REGULAR MEETING MINUTES
September 9, 2013
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Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council
Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, September 9th,
2013 at 6:00 P.M.
There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
L. Neil
L. Perry
Works Foreman: B. Bigelow
Clerk-Treasurer: C. Bigelow
Fire Chief: D. Laitinen
Present: Jim Patrick and Mary Church
ADOPTION OF THE AGENDA
Motion 13-09-03 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of September
9th, 2013 as presented: Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
N/A
ADOPTION OF THE MIN UTES
Motion 13-09-04 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as
distributed: Regular Meeting – August 26, 2013
Special Meeting – September 3, 2013 Carried.
ACCOUNTS
Motion 13-09-05 MOVED BY Cathy Macella SECONDED BY Lois Perry :
BE IT RESOLVED THAT THE General Accounts in the amount of $58,364.07 be passed and
paid. Carried.
Motion 13-09-06 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT THE Payroll in the amount of $28,764.12 be passed and paid. Carried.
IN CAMERA (CLOSED) SESSION
Motion 13-09-07 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the
public if the subject Matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board
employees;
(b) a proposed or pending acquisition or disposition of land by the municipality or local board;
(c) litigation or potential litigation, including matters before administrative tribunals, affecting
the municipality or local board;
(d) advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 6:05 p.m. to
discuss the following matter; Sale of Land – Marsh Bay Road
Legal Advice – George Kemp
Doctor’s Contract Carried.
REGULAR MEETING MINUTES
September 9, 2013
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Continued(2)
Motion 13-09-08 MOVED BY Susan Cote and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 6:16 p.m. with a
report.
Carried.
STAFF REPORTS
Works Department
Mr. Brian Bigelow updated Council regarding preparation for Winter maintenance.
A part of the Refinery Townsite road (edge) will be repaired.
The municipal yard will be cleaned up prior to the ATV Rally.
Motion 13-09-09 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr.
Brian Bigelow, as presented: Carried.
Fire Department
Chief Laitinen advised the August course was very well attended.
An SP103 course was held September 7th – one Coleman Volunteer attended and will be able to
teach other Volunteers.
The Mutual Aid Meeting will be held in Englehart September 11th, 2013
The annual 911 Service will be held in Earlton this Sunday.
Fire Prevention Week will be held October 7th to 12th. An open house will be held October 12th
at the Coleman Fire hall.
Motion 13-09-10 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief
Don Laitinen, as presented: Carried.
Administration
– The Clerk-Treasurer reported that Hydro One will be using the yard for their activity – they will
leave the yard in order for the ATV Rally
– H.D.Wash Steam dumped water in Sharp Lake – the Clerk-Treasurer to repot this to the
Ministry of the Environment and the Ministry of Natural Resources.
– The burdock problem has been reported to Agnico Eagle Mines – Mr. Doyon will advise the
Township if permission is granted to access their property and hat will be permitted to control
the burdock..
– A grass problem was reported from Mileage 104,
– Mr. Seymour advised the dilapidated building on Roll 3-102 belongs to Crown and he has been
given permission for its demolition.
Motion 13-09-11 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Administration Report submitted by the
Clerk-Treasurer, as presented: Carried.
BY-LAWS
Motion 13-09-12 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-33 being to authorize the sale of land (Gauthier and
Roy) be read a first and second time. Carried.
Motion 13-09-13 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 13-33 be read a third and final time and be passed and
enacted. Carried.
REGULAR MEETING MINUTES
September 9, 2013
_____________________________________________________________________________
Continued (3)
BY-LAWS – continued
Motion 13-09-14 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 13-34 being to authorize the sale of land (Block &
Dugas) be read a first and second time. Carried.
Motion 13-09-15 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-34 be read a third and final time and be passed and
enacted. Carried.
Motion 13-09-16 MOVED BY Cathy Marcella SECONDED BY Lois Perry :
BE IT RESOLVED THAT By-Law No. 13-36 being to authorize the sale of land (Gosselin) be
read a first and second time.
Carried.
Motion 13-09-17 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 13-36 be read a third and final time and be passed and
enacted. Carried.
BUSINESS ARISING FROM THE MINUTES
1. ATV Rally
Councillor Cote updated Council regarding ATV Rally to be held September 21st, 2013.
Breakfast will be served at the Coleman Hall prepared by the Coleman Fire Department
The Lion’s Club will prepare the luncheon
the Supper will be catered by Gisele’s Catering in the Coleman Fire Hall.
There is an Early Bird Draw, 1st, 2nd and 3rd prizes as well as various other prizes throughout
the day.
2. Purchase of truck and investment report
Councillor Marcella reported a meeting held with Ms. Janice MacPherson, CIBC, regarding the
Coleman Investments.
Councillor Marcella also reported on the funding for the purchase of the garbage/plow truck.
3. Recycling Report
Councillor Marcella presented a Recycling Report to Council explaining the objective, rational,
background, current state and financing. Council will review the report and discuss at the
next meeting.
NEW BUSINESS
1. Conferences/Meetings – Emergency Table Top – September 17th, 2013
Elections Prep
Counties, Regions & Single Tier Symposium
The Innovation City
10th Annual Evanturel Adventure Challenge
Broader Public Sector/Labour Arbitration Conferences
Information & Access Privacy Forum
2. CUPE SCFP Ontario – Child Care Worker & Early Childhood Educator Appreciation Day.
Council proclaimed Child Care Worker & Early Childhood Educator Appreciation Day –
REGULAR MEETING MINUTES
September 9, 2013
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Wednesday, October 30, 2013.
Continued (4)
NEW BUSINESS continued
3. Temagami-Cobalt Corridor – Intern
Council reviewed correspondence regarding the application for another intern to take over
Ms. VanWetten’s position. This matter deferred to the next meeting.
4. Northern Ontario Heritage Fund Corporation – Growth Plan for Northern Ontario
Mayor Cleroux read correspondence received from Northern Ontario Heritage Fund
Corporation regarding their program review.
COMMITTEE REPORTS
Planning & Development
Councillor Cote advised the next meeting of the Earlton-Timiskaming Airport Board will be
held September 19th, 2013. Mayor Carment Kidd is expected to attend the meeting to discuss
his Air Passenger Service proposal.
CORRESPONDENCE
– Public Services Health & Safety Association – Sessions
– Environmental Events – Cleaner remediation process
– AMCTO – Municipal Minute
– The Weekly Detour
– MNDM – Schools open
– AMO- Watch File
– MIS Insurance – breaking news
– James Frank – Naturallia – Information Sessions
– Emergency Management – update
– HazMat – update
– Ontario Trails Council – newsletter
– Alzheimer Society – update
– MPAC – note to property owners
– TMU – Report to the Board of Health, Minutes
– Temagami Cobalt Corridor – minutes
CONFIRMATORY BY-LAW
Motion 13-09-18 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-35 being a by-law to confirm certain proceedings of
Council be read a first and second time. Carried.
Motion 13-09-19 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-35 be read a third and final time and be passed and
enacted.. Carried.
ADJOURNMENT
Motion 13-09-20 MOVED BY Susan Cote and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT this meeting do now adjourn.
Carried.
REGULAR MEETING MINUTES
September 9, 2013
_____________________________________________________________________________
Continued (5)
GENERAL ACCOUNTS
24919 Kenneth Jones 50.00
24920 Peter Monk 25.00
24921 Sarah VanWetten 107.63
24922 Claire Bigelow 316.16
24923 Hydro One 5,007.51
24924 Jennifer Milroy 1,300.85
24925 A & B Digital Printing 92.55
24926 Acklands 412.29
24927 Bartlett’s Auto Electrick Ltd 107.96
24928 Campsall Electric 380.71
24929 CIBC 979.29
24930 City of Timmins 155.68
24931 CJTT 268.94
24932 Cobalt Public Library 1498.00
24933 Devost’s Valumart 75.67
24934 Dist Tim Social Services Ad Bd 17,556.00
24935 Ebert Welding Ltd 903.91
24936 Gabbani Courier Service 31.82
24937 Grtant Home Hardware Building 130.35
24938 Hydro One 3,257.53
24939 J.L. Richards & Associates 1,747.13
24940 Kemp Pirie 1,005.81
24941 Lakeview Signs 288.14
24942 Linde Canada Ltd 78.64
24943 Minister of Finance – OPP 4,486.00
24944 Municipal World Inc. 111.87
24945 North Cobalt Flea Market 609.83
24946 Northern Tel Mobility 267.68
24947 Nortrax 597.87
24948 # 1 Auto Supplies 370.80
24949 OMERS 2,884.32
24950 Orkin PCO Services 79.67
24951 Receiver General – Payroll 10,401.55
24952 Red Stallion 247.19
24953 Reliance Home Comfort 46.64
24954 Staples 29.66
24955 Temiskaming Speaker 79.10
24956 Township of Coleman 132.40
24957 TSC Stores 24.16
24958 Wayne’s Garage 1,095.15
24959 Workplace Safety & Insurance Board 1,122.61
TOTAL $67,440.16
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CLERK-TREASURER MAYOR