September 8, 2015

REGULAR MEETING MINUTES

September 8, 2015

_____________________________________________________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council

Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Tuesday, September 8th, 2015

at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

K. Laffrenier

C. Marcella

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

By-Law Officer: K. Jones

CAO: Logan Belanger

Deputation: Nathan Alford – de-amalgamation of Gillies Limit

Del Cole – plans for his property

Larry Desjardins – Loon Lake Road

Present: Logan Belanger, Lynn Cole, Gary Bigelow, Michelle Anderson, Economic Development

Officer, Roger Tiessen, Lisa Neil, Lynn Bumstead, Gordon Cole and Aaron Koza.

ADOPTION OF THE AGENDA

Motion 15-09-01 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of September 8th,

2015 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

N/A

ADOPTION OF THE MIN UTES

Motion 15-09-02 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as

distributed: Regular Meeting – August 10, 2015

Special Meetings – August 25th, 26th, 31st, 2015 Carried.

ACCOUNTS

Motion 15-09-03 MOVED BY Susan Cote and SECONDED BY Cathy M arcella:

BE IT RESOLVED THAT THE General Accounts in the amount of $194,411.46 be passed and

paid. Carried.

Motion 15-09-04 MOVED BY Lois Perry and SECONDED BY Susan Cote:

BE IT RESOLVED THAT THE Payroll in the amount of $31,572.65 for the month of August be

passed and paid. . Carried.

REGULAR MEETING MINUTES

September 8, 2015

_____________________________________________________________________________

Continued (2)

STAFF REPORTS

Administration

– The Clerk-Treasurer reported on a conversation with Mr. Brent Trach, Ministry of the

Environment, regarding The Gillies Lake Culvert. The Clerk-Treasurer to contact Mr. Trach to

request more information.

– The Clerk-Treasurer advised people are coming to the Municipal Waste Site through the “trail

access” to deposit garbage when the waste site is closed. Works Foreman Bigelow will look into

this matter.

– Mr. Bill Gabbani, Ministry of Labour, inspected the municipal gravel pit – all is in order.

– The Clerk-Treasurer to look into interest rates for investment with other companies.

Motion 15-09-05 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-

Treasurer, as presented: Carried.

DELEGATIONS

Mr. Nathan Alford was in attendance to advised the South Gillies Residents are not happy with the

results of their amalgamation with the Town of Latchford. In their opinion, the present Council of

the Town of Latchford have dishonoured every promise made at the time of amalgamation and

consequently endangered the lives of residents.

Questions – How many families/homes – approximately 30 residences

– Is the Town of Latchford aware that the Township of Coleman is being approached –

The Town of Latchford know that they want to de-amalgamate.

They are not concerned with these residents.

– Who signed on behalf of Gillies Limits at the time of the amalgamation –

Ms. Agatha Cameron and Mr. Neil Hutchins

Council will discuss this matter further and contact Mr. Bryan Searle.

Mr. Larry Desjardins was in attendance to enquire which road is considered “Loon Lake Road”.

Council reviewed a map prepared by Mr. Desjardins which demonstrates an access highlighted in

yellow which is the most frequently used access.

Mayor Cleroux requested that Mr. Desjardins prepare his version of the history of this access road.

Mayor Cleroux and Works Foreman Bigelow will visit the site and make a recommendation to

Council..

Mr. Del Cole was in attendance to advised Council of his plans for his property located on Gillies

Lake North. He plans to cut a few trees down so that they won’t affect the hydro lines, place a fence

on his property and only slope the bank in order to cover some rocks and stones. He will not be

taking down the hill. Mr. Cole had his property surveyed today. Mayor Cleroux cautioned Mr. Cole

to respect the setbacks especially from the gravel pit.

BUSINESS ARISING FROM THE MINUTES

Council reviewed the following correspondence:

– Friday Lake First Community – presentation request

– Friday Lake Wind Energy Centre – thank you letter

– Uniongas – TransCanada Pipeline’s energy East Project

– Ministry of Natural Resources response

The Clerk-Treasurer to schedule a conference call with K. Smart Associates Limited for review and

discussion of the Coleman Landfill Site report.

REGULAR MEETING MINUTES

September 8, 2015

_____________________________________________________________________________

Continued (3)

BUSINESS ARISING FROM THE MINUTES – continued

Copies of Mr. Gino Chitaroni’s correspondence were distributed to Council for review. The matter

was tabled to the next regular meeting.

NEW BUSINESS

Motion 15-09-06 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman hire the

following person as Chief Administrative Officer effective October 8th, 2015:

Ms. Logan Belanger Carried.

Conferences

– Dam Safety Stakeholder Meeting

– Northeastern Ontario Planning Workshop

– Diligence in Drinking Water Operations

– Fred Dean’s Fall Workshops

– 2015 Fall Zone 8

– 2015 NE Treasurers’ Forum

– AMO Energy Finance Workshop

– The Clean Water Act

– Rural Ontario Recreation Conference

– PSHSA Workplace Health & Safety Training

– Ensuring Safe Drinking Water

Ms. Michelle Anderson, Economic Development Officer was in attendance to present Council with

the OCIF application for the realignment of Bass Lake Road and installation of safety lights at the

railway crossing. Council approved the submission of the Expression of Interest for the Ontario

Community Infrastructure Fund – Intake 2.

Ms. Anderson is also preparing an application for the Small Community Fund for a heat tracer on a

portion of the Coleman Water Distribution line.

The Clerk-Treasurer presented an application for the Places To Grow Fund for the creation of a

“Snow Bird” park . It was agreed that this project would not fit with this funding offer.

Motions

Twp Havelock-Belmont-Methuen – Hydro One Sale

Motion 15-09-07 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

WHEREAS the public electricity system in Ontario is a critical asset to the economy and generates

significant revenue for municipal and provincial governments and gives Ontario a competitive

advantage;

AND WHEREAS the privatization, partial or whole, or electricity will lead to higher rates and less

control;

AND WHEREAS the sale of shares in Hydro One will provide a short-term financial gain for the

province in exchange for a much larger long-term financial loss;

AND WHEREAS the Province of Ontario has no mandate from voters to sell any part of Hydro One

and that such mandate should only be pursued through a public referendum;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully

supports the Township of Havelock-Belmont-Methuen’s opposition to the privatization of Hydro

One. Carried.

REGULAR MEETING MINUTES

September 8, 2015

_____________________________________________________________________________

Continued (4)

NEW BUSINESS continued

-Municipality of Haldimand County – Vacancy Rebate Prog

Motion 15-09-08 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

WHEREAS a Vacancy Rebate Program, as defined under Section 364 of the Municipal Act and

Ontario Regulation 325/01, allows for property tax relief to be granted to eligible business properties

when vacant for a minimum of 90 consecutive days;

AND WHEREAS Council does not believe that the Provincial legislation intended that property tax

relief included vacancy due to labour disruption, such as an employee lockout/strike;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully

supports Haldimand County’s request that the Minister of Finance and Minister of Municipal Affairs

review this legislation from a public policy perspective, to ensure that businesses are not eligible for

a reduced property tax burden if the claimed “vacancy” is a result of a labour disruption. Carried.

Regulation 284/09 Resolution

The Clerk-Treasurer to request clarification with the wording of the motion.

Post Retirement Medical Coverage

The Clerk-Treasurer to review the Employee Policy.

Council reviewed the following correspondence:

– Union Gas Limited – Dawn Reference Price & North T-Service Application

– Federal Gas Tax – Asset Management Plan Requirements – to be forwarded to Council

– Power Dam Update

– Rural Ontario Municipal Association – Moving Ontario Forward

– Raymond Carriere – Offer from Mark Cullen for free trees

– MNRF – Wetland Conservation Program Listening Sessions

– MNDM – Celebrate Ontario 2016

– Recycling Council of Ontario – Waste Reduction Week

Mrs. Barbara Duval – Bass Lake Road speed limit

Mayor Cleroux read Mrs. Duval’s letter requesting that the speed limit on Bass Lake Road be reduced

to 50 km/hr. Works Foreman Bigelow will look into this matter.

ATV Rally

Council discussed the request for an ATV Rally again this year. Council agreed that they could not

host the ATV Rally this year.

Copies of the Pre feasability study for the Montreal River Hydro Project were distributed to Council

for review

COMMITTEE REPORTS

Bass Lake Committee

Councillor Perry advised the year end meeting for Bass Lake has not been held yet.

Financial

Councillor Marcella presented the August Financial Report.

REGULAR MEETING MINUTES

September 8, 2015

_____________________________________________________________________________

Continued (6)

CORRESPONDENCE

– AMCTO – Management Skills, Edge, Municipal Minute, Legislative Express, CMO Launch

– AMO – Watch File,

– DiBrina Sure Human Resources – Training Schedule

– Camping in Ontario’s Newsletter

– Cleantech Canada – business survey, invest

– Lancaster House – Complimentary Issue

– MOECC – 2015 Great Lakes Guardian Community Fund

– Municipal World – September Issue

– OGRA – Alert, E-News

– Ontario Trails Council – news

– Temiskaming Shores & Area Chamber of Commerce – Fall Fair

– TransCanada – Part of Your Community

– Union Gas Limited – Assessment Review Board

CONFIRMATORY BY-LAW

Motion 15-09-09 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT By-Law No. 11-10 being a by-law to confirm certain proceedings of

Council be read a first and second time. Carried.

Motion 15-09-10 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and

enacted. Carried.

IN CAMERA (CLOSED) SESSION

Motion 15-09-11 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local

board employees;

(b) advice that is subject to solicitor-client privilege, including communications necessary for that

purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:55 p.m.

to discuss the following matter: Private Business

Resident

Sharp Lake Park Carried.

Motion 15-09-12 MOVED BY Cathy Marcella and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 9:30 p.m. without a

report. Carried.

Motion 15-09-13 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the By-Law Officer’s Report submitted by Mr. Ken

Jones, as presented: Carried.

ADJOURNMENT

Motion 15-09-14 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

REGULAR MEETING MINUTES

September 8, 2015

_____________________________________________________________________________

Continued (7)

GENERAL ACCOUNTS

26614 Norther Tel 535.12

26615 Ontera 20.22

26616 Uniongas 223.33

26617 Irene Urban 84.75

26618 1780106 Ontario Inc. 2,508.60

26619 Accuracy Environmental 53.68

26620 Alvin Cladwell Sand & Gravel 282.50

26621 Bartlett’s Auto Electric 604.02

26622 Bell Mobility Inc. 200.01

26623 Benson 71.73

26624 Bluewave Energy 108.41

26625 CIBC 832.15

26626 City of Timmins 180.03

26627 Claire Bigelow 368.55

26628 Clearconnect 110.18

26629 Cote’s Pole lIne 303.97

26630 Country Springs 11.00

26631 Demora Construction Services 226.00

26632 Dist Tim Social Services Ad Bd 16,805.00

26633 Ebert Welding Ltd 25.94

26634 ECO-Logix 3,672.17

26635 Fountain Tire 650.70

26636 Grant Home Hardward Building 205.67

26637 Home Improvement 194.31

26638 Hydro One 2,603.98

26639 Jennifer Milroy 254.05

26640 Jennifer Milroy 1,250.00

26641 J.L. Richards & Associates 1,744.16

26642 Lakeview Signs 148.03

26643 Linde Canada Ltd. 96.50

26644 Miller Minerals 302.08

26645 Miller Paving – Northern 664.05

26646 Miller Maintenance 195.00

26647 Minister of Finance – OPP 6,112.00

26648 Municipal World Inc. 111.87

26649 OMERS 2,971.84

26650 Orkin PCO Services 93.79

26651 Peter Monk 80.00

26652 Phippen Waste Management 876.32

26653 Pioneer Diesel Injection Ltd. 67.95

26654 PitneyWorks 20.28

26655 Receiver General – Payroll 10,062.82

26656 Reliance Home Comforty 48.24

26657 Ricky’s Glass & Mirror 508.50

26658 Eng Public – Ontario North 65,993.62

26659 French Public Conseil 5,838.45

26660 English Sep Northeastern 16,019.62

26661 French Sep Conseil Scholaire 37,346.84

26662 Staples 79.68

26663 Superior Propane 387.42

REGULAR MEETING MINUTES

September 8, 2015

_____________________________________________________________________________

Continued (8)

GENERAL ACCOUNTS continued

26664 Techknowledgy Office Pro 200.20

26665 Temiskaming Speaker 2,541.70

26666 Town of Cobalt 2,002.38

26667 Township of Casey 4,000.00

26668 Township of Coleman 1,017.60

26669 TSC Stores 210.97

26670 Workplace Safety & Ins. Bd 1,370.17

26671 Xerox Canada Ltd. 913.31

TOTAL $194,411.46

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR