September 8, 2014

REGULAR MEETING MINUTES September 8, 2014 _____________________________________________________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, September 8th, 2014 at 6:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Neil

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Deputation: Chris O’Reilly

Gino Chitaroni

Portage Bay Cottagers’ Association

Present: Larry Roy, Rick Belanger, Tammy Mackey, Carol Chitaroni, Yvette Belanger, Wayne Alldis, Bruce Leis, Bob Hearn, Spin Lacroix, Andrea Leis, Jason Leis, Mitch Lafreniere, Aline Perron, Bob Perron, Doris Lacroix Anna Tittonel and Joseph Tittonel

ADOPTION OF THE AGENDA

Motion 14-09-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of September 8th, 2014 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

N/A

ADOPTION OF THE MIN UTES

Motion 14-09-02 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – August 25, 2014 Carried.

ACCOUNTS

Motion 14-09-03 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT THE General Accounts in the amount of $57,942.00 be passed and paid. Carried.

DEPUTATIONS:

Chris O’Reilly – Adshead Property

Mr. O’Reilly was in attendance to request status of progress with Adshead property issues.

Mr. O’Reilly is concerned with zoning, buildings, sand bank and berm.

Council will review Mr. O’Reilly’s letter and respond accordingly.

Continued (2) REGULAR MEETING MINUTES September 8, 2014 _____________________________________________________________________________

Portage Bay Cottager’s Association – Road A

Gino Chitaroni – Road A & Road B matters

Mr. Gino Chitaroni was in attendance to voice his concerns with respect to Road A. He requested clarification with respect the municipality assuming the road and expects Council to come to a vote at this meeting.

Following a lengthy discussion, Council advised they are in favour of assuming the Road A in accordance with the terms and conditions as set out in the Subdivision Agreement only after the Subdivision Agreement has been completed, reviewed and approved by the Township of Coleman lawyer and planner and Council and only once the required conditions have been met including the outstanding issues of the transfer of ownership of the abutting properties and specific road conditions laid out in the road standards letter of requirements.

Councillor Marcella clearly advised Mr. Gino Chitaroni that there has been no delay on the part of the Township of Coleman or its planners. Mr. Chitaorni was advised by Councillor Perry that Special Meetings had been held to deal specifically with the approval of the Subdivision Agreement and Road A. Councillor Marcella clearly explained that the ball was now in Mr. Chitaroni’s court and that he must contact his planner and complete the remaining items which need to be addressed before the matter could proceed.

All Councillors confirmed that they are in agreement that the Township should assume Road A as part of the Subdivision Agreement on the condition that the outstanding items be addressed and completed.

Mayor Cleroux and Mr. Gino Chitaroni will work with both Planners to bring this to a prompt conclusion.

Mr. Bruce Leis, spokesman for the Portage Bay Cottagers’ Association, requested that Council move forward with this agreement and assumption of Road A as quickly as possible. The Group do not want to see this process drag on for another year.

STAFF REPORTS

Public Works

Mr. Brian Bigelow has been working on the proposed retrofit program for the municipal complex.

Campsall’s have done an audit of the requirements for the building.

Mr. Bigelow will check with Coleman Fire Department Volunteers to see what problems they experienced with the fire hydrants during the “Scalise” fire on the weekend.

The Recycling Shed will be at the Waste Site this weekend. Councillor Perry will get the “Recycling Sign” for the shed.

Motion 14-09-04 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Public Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Fire Department

Councillor Cote advised a fire had occurred at the Scalise residence on August 6th, 2014 and another minor fire on Bass Lake Road.

Animal Control

Acting Mayor read Mr. Hunting’s report for August 2014

Continued (3) REGULAR MEETING MINUTES September 8, 2014 _____________________________________________________________________________

Motion 14-09-05 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the Municipal Service Provider’s Report submitted by Mr. Garett Hunting, as presented: Carried.

Administration

The Clerk-Treasurer advised the Hunt/Adshead Severance – South end is the severed portion

and the North end is the retained portion

Premier Recycling Timmins Ltd submitted prices for the miscellaneous scrap for the Township. The Clerk-Treasurer will now advertise the surplus equipment for tender.

A financial report was provided for the ATV Rally as of September 8th, 2014

The Coleman FIR report has been submitted to the Province for 2013

No report for animals in Rural Settlement Residential areas to date.

Motion 14-09-06 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

IN CAMERA (CLOSED) SESSION

Motion 14-09-07 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local

board employees;

(b) advice that is subject to solicitor-client privilege, including communications necessary for

that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:10 p.m.

to discuss the following matter: Sharp Lake Park

Adshead Property

Motion 14-09-08 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:05 p.m. without a report. Carried.

Motion 14-09-09 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the By-Law Officer’s Report submitted by Mr. Ken Jones, as presented: Carried.

BUSINESS ARISING FROM THE MINUTES

1. Ontario Northland – Bass Lake Crossing

Mrs. Julie Buffam has agreed to join the sub committee to deal with Bass Lake Crossing.

2. Temiskaming Nordic Ski Trail – damage

Deferred to the next regular meeting.

3. OPP Municipal Policing – billing review overview

Information packages were distributed to Council for their review

4. Hydro One – retrofit program for municipal complex

Mr. Brian Bigelow is investigating the possibility of a retrofit program for the Works Department of the Municipal Complex.

Continued (4) Councillor Perry will review the information package for the possibility of obtaining funding for Bass Lake Park. REGULAR MEETING MINUTES September 8, 2014 _____________________________________________________________________________

BUSINESS ARISING FROM THE MINUTES continued

5. Ontario Community Infrastructure Fund

Councillor Perry will review the information package for the possibility of obtaining funding for Bass Lake Park.

6. Water Power Group – FIT

Council approved Mr. Bill Touzel’s engagement of the Waterpower Group to investigate the possibility of reaching common ground upon which to build a business relationship for the development of the Latchford waterpower project.

NEW BUSINESS

1. Conference – Rural Recreation Conference

Ontera Rally September 12, 2014

2. Student Package

Student packages were distributed to Council for their review and approval.

3. DiBrina Sure Group Renewal 2014

Council reviewed and approved the 2014 DiBrina Sure Group renewal.

4. Recycling Council of Ontario – Waste Reduction Week

Council reviewed correspondence regarding Waste Reduction Week to be held October 20 – 26, 2014.

5. Coleman Fire Department – motion

Motion 14-09-10 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT the following Volunteer Firefighters be removed from the Township of Coleman payroll:

Matthew Dufresne

Fred Dufresne

Daniel Estrada

Eric St. Onge

Darcy Smith Carried.

CORRESPONDENCE

– AMCTO – Municipal Minute, Legislative Express, Municipal “Governance Trailing

– AMO – Watch File, Risk Management Symposium, Policy Update

– Canadian Labour Reporter – new editions

– Canadian Urban Institute – Brownfields Conference

– CIB Program – symposium & Awards

– Cleantech Canada – update

– College of Physicians & Surgeons of Ontario – award

– CUPE & SCFP Ontario – day of recognition

– Delayne Hogan – de-escalating potentially violent situations

– EMAT – information

– Graham Zeisner -Minimum Mtce Standards changes

– HazMat Management – news

– MPAC – news

– Public Serviced Health & Safety Association – September edition

Continued (5)

CORRESPONDENCE continued – Timiskaming Health Unit Board of Health – minutes & report REGULAR MEETING MINUTES September 8, 2014 _____________________________________________________________________________

– Recycling Products – news

– Solid Waste Recycling – conference

– Temiskaming Shores & Ara Chamber of Commerce – New Liskeard FallFair

– Timiskaming Health Unit Board of Health – minutes & report

– The Weekly detour – update

– The Environmental Bill of Rights at 20

CONFIRMATORY BY-LAW

Motion 14-09-11 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 14-26 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 14-09-12 MOVED BY Lisa Neil and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 14-26 be read a third and final time and be passed and enacted. Carried.

ADJOURNMENT

Motion 14-09-13 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

25805 Tri-Town Motorsports 350.00

25806 Northern Sports & Marine 500.00

25807 Will send invoice 0

25808 Jennifer Milroy 1,250.00

25809 Tanya Tomlinson 500.00

25810 Bartlett’s Auto Electric Ltd 68.93

25811 Benson 33.61

25812 CIBC 1,161.94

25813 Claire Bigelow 382.97

25814 Dist Tim Social Services Ad Bd 16,248.00

25815 Ebert Welding 202.74

25816 ECO-Logix 3,121.31

25817 Electronic North Inc 594.26

25818 Gabbani Courier Service 34.20

25819 Kelly Galliott 113.00

25820 Hydro One 4,206.16

25821 J.L. Richards & Associates Ltd 3,006.29

25822 Kemp Elliott & Blair Llp 1,695.00

25823 Laura’s Art Shoppe 226.00

25824 Linde Canada Ltd 91.75

25825 Minister of Finance – OPP 4,926.00

25826 Munisoft 378.35

25827 Municipal Service Provider 1,154.00

25828 North Cobalt Flea Market 173.74

25829 Northern Tel Mobility 175.02

25830 # 1 Auto Supplies 108.41

25831 OMERS 2,942.24

Continued (6) REGULAR MEETING MINUTES September 8, 2014 _____________________________________________________________________________

GENERAL ACCOUNTS – continued

25832 Prism Publishing 55.37

25833 Receiver General – Payroll Ded 10,138.30

25834 Reliance Home Comfort 46.64

25835 Rene’s Garage 427.19

25836 Staples 241.74

25837 Techknowledgy Office Pro 253.69

25838 Temiskaming Speaker 212.44

25839 Temiskaming Emergency Services 1,120.00

25840 Township of Coleman 594.10

25841 Workplace Safety & Ins. Bd 1,008.61

TOTAL $57,742.00

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR