September 5, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Tuesday, September 5th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:07 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

1

Members of Press Present:

0

3. Adoption of the Agenda

Mayor Cleroux requested the addition of item 11.6 Northern College and item 11.7 Airport Financials under New Business, and requested that item 11.3 Request from Katrin Chitaroni: Amend Meeting Minutes, be discussed following the approval of item 6: Accounts.

Resolution No. 17-09-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of September 5, 2017, be approved as Amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-09-02

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – August 14, 2017

2. Special Meeting – August 29, 2017

Carried.

6. Accounts

Resolution No. 17-09-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $88,883.83 be passed and paid.

Carried.

Resolution No. 17-09-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll in the amount of $28,621.50 for the month of August 2017 be passed and paid.

Carried. Regular Meeting Minutes September 5, 2017

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7. Petitions and Delegations

None

8. Staff Reports

1. Works Department – The CAO updated that the Department has been completing work at Bass Lake Park, and that the volleyball court and tether ball will be installed this month. Miller Paving will also complete the paving on either side of the railroad tracks on Bass Lake Road. Winter salt and sand will begin arriving this week. Council directed the CAO to eliminate the minimum callout for streetlight repair.

2. Fire Department – Councillor Cote updated that a Mutual aid meeting is scheduled on Wednesday, September 13th at the Coleman Community Hall.

3. Administration – Council directed the CAO to obtain pictures of the signage posted surrounding Sasaginaga Lake. The CAO read a thank you card from Cobalt Historical Society expressing their gratitude for the annual donation. The CAO distributed correspondence from the MNDM approving an exploration permit for Cruz Cobalt Corp. (PR-17-11139). The CAO distributed Administrative Report No. 2017-09-01 to provide Council with an update on Bill 68- Modernizing Ontario’s Municipal Legislation Act, 2017. Lastly, the CAO provided Council with Administrative Report No. 2017-09-02 regarding proposed updates to the 2017/2018 Private Plowing Agreements for approved driveways and private roadways within the Township of Coleman.

Resolution No. 17-09-05

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-09-02; and

That Council directs staff to incorporate the proposed changes into the draft private plowing agreements for consideration at the September 18, 2017 regular meeting of Council.

Carried.

1. Animal Service Provider – No Update.

Resolution No. 17-09-06

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

None

10. Business Arising from the Minutes

10.1 Headframe Rest Stop Project – Council requested the CAO to request an extension beyond March 31, 2017 to complete the project. The representative updated that extensions would not be granted beyond March 31, 2018. As the Township was unsuccessful in their top-up applications, the CAO inquired if Council wished to proceed with the project as planned, request a modification, or forgo the project. The EDO investigated other funding options; however, the grant steams do not correspond with timelines of the project. Council requested the CAO to contact the representative

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to request a formal extension, to provide Council with the opportunity to budget in 2018.

10.2 Cobalt Historical Society Request – Material for Headframe. The CAO updated that the insurance company requested the value of the material, as well as the timeline for the display to determine if a deductible would apply. Prior to accepting the material to ensure they would be properly displayed, Council requested the EDO investigate grants to fund the creation of a display.

10.3 Victor’s Way, Private Road – Realtor Request – At the previous meeting, Council requested a copy of the Forest Management Plan prepared by Grants Forest Products. The CAO was unable to locate the plan; however, found the Forest Operations Manual, which contained road construction information. Council reviewed the manual and directed the CAO to provide the realtor with a copy.

11. New Business

11.1. Conferences:

11.1.1. AMCTO – Municipal Elections Training

Resolution No. 17-09-08

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Township of Coleman directs the CAO to register Tina Gagnon for Municipal Elections training in Timmins on October 11, 2017 for $451.25, plus HST.

Carried.

11.1.2. AMCTO Zone 8 Fall Workshop and Meeting

Resolution No. 17-09-07

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Township of Coleman authorizes the CAO to attend the Zone 8 AMCTO fall meeting from September 27-28, 2017 in Cochrane for $363.35, plus HST.

Carried.

11.1.3. 2017 AMO Municipal Labour Relations Symposium

11.1.4. NeORA (Northeastern Ontario Recreation Association) – Educational Forum and Trade Show

11.1.5. ROMA 2018 Conference

11.2 Motions:

11.2.1 City of Kawartha Lakes – Farm House Severances – Not approved

11.2.2 Township of Georgian Bay – Invasive Species

Resolution No. 17-09-09

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of Georgian Bay’s resolution passed at their meeting of Council on August 14th, 2017, regarding Invasive Plant Species; and

Further that this resolution of support be circulated to the Premier of Ontario, the MP of Nipissing-Timiskaming; the MPP Timiskaming-Cochrane and the Township of Georgian Bay.

Carried. Regular Meeting Minutes September 5, 2017

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11.2.3 Oro Medonte – Ontario’s Wildlife Damage Compensation Program

Resolution No. 17-09-10

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of Oro Medonte’s resolution passed at their meeting of Council on August 9th, 2017, regarding Ontario’s Wildlife Damage Compensation Program; and

Further that this resolution of support be circulated to the Premier of Ontario, the Ministry of Agriculture, Food and Rural Affairs; the Ontario Sheep Marketing Agency; the Beef Farmers of Ontario and the Township of Oro Medonte.

Carried.

11.3 Request from Katrin Chitaroni: Amend Meeting Minutes – Regular Meeting of Council June 27, 2017. The CAO read correspondence requesting that minutes from the June 27th meeting minutes be amended to include the speech read by Mario Chitaroni. Council did not approve the request as the speech was received following the meeting and minutes are not intended to be a verbatim record. Council recommended that the speech can be accepted as correspondence.

11.4 Library Agreement Revision – The CAO distributed a staff report to Council regarding the proposed draft library agreement presented by two representatives from the library board. Council reviewed the agreement and directed the CAO to request additional information on the number of Coleman residents who use the Cobalt Library.

Resolution No. 17-09-11

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-09-03; and

That Council directs the CAO to obtain additional information on current Cobalt Library use for Coleman residents.

Carried.

11.5 Health Products Stewardship Association – Information for Website. Council reviewed the information and is not interested at this time.

11.6 Northern College – Mayor Cleroux requested scheduling a meeting with Northern College to discuss the terms of the Memorandum of Understanding for the land on Portage Bay Road. There is potential for the Township to have Timber harvested from the subject land; however, would like to discuss with Northern College.

11.7 Airport Financial ETRAA – Mayor Cleroux requested additional detail from the financial reports distributed to Council. Councillor Laffrenier updated that the Airport Representatives receive a comprehensive report, and will provide to the CAO going forward for distribution to Council.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – Requested the CAO to begin looking at year end projections

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – The CAO commented that the last day for Bass Lake Swim and Recreation program was on August 16, 2017, and the lifeguards completed their employment on August 18, 2017. The program had another

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successful year. Councillor Perry requested a Bass Lake Committee meeting for an overview of the 2017 camping season.

13. Correspondence

13.1. Earlton-Timiskaming Regional Airport – July 2017 Financials

13.2. FONOM – Minister of Natural Resources and Forestry Commits to Delaying the Posting of the Draft Species at Risk Guide

13.3. Municipal World – September 2017

13.4. Northern Ontario Multimodal Transportation Strategy

Resolution No. 17-09-12

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that correspondence items 13.1 to 13.4 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-09-13

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 8:35 p.m. to discuss the following matters:

 Sharp Lake

Carried.

Resolution No. 17-09-14

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees to reconvene in open session at 8:40 p.m. without a report.

16. Confirmatory By-law

Resolution No. 17-09-15

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-45 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-09-16

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-45 be read a third and final time and be passed and enacted.

Carried. Regular Meeting Minutes September 5, 2017

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17. Adjournment

Resolution No. 17-09-17

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:46 p.m.

Carried. Regular Meeting Minutes September 5, 2017

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General Accounts CAO

Mayor