SPECIAL MEETING MINUTES
September 30, 2015
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Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman
Township, on Wednesday, September 30th, 2015 at 6:00 p.m.
There were present:
Township of Coleman Mayor: D. Cleroux
Councillor: S. Cote
K. Laffrenier
C. Marcella
L. Perry
Clerk-Treasurer: C. Bigelow
By-Law Officer: K. Jones
ADOPTION OF THE AGENDA
Motion 15-09-29 MOVED BY Loid Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the agenda for the special meeting of September 30th,
23015 as presented with the addition of: Communities of the Montreal river. Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
N/A
NEW BUSINESS:
Conference Call with K. Smart Associates Limited
Mr. David Harsch was on the telephone to respond to Council’s concerns with K. Smart Associates
Limited’s report on waste volume, capacity and life expectancy of the Township of Coleman’s Landfill
Site.
– A discussion was held regarding the impact recycling has both on volume and costs of the Waste
Site now and in the future.
– Mr. Harsch will provide a list of sampling criteria for the Municipal Waste Site.
– Mr. Harsch will provide an explanation of the discrepancy between closure costs in the 2005 report
and the 2015 report.
– Mr. Harsch will forward an amended report within the next two weeks.
– Council will schedule a meeting with the Ministry of the Environment in the near future to get some
clarification and requirements from the Ministry.
Schedule a date for the Review of Coleman Priorities with Ms. Michelle Anderson
– Mayor Cleroux and CAO Logan Belanger will meet with Ms. Michelle Anderson
Council reviewed the following correspondence:
– Cobalt Public Library – request for donation
– Ministry of Natural Resources – Modernizing the system that governs who manages Crown Forests
– Ministry of Natural Resources & Forestry – Minister’s response
– Courses/Workshops – Walkerton Clean Water Centre Courses
Ontario Safety Training & Consulting.
Employment Law and HR Program
Investment Basics and Beyond
OGRA – Managing Winter Operations
Operator Certification Bulletin
Drinking Water
Water & Wastewater Operation
Asset Management
Upcoming Walkerton Clean Water Centre Courses coming to your area.
SPECIAL MEETING MINUTES
September 30, 2015
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Continued (2)
Mr. Peter Monk was in attendance to report on a conversation with Temiskaming Health Unit
regarding chlorine testing at Bass Lake Park. The testing is mandatory as stipulated by the
Temiskaming Health Unit when installed.
Mayor Cleroux updated Council regarding the Communities of the Montreal River’s decision to end
the process with the Water Power Group’s FIT Contract negotiations.
Administration Report
– More information was requested from W. Lafrance Logging Ltd. – no response to date
– Mr. Don Adshead submitted an operation plan – Council will review
– Mr. Hudson Hunt – forwarded a copy of motion extending the deadline of the severance
– A list of Works Department Employees of various municipalities was provided to Council
– Works Foreman Bigelow will be requeted to GPS the “No Hunting” sign on Victor’s Way
– Works Foreman Bigelow provided a list of contents in the Kiwanis Club House
– SLE Roofing stated that the municipal complex requires more insulation
– Mr. Bud Berry is available for winter plowing.
– The Clerk-Treasurer to save the Renewal Package for 2015-16 municipal insurance.
– Mayor Cleroux will work on obtaining an “Architect Stamp’ for the Shack/Gazebo.
– O.P.P. Annual Billing Statement for 2016 was provided to Council.
CORRESPONDENCE
– AMCTO – Municipal Minute, Municipal Info Access & Privacy Forum, membership
– AMO – Watch File, Rish Management Symposium, Policy Update
– Cleantech Canada – update
– Dana Sterling – Canadian Emergency Management
– Earlton-Timiskaming Regional Airport Municipal Services Board – minutes
– Lancaster House – Audio Conferences
– Ontario Energy Board Notice – Rate Increase
– Ontario Good Roads Ass. – E-News
– Quest – Awards
– Recycling Products News
– Temiskaming Shores & Area C of C – 2015 Federal Election Candidates Night
– Tourism Northern Ontario – Get involved
– Schulich School of Business – Leading Change Effectively in Government
IN CAMERA(CLOSED) SESSION
Motion 15-09-30 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed
to the public if the subject matter being considered is:
(a) advice that is subject to solicitor-client privilege, including communications
necessary for that purpose;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 6:45 p.m.
to discuss the following matter: Sharpe Lake Park Carried.
Motion 15-09-31 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:00 p.m. without a
report. Carried.
SPECIAL MEETING MINUTES
September 30, 2015
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Continued (3)
ADJOURNMENT
Motion 15-09-32 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.
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CLERK-TREASURER MAYOR
