September 30, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, September 30th, 2009 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: A. Chitaroni

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Economic Development

Financial Officer: L. Gannon

Fire Chief: D. Laitinen

By-Law Officer: K. Jones

Deputation: Norman Doiron – Property Concerns

Wayne Alldis – Clarification of correspondence

Present: Doug McLeod, Don Anderson, Dan Cleroux, Cathy and Allan Marcella and Gino Chitaroni.

Councillor Chitaroni declared a conflict of interest with matters dealing with Blackstone Development Inc. – Mr. Gino Chitaroni.

Motion 09-09-12 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – September 9, 2009

Special Meeting – September 15, 2009 Carried.

Motion 09-09-13 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Mayor Belanger reopened the meeting

Mr. Norman Doiron was in attendance to make Council aware of his concerns regarding the swamp water, coming from four properties away, draining on his driveway. Mr. Doiron has been negotiating with K. D. Logging who originally built his driveway in 2009. As the construction was not done to his specifications, the swamp water drainage problem resulted. Mr. Doiron feels he is left with no option but to plug the ditch which will result with the swamp water rising. Prior to proceeding with this, he will negotiate with his neighbours to see if they can come up with a better solution.

Mr. Wayne Alldis was in attendance to update Council regarding the Portage Bay Association’s letter to the Ministry of Transportation regarding turn off lanes to Portage Bay and Marsh Bay Roads from Highway 11. The ministry is currently reviewing the possibility of introducing turning opportunities in the in the form of pavement widening of Highway 11 at Portage Bay Road and Marsh Bay Road.

Mr. Alldis also voiced his concerns regarding their letter to the Township of Coleman regarding the condition of the Portage Bay Road. Mr. Dufresne advised 6 loads of gravel and four loads of crushed ashphalt have been applied to the road recently. Resurfacing of the road is ongoing and more work will be done as funds become available.

Mr. Alldis also questioned the cost of hydro for Bass Lake Park. A financial report will be prepared for the next meeting.

Continued (2)

Coleman Fire Department

– Chief Laitinen advised that, as result of the gate being ripped off at the Cobalt Refinery site on two separate occasions, the Ontario Provincial Police were contacted and will regularly patrol the road.

According to the Fire Code, Chief Laitinen is only authorized to lock the gates and board up the buildings if necessary.

– Chief Laitinen also attended a fire on the skidoo trail near the Pipeline on the Portage Bay Road. The Ontario Provincial Police will patrol this road regularly as well.

– Three Fire Fighters volunteered at the International Plowing Match.

– The Food Bank Drive will be held at the Fire Hall on October 3rd, 2009.

– An Open House for Fire Prevention is scheduled for October 10th, 2009.

Works Department

– Works Foreman Dufresne advised the repairs on the International have been completed. The Kenworth Plow will need some work done before Winter.

– Mr. Dufresne enquired if straightening the corner on Bass Lake Road should be done this year. Council approved the work for the spring of 2010.

– Mr. Dufresne will being hauling the winter sand next week.

Economic Development Committee

– Mr. Cleroux advised a meeting is scheduled for October 7th , 2009.

– The Abatoir Project was discussed during the International Plowing Match and some interest was expressed by local residents. A Committee will be formed to re-activate the project. Mr. Cleroux will provided them with a copy of the original final report.

Coleman Water Distribution System

– Councillor Tresidder advised there will be no lead testing done this year on this system.

– The Water Park has been shut down and the communities will have to come to an agreement prior to the 2010 summer.

– Mr. Bruce McMullan is expected to present an update early in October. Mrs. Marcella would like to be notified prior to this meeting.

Council reviewed the 2009-2019 Forest Management Plan for the Temagami Management Unit provided by the Ministry of Natural Resources. The Clerk-Treasurer to request that Mr. Don Farintosh confirm in writing that there will be no timber harvesting in the Township of Coleman for the next five years.

Council reviewed correspondence provided by Mayor Judy Pace regarding Grant Forest Products Inc. Mayor Belanger will forward a letter of support for assistance to ensure the future viability of Grant Forest Products for Northern Ontario.

Conferences – AM FM Fall Workshop Offerings

Town Hall Sessions

Ontario and EPR – Brownfields and Compliance

Managing Winter Risks workshop

Community Partnership for Health Promotion

Environmental Compliance Essentials Conference

7th Annual Backflow Conference

Media & Communications Training

Ontario Municipal West conference

New Directions ‘09 in Stormwater Management

Council reviewed correspondence received from the Corporation of the Town of Amherstburg regarding the Renewable Energy Standard Offer Program and the Green Energy and Green Economy Act.

Continued (3)

Motion 09-09-14 MOVED BY Lois Perry and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $200.00 to the Cobalt, Coleman Latchford and Area Food Bank. Carried.

Motion 09-09-15 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 09-30 being a by-law to amend By-Law 03-11 being a by-law to impose fees and charges be read a first and second time. Carried.

Motion 09-09-16 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 09-30 be read a third and final time and be passed and enacted Carried.

New Business:

– Mr. Gino Chitaroni was in attendance to voice his concerns with the Coleman Water Distribution Project which is schedule to begin this Fall. It is his belief that the Municipal Lawyer was not correct with his opinion regarding the roads and questions whether the Consultant will take hazards into account before proceeding. He is concerned with legal ramifications as he will not hesitate to take legal action against the Township of Coleman if he is not satisfied with the process. Without his concerns being addressed by the Township of Coleman, he will not allow the water works on or near his properties. After a lengthy discussion, Mr. Gino Chitaroni requested that the Township of Coleman obtain easements from property owners and in the absence of an easement, he wants “Save Harmless Agreements” to protect property owners affected by the project. The Clerk-Treasurer to bring Mr. Chitaroni’s concerns to the Municipal Lawyer, Insurance Company and Consultant.

– Council reviewed correspondence received from the Commonwealth Foundation regarding the Commonwealth Writers’ prize 2010. The ad will be posted on the bulletin board.

– Correspondence received from the Corporation of the Township of Black River – Matheson was reviewed. Mr. Mathew Wilson from AMO is advising the Township of Coleman along with certain other municipalities that we may lose the stabilization component of the Ontario Municipal Partnership Fund. Mayor Belanger will look into this matter and present our concerns to the Hon. David Ramsay, MPP.

Motion 09-09-17 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $200.00 to the Cobalt SMC Diggers to assist with ice time, referees and tournament fees. Carried.

– Council reviewed the following correspondence:

– Mr. Ambrose Raftis, Green Timiskaming Development Co-Operative recommended attendance at the Biomass Conference will be held North Bay .

– Local Government Week will be held October 19 to 25, 2009

– The Temiskaming Shores 7 Area Chamber of Commerce Radio Auction will be held November 12, 2009. A Township of Coleman flag will be donated on behalf of the municipality.

– Waste Reduction Week in Canada will be held October 19 to 25, 2009 – this year’s theme is “Too Good To Waste”.

– FCM – update on the Own the Podium 2010 Municipalities’ Challenge.

– Notice from the Land Titles Act – amendment to PIN 61384-0235

– Doug Reycraft regarding Disputed School Closures – request for assistance. Timiskaming District is not included in the list.

Continued (4)

Correspondence:

– AMO – Provincial Government Hosting Sessions on Broadband Funding

– AMO – Accessibility and Municipalities at Risk

– AMO – Green Energy Regulations Strongly Reflect AMO Input

– MNDM – Young entrepreneurs Open Smoothie Shop in Sudbury

– MFOA – HST Update

– The Miner’s Tavern – AGCO Licence

– MPAC news

– College Voice

– Timiskaming Board of Health – minutes

– Earlton-Timiskaming Regional Airport Municipal Services Board – minutes

– MEPCO – Annual Report

– Lisa MacLeod – Stop Ontario’s New Tax on Kids’ Hockey and Minor Sports.

– Ontario Ombudsman’s e-newsletter

– HazMat Management Magazine

– MMAH – Update

– OMERS – News

– Ontario Heritage Trust – Heritage Matters

– Veso Sobot – Spending Smarter October 2009

Motion 09-09-18 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Mayor Belanger resumed the meeting.

A discussion was held regarding the Municipal Waste Site. Trees have been cut in order to create a storage area on the site for various items such as tires etc. The spruce trees which have been cut will be sold and revenue will be kept by the Township. The remainder of the trees will be shared by the two waste site employees.

The November 11th meeting will be changed to November 10th, 2009 due to Remembrance Day.

The Clerk-Treasurer presented the CIBC Retail Markets Credit Agreement provided by Ms Tanis Hall, Senior Business Advisor. Mayor Belanger and the Clerk-Treasruer will sign and initial the changes on behalf of the municipality.

Correspondence received from Ms Nathalie Denis was reviewed. The Clerk-Treasurer to request clarification regarding “Modular Home”.

Ms Rachel Dupuis’ request for property was addressed. The Clerk-Treasurer to contact Ms Dupuis to offer property on Airport Road.

Motion 09-09-19 MOVED Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR