REGULAR MEETING MINUTES
September 23, 2013
_____________________________________________________________________________
Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council
Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, September 23rd,
2013 at 6:00 P.M.
There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
L. Neil
L. Perry
Clerk-Treasurer: C. Bigelow
Present: Jim Patrick, Alice Hearn Flannigan, John Gore, Mr. & Mrs. Kirk Gore and Dennis Kelly.
ADOPTION OF THE AGENDA
Motion 13-09-27 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of September
23rd, 2013 as presented: Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
Councillor Perry declared a conflict with matters dealing with the Temiskaming Speaker.
ADOPTION OF THE MINUTES
Motion 13-09-28 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as
distributed: Regular Meeting – September 9, 2013
Special Meeting – September 17, 2013 Carried.
ACCOUNTS
Motion 13-09-29 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT THE General Accounts in the amount of $17,062.82 be passed and
paid. Carried.
Motion 13-09-30 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT THE Payroll in the amount of $9,444.11 be passed and paid. .Carried.
STAFF REPORTS
The Clerk-Treasurer presented a road maintenance cost report indicating a decrease of costs for
Dust Layer, Grading and Gravel Resurfacing since 2009.
A review will be held for the possible creation of new lots on property owned by the Township of
Coleman.
The Clerk-Treasurer provided an update on outstanding water accounts.
Request for assessments must be directed to the Ministry of Revenue.
Councillor Lisa Neil searched the parcel where the dilapidated house is located on Coleman Road.
Motion 13-09-31 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Administration Report submitted by the
Clerk-Treasurer, as presented: Carried.
REGULAR MEETING MINUTES
September 23, 2013
_____________________________________________________________________________
Continued (2)
Coleman Fire Department’s Open House will be held October 5th, 2013
The Works Department is preparing for the Winter – Winter sand.
A discussion was held regarding the installation of culverts at the entrance of the new lots which
have been recently sold. A notice will be added to the Sale of Land agreement “the municipality
must be notified prior to beginning any work on your property.
A policy will be created informing land owners that they are responsible for any damage to
municipal roads when clearing their land or building the new homes.
BY-LAWS
Motion 13-09-32 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT By-Law No. 13-39 being a by-law to authorize the borrowing of
money by way of temporary advances for the purchase of a 2014 Ford F-450 Cab & Chassis
with Pump and Plow Combination in the amount of $29,494.00 be read a first and second time.Carried.
Motion 13-09-33 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 13-39 be read a third and final time and be passed and
enacted. Carried.
BUSINESS ARISING FROM THE MIN UTES
1. ATV Rally
Councillor Cote reported on the ATV Rally held September 21st, 2013 in Coleman Township.
All who attended expressed their pleasure with the Rally and hope that this will become an
annual event. 77 ATV were registered and 106 persons attended the dinner.
Council expressed their appreciation for the Town of Latchford’s assistance with the ATV
Rally.
2. Recycling review
Councillor Marcella reported on a conversation with Mr. Doug Walsh, City of Temiskaming
Shores and Waste Diversion Ontario.
A lengthy discussion was held regarding the possibility of recycling in the Township of
Coleman
Councillors Marcella, Neil and Cote were in favour of the proposed recycling plan,
Councillor Perry is in favour of recycling but would prefer to look at other methods. A
tender will be advertised in the Speaker for a recycling proposal for the Township of
Coleman.
Following the selection of a company, a public meeting will be held to inform the public.
3. Earlton-Timiskaming Airport – Air passenger service – decision
Councillor Cote reported on the recent Earlton-Timiskaming Airport Board meeting.
A discussion was held regarding the Air Passenger Service Proposal. Council decided to
postpone their decision until they are provided with a draft agreement and structure for the
REGULAR MEETING MINUTES
September 23, 2013
_____________________________________________________________________________
proposal.
Continued (3)
BUSINESS ARISING FROM THE MINUTES continued
4. Temagami Cobalt Corridor – Intern
Following a discussion, The Township of Coleman will apply for the next funding for the
incoming intern for the Temagami-Cobalt Corridor Committee. Mayor Cleroux will advise
the Committee at the next meeting.
5. Sharp Lake Zoning By-Law Amendment
A public meeting is scheduled for November 5th, 2013 for the Sharp Lake Zoning By-Law
Amendment. A letter has been sent to the Town of Cobalt requesting a response by
October 2nd, 2013. A notice will be placed in the newspaper for October 16th, 2013.
6. Emergency Plan – CEMC appointment and update
A discussion was held regarding the Table Top Exercise held on September 17th, 2013 in
Latchford. The Clerk-Treasurer to check with Mr. John Stothers the date of the next CEMC
training. A meeting will be held early in November to prepare a flooding annex for the
Coleman Emergency Plan.
Motion 13-09-34 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Lot No. 10, Marsh Bay Road be removed from Motion No. 13-08-23
being a motion to declare the Marsh Bay Parcels surplus. Carried.
NEW BUSINESS
1.Conference – Fall Arrest with Randie Woodcock
Temiskaming Municipal Association
Environmental Event
LAS Energy Management Planning Workshop
AMO Working with Media & Social Media in Northern Ontario
Fiscal Health and Wellness workshop
Safe Communities Incentive Program
MFOA
Sustainable Mobility Summit
2. Resolutions –
– Temiskaming Speaker – Fire Prevention Week
Motion 13-09-35 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in The Speaker
for Fire Prevention Week in the amount of $72.00. Carried.
– Township of Baldwin – request for support
Motion 13-09-36 MOVED BY Lois Perry and SECONDED BY Susan Cote:
REGULAR MEETING MINUTES
September 23, 2013
_____________________________________________________________________________
WHEREAS small Northern municipalities are frustrated by the ever increasing tax rates
required to meet the uncontrollable costs of providing services to our ratepayers;
AND WHEREAS a portion of our municipal budgets expenses are out of our control due to
provincial downloads and reduced OMPF;
Continued (4)
NEW BUSINESS – continued
AND WHEREAS fire protection, an essential service, should receive acknowledgement and
funding subsidies like Policing and ambulance as our firefighters respond to numerous calls on
provincial highways;
AND WHEREAS unincorporated areas are indirectly subsidized through their low Provincial
Land Tax rates;
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully
supports the Township of Baldwin’s request to the Province of Ontario to share provincial
revenues in a fair and equitable manner. Carried.
Bancroft & Hastings Highlands Disaster Relief – request
Motion 13-09-37 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $100.00 to the Bancroft
& Hastings Highlands Disaster Relief Committee. Carried.
Council reviewed the City of Kenora correspondence regarding Provincial Ban of Flying
Lanterns
Restorative Justice Week
Motion 13-09-38 MOVED BY Lisa Neil and SECONDED BY Lois Perry:
WHEREAS, in the face of crime or conflict, restorative justice offers a philosophy and
approach that views these matters principally as harm done to people and relationships; and
WHEREAS, restorative justice is a non-adversarial, non-retributive approach to justice that
emphasizes healing in victims, accountability of offenders, and the involvement of citizens in
creating healthier, safer communities;
WHEREAS, this year’s these for Restorative Justice Week is “Inspiring Innovation”, it is an
opportunity to learn about restorative justice, educate and celebrate along with other
communities across the country during the week.
BE IT RESOLVED THAT I, Dan Cleroux, Mayor, do hereby proclaim November 17 –
November 24, 2013 as Restorative Justice Week in the Township of Coleman
Council approved the The Cobalt Coleman Skating Club’s request for the use of the hall on
Tuesday evenings from 5:30 to 6:60/7 p.m. for their off-ice program for the winter season.
Council reviewed the following correspondence:
– Ministry of Northern Development and Mines regarding the ONTC
– Ontario Power Authority’s FIT Program
– Ontario Legislative Assembly regarding the Aggregate Recycling Promotion Act
Motion 13-09-39 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Christine Gagnon, Certificate # 051240-EM 300-52012, dated
February 5, 2012, be appointed Community Emergency Management Coordinator for the
Township of Coleman effective immediately. Mr. Ron Beeson would remain the alternate
Community Emergency Management Coordinator. Carried.
REGULAR MEETING MINUTES
September 23, 2013
_____________________________________________________________________________
Motion 13-09-40 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT the Clerk-Treasurer-Treasurer be authorized to advertise the
Request for Proposals for Curbside Recycling Services in the Temiskaming Speaker. Carried.
Continued (5)
COMMITTEE REPORTS
Finance
Councillor Cathy Marcella presented the August Financial Report.
Tourism & Rec
Councillor Lois Perry advised the lifeguard shack and gazebo have to be demolished in the
coming year. A discussion was held regarding the these two buildings. The Bass Lake
Committee is working on preparing a tender in order to provide a cost for their replacement.
Councillor Lois Perry also updated Council regarding the Committee who has been meeting to
get people off Highway 11 onto Highway 11B. A resolution will be passed at the next meeting
in support of their “Take the Lake Way” project.
CORRESPONDENCE
– AMCTO – Municipal Minute, Municipal Monitor, Local Government Week 2013, Workshops
– Equipment Journal – newsletter
– Canadian Environmental Protection – newsletter
– AMO – On the Horizon, Watch File, Policy Update
– Lancaster House – Complimentary Issue
– InfraCycle Fiscal Solution – webinar
– The Weekly Detour – update
– HazMat – update
– Ontario Association of Architects – Symposium
– Temiskaming Health Unit – Healthy Communities
– Rabat 2013 – World Summit
– MFOA – PSAB Statement of Principles
– Autovision – Summer Edition
– The Weekly Detour – update
– Water Environmental Geosciences Ltd – flyer
– Yorkland Controls – incentives
– The Risk Reporter – September 2013
– Sylvia Rennie, Testmark Laboratories – information Reg 319-08
– Earlton-
– Timiskaming Regional Airport – minutes
– Quest – news
– WaterTAP – update
– Ontario Trails Council – newsletter
– Influents – Fall 2013
– TransCanada Pipeline
ADJOURNMENT
Motion 13-09-41 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT this meeting do now adjourn.
Carried.
REGULAR MEETING MINUTES
September 23, 2013
_____________________________________________________________________________
Continued (6)
GENERAL ACCOUNT
24960 Polaris $300.00
24961 Northern Sports & Marine $500.00
24962 Green Tractors Inc. $ 6.87
24963 Terry Gagnon $248.00
24964 Don Laitinen $ 11.01
24965 Kenneth Jones $ 50.00
24966 Accuracy Environmental $ 67.80
24967 Canadian Salt Co. Ltd. $4,052.18
24968 Cathy Marcella $122.05
24969 CIBC $353.65
24970 Hydro One $1,390.85
24971 J.L.Richards & Associates $3,010.75
24972 Kemp Pirie $124.30
24973 Kemp Elliott & Blair $1,695.00
24974 Minister of Finance $125.00
24975 Northern Tel $488.89
24976 Ontero $ 18.88
24977 Phippen Waste Management $689.87
24978 Regional Maple Leaf Comm. $279.11
24979 Rona Ontario $ 14.19
24980 Royal Tire $1,965.64
24981 SCM Insurance Services $782.00
24982 Temiskaming Speaker $260.45
24983 Temiskaming Torch Repair $ 95.60
24984 Temiskaming Office Pro $101.59
24985 Uniongas $309.14
TOTAL $17,062.82
_____________________________________
____________________________________
CLERK-TREASURER MAYOR