REGULAR MEETING MINUTES September 22, 2014 _____________________________________________________________________________
Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, September 22nd, 2014 at 6:00 P.M.
There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
L. Perry
Works Foreman: B. Bigelow
Clerk-Treasurer: C. Bigelow
Deputation: Jim Patrick, Larry Wiwchar, Sharon Nadeau and Chris O’Reilly
ADOPTION OF THE AGENDA
Motion 14-09-18 MOVED BY Lois Perry and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of September 22nd, 2014 as presented: Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
Councillor Marcella dealing with Hunt/Adshead severance
Councillor Perry dealing with The Speaker
ADOPTION OF THE MINUTES
Motion 14-09-19 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – September 8, 2014
Special Meeting – September 18, 2014 Carried.
ACCOUNTS
Motion 14-09-20 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT THE General Accounts in the amount of $34,020.51 be passed and paid. Carried.
Motion 14-09-21 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT THE Payroll in the amount of $16,080.107 for the month of September 2014 be passed and paid. . Carried.
STAFF REPORTS
Works Department
Mr. Bigelow advised preparations are being made for the Winter months.
There were no issues with the ATV Rally.
Motion 14-09-22 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Public Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried. REGULAR MEETING MINUTES September 22, 2014 _____________________________________________________________________________
Continued (2)
Fire Department
Councillor Cote reported that there no issues with the Coleman Volunteer Fire Department.
Deputy Chief Cook is replacing Chief Laitinen at this time.
Motion 14-09-23 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Council approves the Fire Department Report as presented:
Administration
The Clerk-Treasurer reported on Mr. Jean Paul Cadieux’s concern with persons hunting near his residence. A discussion was held regarding who is responsible for enforcing regulations. Councillor Marcella downloaded Provincial Regulations. The Clerk-Treasurer to contact the Ministry of Natural Resources. Notices will be placed in the Weekender advising hunters that hunting is not permitted near Coleman residences.
A portion the Zoning By-Law dealing the Rural Settlement Residential was distributed to Council for review.
Motion 14-09-24 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.
BUSINESS ARISING FROM THE MIN UTES
Chitaroni Subdivision
Motion 14-09-25 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman approves in principle the Chitaroni Plan of Subdivision Agreement dated September 2014.
AND FURTHER the Clerk-Treasurer be authorized to request that Mr. George Kemp review the Plan of Subdivision Agreement and provide his comments.
New OPP Billing Model
– The Clerk-Treasurer to calculate the proposed OPP costs for 2015.
Energy Retrofit Program
– Deferred to the next meeting of Council.
Student Package Review
– Council approved the Student Information Package to be used in coming years.
Engagement with BillTouzell
– Council reviewed information provided by Mayor Cleroux.
Lead Hand vs Foreman
– To be discussed in closed session.
NEW BUSINESS
Conferences: Northern Ontario Heritage Fund Corporation
Cobalt Mining Museum
Climate Change & Property Entry REGULAR MEETING MINUTES September 22, 2014 _____________________________________________________________________________
Continued (3)
Motions: Hunt/Adshead Severance
Motion 14-09-26 MOVED BY Lois Perry and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman grants the provisional consent, subject to the attached conditions, which must be fulfilled within a one-year period from the date of this Decision for Severance Application B2-14 (Hudson Hunt, Wendy Hunt and Donald Adshead). Carried.
The Speaker – request for ad for Fire Prevention Week.
Motion 14-09-27 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in The Speaker for Fire Prevention Week in the amount of $98.00. Carried.
The Township of Greater Madawaska – public Participation Act
– Deferred to the next meeting of Council.
Council reviewed the following correspondence:
– Ministry of the Environment – Class Environmental Assessment Review
– Ontario Hockey Federation – Use of Arenas
– Student Vote
ECO-Logix – quarterly report
– Councillor Marcella read Ms. Belinda Beairsto’s quarterly report.
Michael Cooper – MJ Coffee and More Convenience Store
– Mayor Cleroux read Mr. Cooper’s letter advising he will be opening a convenience store in the near future.
Town of Latchford – shared services.
– Mayor Cleroux will discuss this request with Mayor George Lefebvre and report to Council.
Wendy & Don Adshead – land use
This matter will be dealt with in Closed Session as it is a legal issue.
Council approved the Cobalt Coleman Skating Club’s request for use of the community hall on Tuesday evenings for their off-ice program for the winter season.
CORRESPONDENCE
– Haz Mat – update
– Lancaster House – Audio Series
– MFOA – Provincial Land Tax
IN CAMERA (CLOSED) SESSION
Motion 14-09-28 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject Matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board employees;
(b) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; REGULAR MEETING MINUTES September 22, 2014 _____________________________________________________________________________
Continued (4)
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:05 p.m. to discuss the following matter; Adshead Property
Sharp Lake Park Carried.
Motion 14-09-29 MOVED BY Susan Cote and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:50 p.m. without a report. Carried.
ADJOURNMENT
Motion 14-09-30 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.
GENERAL ACCOUNTS
25842 – Kenneth Jones $50.00
25843 – Accuracy Environmental $39.55
25844 – Bartlett’s Auto Electric $134.95
25845 – K + S Windsor Salt Ltd $4,828.84
25846 – City of Timmins $180.03
25847 – Dam Depot $203.00
25848 – Dist Tim Social Services Ad Bd $16,248.00
25849 – Hydro One $83.84
25850 – Kenworth $279.97
25851 – Munisoft $268.04
25852 – Ontario Trucking Association $132.21
25853 – Pete’s Small Engines $65.52
25854 – Phippen Waste Management $689.87
25855 – Staples $206.25
25856 – Stone Company Ltd. $819.42
25857 – Techkn owledgy Office Pro $40.91
25858 – Temiskaming Torch Repair $368.15
25859 – Timiskaming Health Unit $6,126.00
25860 – Uniongas $251.75
25861 – voided
25862 – Wayne’s Garage $1,501.00
25863 – Xerox Canada Ltd. $780.07
25864 – spoiled
25865 – Accuracy Environmental $53.68
25866 – Municipal World Inc. $111.87
25867 – Northern Tel 469.74
25868 – Temiskaming Speaker $75.94
TOTAL $34,020.51
______________________________ ____________________________________
CLERK-TREASURER MAYOR
