REGULAR MEETING MINUTES
September 21, 2015
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Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council
Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, September 21st, 2015
at 6:00 P.M.
There were present: Mayor: D. Cleroux
Councillors: S. Cote
K. Laffrenier
C. Marcella
L. Perry
Chief Administration
Officer: L. Belanger
Clerk-Treasurer: C. Bigelow
Deputation: Michelle Anderson, CCL Economic Development Officer
Linda Roberts, South Lorrain Valley Coalition
Present: Joan White, Ken White, Ann Winter, John Winter, Carole Forbes, Larry Pederson, Jim
Patrick.
ADOPTION OF THE AGENDA
Motion 15-09-15 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of September 21st,
2015 as presented: Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
Councillor Perry declared a conflict with matters dealing with The Speaker.
ADOPTION OF THE MINUTES
Motion 15-09-16 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as
distributed: Regular Meeting – September 21, 2015 Carried.
ACCOUNTS
Motion 15-09-17 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT THE General Accounts in the amount of $24,789.04 be passed and
paid. Carried.
DEPUTATIONS
Ms. Linda Roberts was in attendance to make a presentation regarding the Lorrain Valley proposed
large renewable wind energy project. The Lorrain Valley Coalition voiced their opposition to these
wind turbines and listed numerous reasons why the area would not benefit from such a project. Ms.
Roberts requested the Township of Coleman support for their motion which will be presented to area
Councils in the near future. Mayor Cleroux thanked Ms. Roberts for her excellent presentation and
suggested other avenues to investigate during this process.
Ms. Michelle Anderson was in attendance to present two scenarios for an application to the Small
Community Fund. Council decided not to proceed with this application and Councillor Marcella
requested that Ms. Anderson write up a synopsis of the process.
REGULAR MEETING MINUTES
September 21, 2015
_____________________________________________________________________________
Continued (2)
Mayor Cleroux suggested that Ms. Anderson investigate funding for the headframe located next to
Highway 11.
A review of the Township of Coleman priorities will be scheduled at a later date.
BY-LAWS
Motion 15-08-18 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:
BE IT RESOLVED THAT By-Law No. 15-22 being a By-Law to authorize the appointment of a
Chief Administration Officer be read a first and second time. Carried.
Moved by 15-09-19 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 15-22 be read a third and final time and be passed and
enacted.
Motion 15-09-20 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:
BE IT RESOLVED THAT By-Law No. 15-23 being a By-Law to authorize and empower the Chief
Administration Officer to sign cheques, promissory notes and other negotiable instruments on behalf
of the Corporation be read a first and second time. Carried.
Motion 15-09-21 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry:
BE IT RESOLVED THAT By-Law No. 15-23 be read a third and final time and be passed and
enacted. Carried.
STAFF REPORTS
Administration
The Clerk-Treasurer presented a short report for the Works Department
– Holiday and Overtime report
– Request for the repair of lights in the work’s garage
– Demolition of the Kiwanis Club Building
The Clerk-Treasurer presented an invitation to Council for the Fire Department
– Open House for Fire Prevention Week on October 3rd, 2015 from 10:00 a.m. to 2:00 p.m.
The Clerk-Treasurer presented the Administration Report
– Conference Call with K. Smart scheduled for September 30th, 2015
– Coleman Investment Review deferred for the time being.
– Mr. Lafond did not grant permission to relocate the road on his property
– The Chief Administration Officer is not required to take an Oath.
Motion 15-09-22 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:
BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-
Treasurer, as presented:Carried.
BUSINESS ARISING FROM THE MIN UTES
Council reviewed the following correspondence:
– Town of Latchford – Montreal River Hydro Project
– Friday Lake Wind Energy Project.
– Gillies Lake Limits/de-amalgamation request
The Clerk-Treasurer to respond to Mr. Nathan Alford’s correspondence
REGULAR MEETING MINUTES
September 21, 2015
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Continued (3)
NEW BUSINESS
Conferences
– Investment Basics’ Seminars’
– Lancaster House Audio Series & Health & Safety
– Wetland Listening Sessions
– DiBrina – The Confident Coach Training Program
– Municipal Clerk Institute
Motions
– Township of Hamilton – Ontario Trails Act – deferred to the next meeting
– Budget and Associated Tax Levy
Motion 15-09-23 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
WHEREAS The Township of Coleman is required to follow the accounting standards established
by the Public Sector Accounting Board;
AND WHEREAS with the introduction of tangible capital asset accounting in 2009, the new
accounting standards do not require budgets to be prepared on the same basis as actual are recorded;
AND WHEREAS the Township of Coleman continues to prepare budgets on a modified accrual
basis, an annual budget which is an important exercise, one which plans for current and future
activities and acquisitions;
AND WHEREAS a key outcome of the annual budget is a tax rate which Council approves and
which is based on annual cash requirements and therefore does not include the PSAB requirements
around accrual accounting and accounting for “non financial assets and liabilities”;
AND WHEREAS The Province of Ontario introduced Ontario Regulation 284/09 (O. Reg. 284/09)
that allows municipalities to exclude from its annual budget estimated expenses related to the
following: 1) Amortization
2) Post-employment benefits
3) Solid waste landfill closure and post-closure
AND WHEREAS the regulation requires the municipality report on the impact of these excluded
costs and, before adopting a budget for the year that exclude3s any of the expenses listed above,
Council must adopt the report by resolution;
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman ‘s 2015
budget and associated tax levy excludes the following:
1) Amortization expense: $268,630.00 Carried.
– Speaker – Fire Prevention & Carbon Monoxide Awareness
Motion 15-09-24 MOVED BY Ken Laffrenier and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Speaker for
Fire Prevention & carbon Monoxide Awareness in the amount of $78.00. Carried.
Council reviewed the following corespondence:
– AMO – Federal Gas Tax – Asset Management Plan Requirements
– Dibrina Sure Benefits Consulting Inc. – annual report
– MTO – Highway 11B
– Scott Spence – Access through Coleman township property
The Clerk-Treasurer to request more information and a better map.
– Hudson Hunt – Extension for Severance deadline.
Motion 15-09-25 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Hunt/Adshead Severance B2-14 be granted an extension of 60 days
to the September 22nd, 2015 deadline as outlined in the Consent Approval. Carried.
REGULAR MEETING MINUTES
September 21, 2015
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Continued (4)
COMMITTEE REPORTS
Public Works
Mayor Cleroux reported that the Refinery Road has been widened as proposed.
Tourism & Rec
Councillor Perry advised the Works Department are preparing the site for the installation of the pad
for the future construction of the Gazebo and Lifeguard Shack.
CORRESPONDENCE
– AMCTO – Access & Privacy Forum, update, Municipal Minute, Training
– AMO – Practical Solutions, Legislation Review, Watch File, Breaking News, Policy update
– Canadian Urban Institute – awards
– Cleantech Canada – news,
– DiBrina Sure Group – update
– HazMat – news
– Kathleen Wynne – response
– Lancaster House – conference,
– MPAC – announcement
– Municipal World – new book release
– Northern Ontario School of Medicine – appointment
– Ontario Good Roads Association – E-New
– Ontario Trails Council – news
– Peter Gallant – news
– Power Dam Compensation update
– Public Services Health & Safety Association – Annual Report Press Release
– Quest – Advocating for Smart Energy Communities, Caucuses
– Timiskaming Health Unit Board of Health – minutes
– Uniongas – expansion
– Vindra Sahad – Multicultural Centre Serving Clients
– Encon – next steps bulletin
– Law Book News
– John Vanthof – Legislature remarks on Smart Growth for Communities Act Bill 73
IN CAMERA (CLOSED) SESSION
Motion 15-09-26 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed
to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local
board employees;
(b) advice that is subject to solicitor-client privilege, including communications necessary for that
purpose;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:30 p.m.
to discuss the following matter: Sharpe Lake Park
Loon Lake Residents
Chitaroni Correspondence Carried
Motion 15-09-27 MOVED BY Ken Laffrenier and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:50 p.m. without a
report. Carried.
REGULAR MEETING MINUTES
September 21, 2015
_____________________________________________________________________________
Continued (5)
ADJOURNMENT
Motion 15-09-28 MOVED BY Cathy Marcella and SECONDED BY Ken Laffrenier:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.
GENERAL ACCOUNTS
26672 Hydro One 2,244.25
26673 Wayne’s Garage 1,002.00
26674 Accuracy Environmental 39.55
26675 Acklands Inc. 1,704.92
26676 Bartlett’s Auto Electric Ltd. 240.13
26677 CGIS Centre 796.65
26678 Fire Marshal’s Public Fire 558.22
26679 Grant Fuels Inc 1,297.51
26680 Hydro One 37.70
26681 Jennifer Milroy 46.80
26682 K & S Windsor Salt Ltd. 8,969.13
26683 Lifesaving Society 100.47
26684 Miller Minerals 338.93
26685 North Cobalt Flea Market 166.49
26686 Northern Tel 514.81
26687 Story Environmental Services 42.21
26688 Techknowledgy Office Pro 2.14
26689 Temiskaming Speaker 44.63
26690 Timiksaming Health Unit 6,470.00
26691 Tracy Morin 113.00
28892 Uniongas 59.50
TOTAL $24,789.04
_____________________________________ ____________________________________
CLERK-TREASURER MAYOR
