September 12, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, September 12th, 2011 at 5:30 P.M.

There were present:
Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
L. Perry
P. Tresidder
Assistant Works Foreman: B. Bigelow
Clerk-Treasurer: C. Bigelow
Deputation: Ryan Seguin – Bass Lake Park, Mel Fleming – recycling

Present in the audience: Jim Patrick

ADOPTION OF AGENDA

Motion 11-09-01 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT Council approves the agenda for the regular meeting of September 12. 2011 as presented.
Carried.

DECLARATION OF CONFLICT OF PECUNIARY INTEREST
Councillor Pat Tresidder declared a conflict of interest with matters dealing with The Bunker Museum

Councillor Lois Perry declared a conflict of interest with matters dealing with The Speaker.

COUNCIL MINUTES
Motion 11-09-02 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella: BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – August 29, 2011

Special Meetings – August 2nd, and 30th, 2011 Carried.

ACCOUNTS
Motion 11-09-03 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT THE General Accounts in the amount of $75,992.92 be passed and paid. Carried.

Motion 11-09-04 MOVED BY Susan Cote and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT THE Payroll in the amount of $29,070.04 be passed and paid. Carried.

DEPUTATIONS

Mr. Ryan Seguin, surveyor, was in attendance to update Council regarding surveying the road and parcels at Bass Lake Park. Councillor Perry will get in touch with Mr. Seguin to define the project.

Mr. Mel Fleming was in attendance to request an extension for his recycling operation. Mr. Fleming plans to have most of the clean up completed within six months. He will update Council in a couple months. Mayor Cleroux will visit the site in the near future.

STAFF REPORTS

Mr. Brian Bigelow presented his monthly report to Council and his estimated 2012 road budget.
Motion 11-09-05 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella: BE IT RESOLVED THAT Council approves Mr. Brian Bigelow, Assistant Works Foreman, report as presented. Carried.

The Clerk-Treasurer presented her monthly report to Council.
– Meeting will start at 6:00 p.m. as of October 1st, 2011
– Animal complaints will be reported to the Animal Service Provider.
Motion 11-09-06 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Clerk-Treasurer’s report as presented. Carried.

Council reviewed Mr. Jones’ written report to Council.
Motion 11-09-07 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves Mr. Ken Jones’, By-Law Officer, report as presented
Carried.

BUSINESS ARISING FROM THE MINUTES

1. Portage Bay Cottagers’ Association provided their Contact Information to Council.

2. Ministry of the Environment have provided the Soil Study Findings – available in the office for review.

3. Georgia Pacific request permission to include red and white pine in their harvesting program. The Clerk-Treasurer to advise Council is not in favour of releasing the red and white pines.

4. Dust Suppressant quote received from Miller Paving Northern. Councillor Marcella will review this quote when preparing the 2012 budget.

5. Chitaroni Subdivision – road agreement – this matter will be deferred until the next meeting.

6. Coleman Water Distribution System – Only one person is refusing to sign the release for the project. The Clerk-Treasurer to ask Mr. McMullan to close the project.

NEW BUSINESS

1. Conferences – District Wide Tabletop Mock September 17th

2. Resolutions

Motion 11-09-07 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to transfer the Library Grant in the amount of $1,498.00 to the Cobalt Public Library. Carried.

Correspondence received from the Ministry of Tourism and Culture advised, this year, the Township is eligible to receive an additional $2,120.00 in one-time funding.

Motion 11-09-09 MOVED BY Susan Cote and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT Mayor Cleroux and the Clerk-Treasurer be authorized to sign the Centrex Contract agreement for Northern Tel – monthly charge $284.78. Carried.

Motion 11-09-10 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Township of Coleman donate a “Tenting Spot” at Bass Lake Park for the
Summer of 2012 – value $95.00 + $14.25 (HST) = $109.55 to the 2011 Radio Auction,
Carried.

Motion 11-09-11 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman support the
Ministry of Transportation’s proposal to temporarily close Refinery Road at the intersection of Highway 11 while the loon Creek Culvert replacement is going on. Carried.

Motion 11-09-12 MOVED BY Pat Tresidder and SECONDED BY Susan Cote: BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $2,500.00 as a corporate sponsorship to The Classic Theatre to assist with operating expenses. Carried.

3. Council reviewed the following correspondence:
– Bunker Military Museum – Request for financial support denied as this was not included in the 2011 budget.
– Government of Canada – Accessibility Funding
– Sustainable Development Technology Canada – Clean Technology Funding.
– Ministry of Tourism and Culture – 2011/2012 Grant
– Hound Chute Dam – operation update
– MTO Project GWP 5127-05-00 (Refinery Road) – update. Turn off at Refinery will be discussed with the Ministry of Transportation as project progresses.
– Ontario Property and Environmental Rights Alliance
– Ministry of Citizenship and Immigration – June Callwood Outstanding Achievement Award for Voluntarism in Ontario.

COMMITTEE REPORTS

1. Coleman Water Distribution System
Councillor Cathy Marcella advised the Water Rate By-Law will be amended as follows:
Section 2.2 to read “every owner who is consuming water
Section 3.2 to read “works will be eligible for rate exemption for consumption and delivery only.

2. Bass Lake Committee
Councillor Perry is meeting with her committee on September 20th, 2011 and will present her recommendations at the next regular meeting.

3. Planing & Development
Councillor Cote updated Council on the Earlton Airport operation to date.

4. Public & Safety
Councillor Tresidder thanked Mr. Bigelow for the excellent work done at the intersections.

5. Environmental
Mayor Dan Cleroux advised windows have been boarded up at the Cobalt Refinery Site.
Mel’s Recycling clean up is ongoing.

CONFIRMATORY BY-LAW
Motion 11-09-13 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 11-29 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 11-09-14 MOVED BY Lois Perry and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT By-Law No. 11-29 be read a third and final time and be passed and enacted. Carried.

CLOSED SESSION

Motion 11-09-15 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board employees;
(b) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:30 p.m. to discuss the following matter: Trailer Complaints
Latchford Dam Carried.

Motion 11-09-15 MOVED BY Susan Cote and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:00 p.m. without a report. Carried.

Council is waiting for the Town of Cobalt to contact the municipality regarding the Cobalt Water Act Agreement.

Mayor Cleroux would like to meet with the Town of Cobalt to discuss the progress of the Sharp Lake Park Project – amount of material removed and copy of study.

ADJOURNMENT

Motion 11-09-17 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS
23065 HydroOne $4111.53
23066 Northern Tel LP 415.00
23067 Wayne’s Garage 4541.66
23068 NorthernTel 421.69
23069 Uniongas 75.28
23070 Ontera 27.26
23071 Dianne Desormeaux 698.25
23072 First National Financial- reimburse overpayment 388.50
23073 Martin Cook 56.24
23074 Temiskaming District Mutual 100.00
23075 OMERS July 2011 3348.42
23076 OMERS August 2011 2232.28
23077 Cobalt Public Library 1498.00
23078 Accuracy Environmental 197.75
23079 Acklands 12376.42
23080 AJ Stone 2964.82
23081 Bartletts 69.77
23082 Benson 64.45
23083 Bluewave Energy 144.31
23084 Carleton Uniforms 952.93
23085 City of Timmins 155.68
23086 Dam Depot 77.02
23087 Devost’s Valumart 61.52
23088 Ebert Welding 204.58
23089 Grand & Toy 356.81
23090 Gabbani Courier Service 62.84
23091 Grant Fuel Inc 3990.75
23092 Grant Home Hardware 33.89
23093 Home Improvement 29.36
23094 HydroOne 81.96
23095 Kemp Pirie 403.98
23096 Linde Canada 145.08
23097 Mark’s Work Wearhouse 61.01
23098 Mid-North Containers Ltd 30.62
23099 Miller Minerals 675.67
23100 Minister of Finance – Policing 3390.00
23101 Munisoft 3057.61
23102 Municipal Service Provider 400.00 23103 Ontario Northland 254.25
23104 Orkin 67.80
23105 Phippen Waste Management 577.88
23106 Plantario 445.29
23107 Receiver General – August Payroll Ded 7293.86
23108 Temiskaming Shores 200.00
23109 Tri-Town Automotive Ind Supply 22.24
23110 CJTT 193.80
23111 DSSAB 14954.87
23112 Gabe’s 21.94
23113 Petes Small Engines 47.44
23114 Prism Publishing 55.37
23115 Red Stallion 42.83
23116 Rona 176.86
23117 Temiskaming Speaker 79.10
23118 Timmins Kenworth 32.50
23119 Wayne’s Corner Garage 542.11
23120 WSIB August 2011 777.98
23121 Classic Theatre 2500.00

Total $76,244.53