September 10, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, September 10h, 2012 at 5:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Present in the audience: Jim Patrick

ADOPTION OF THE AGENDA

Motion 12-09-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of September 10th, 2012 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared a conflict with matters dealing with the Speaker

ADOPTION OF THE MIN UTES

Motion 12-09-02 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – August 27, 2012 Carried.

ACCOUNTS

Motion 12-09-03 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT THE General Accounts in the amount of $61,651.77 be passed and paid. Carried.

STAFF REPORTS

Mr. Brian Bigelow

– provided a quote for various signs required along Coleman municipal roads – $2,117.42.

– the Works Department will repair/bank some road edges along Portage Bay Road.

Motion 12-09-04 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Works Department Report provided by Mr. Brian Bigelow, as presented: Carried.

The Clerk-Treasurer reported:

– Mr. Ackert still requesting a “Poop and Scope” by-law. The Clerk-Treasurer to request the names of residents walking their dogs along Nipissing Road. Signs will be placed along the road reminding dog owners to pick their dog’s droppings along the road.

– Mrs. Maria McLean, T.H.U., inspected the hall kitchen and Bass Lake Water System. The kitchen “looks great” and a report is forthcoming for Bass Lake Water System.

– Stock Transportation advised the school bus would turn around if a “turn around” was provided on Nipissing Road

Continued (2)

– The “Highway Workers” and “Hound Chute Dam Workers” have asked that Bass Lake Park remain open to the end of September – Council approved with a charge of $50.00 extra per user.

– The “wood” has been cleaned up on Bass Lake Road.

– A hydro line extension will not be installed on the Bass Lake Lots which have been newly surveyed.

– Guide rails information was provided to Mr. Brian Bigelow.

Uniongas will do a presentation October 22nd, 2012 for Bass Lake Park.

Motion 12-09-05 MOVED BY PatTresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BUSINESS ARISING FROM THE MINUTES

1. Carriere Road Hydro extension.

– Hydro One require

A 1 m easement/survey along the five lots on the Carriere Road extension

A 2 m easement/survey from Buck’s property to Carriere Road extension

Easements must be registered in Hydro One’s name before the line is energized.

Hydro One’s cost for this work is $28,637.12

Contractor’s cost would be $17,684.50 + $15,622.37 for Hydro One.

Hydro One require that a $80,875.17 deposit be submitted with the contract.

– Mayor Cleroux will look into this matter with Hydro One before Council proceeds with this project.

2. Purple Loosestrife

Mr. Dave Fleury, M.N.R., advised there is not much we can do with the spread of purple loosestrife as it is now established in our area. Beetles have been released to help control this plant. It should be pulled out as much as possible.

3. Fire/Fireworks by-law review

– The amendments to the Fire By-law have been approved by Chief Laitinen and Council. A by-law will be prepared for approval for the next meeting

4. Coleman/Latchford fire agreement

– Chief Laitinen and Council approved the amendments to the Coleman/Latchford fire agreement. The Clerk-Treasurer to forward the amended document to the Town of Latchford for their approval.

5. Vote by Mail

– Council discussed the Vote by Mail process. The Clerk-Treasurer to look into the number who voted during the last election before Council will make a decision regarding this matter.

6. Bass Lake parcels – hydro extension

– A discussion was held regarding the hydro line extension to the Bass Lake parcels. The hydro line will not be extended to the new parcels.

7. Guide Rail Information review

– The Clerk-Treasurer provided information regarding guide rails. Mr. Brian Bigelow will review the material.

8. Nipissing Road review

– Mr. Brian Bigelow will investigate the possibility of a “School Bus turnaround”.

Continued (3)

NEW BUSINESS

1. Conferences – Zone 8 – Financial Management Basics

Accessibility Standards

Workplace Safety & Prevention Services

The 25th Annual Field Day

Municipal Asset Management Plan

Trail Education Course

OAPSO Regional Workshop

The Temiskaming Foundation

Motion 12-09-06 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to attend the Financial Management Basics Workshop in Temagami – $281.37. Carried.

Motion 12-09-07 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to attend the Accessibility Standards Regulation Workshop in New Liskeard – September 27, 2012. Carried.

Motion 12-09-08 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to attend the Municipal Asset Management Plan in Sudbury October 11, 2012- cost $350.00. Carried.

2. Resolutions Speaker – Terry Fox Run 2012

Motion 12-09-09 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad for the Terry Fox Run 2012 in the Temiskaming Speaker – $69.00. Carried.

3. Anita Koza – Gillies Depot Road.

– Mayor Cleroux read a letter submitted by Mrs. Anita Koza thanking Council for a tremendous job, well done.

4. FIR report

The Clerk-Treasurer to forward the FIR report to Council.

5. Cobalt, Coleman, Latchford & Area Food Bank – Food Drive

– The Thanksgiving Food Drive will be held Saturday, September 29, 2012.

6. Correctional Service Canada – Restorative Justice Week 2012

Motion 12-09-10 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

WHEREAS the face of crime or conflict, restorative justice offers a philosopy and approach that views these matters principally as harm done to people and relationships; and

WHEREAS restorative justice approaches strive to provide support and opportunities for the voluntary participation and communication between those affected by crime and conflict (victims, offenders, community) to encourage accountability, reparation and a movement towards understanding, feelings of satisfaction, healing and a sense of closure; and

WHEREAS this year’s theme for Restorative Justice Week is “Diverse Needs; Unique Responses”, it is an opportunity to learn about restorative justice, education and celebrate along with other communities across the country during the week.

THEREFORE, I Dan Cleroux, Mayor, do hereby proclaim November 18 – November 25, 2012 as Restorative Justice Week in the Township of Coleman.

Continued (4)

7. MPAC – 2012 Property Assessment Notice Mailing

– The Municipal Property Assessment Corporation will mail Property Assessment Notices for Ontario’s nearly five million properties this fall. This assessment is based on a January 1, 2012 legislated valuation date and is effective for the 2013-2016 property tax years.

8. Government of Canada – National Seniors Day 2012

– National Seniors Day 2012 will be held on October 1st, 2012 – an occasion to honour and celebrate seniors.

9. Community Cancer Care Program – Temiskaming Hospital

Motion 12-09-11 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

WHEREAS the Cancer incident rate and mortality rate is statistically higher in the District of Timiskaming than the Ontario average; and

WHEREAS Temiskaming Community Cancer Care Program provides support and financial assistance to patients and families who are undergoing Cancer treatment most effectively and efficiently from the hospital with proceeds provided by the Bikers Reunion; and

WHEREAS the Temiskaming Hospital has provided the Community Cancer Care Program with space at the Hospital for the past 12 years which they now have been notified to vacate by the end of September 2012;

BE IT RESOLVED THAT the Council of the Township of Coleman hereby encourages the Staff of the Temiskaming Hospital to find alternative space at the Hospital for the Community Cancer Care Program in order to ensure that the residents of Coleman Township and the patients of Temiskaming Hospital continue to receive an integrated approach of clinical care and emotional support when going through treatment for Cancer. Carried.

COMMITTEE REPORTS

1. Bass Lake Committee

– a committee meeting will be held after Bass Lake Park closes.

CORRESPONDENCE

– Municipal World – September issue

– Canadian Environmental Protection – newsletter

– The Weekly Detour

– Ontario Trails – news

– AMO – Watch File & Report to Members & CRST Program

– Dibrina Sure – Excluded/Special Authorization Drugs

– AORS Roadeao and Snow & Ice School

– Hydro One Networks – notice of opting out of planning notices

– Temiskaming Shores & Area Chamber of Commerce – E-Newsletter

– Canadian Journal of Green Building & Design

– Municipal Minute – update

– Hon. Rick Bartolucci – ONTC

– THU – minutes

– Watson & Associates – newsletter

– Ontario Tire Stewardship – news

– Jack Radecki – Urban Forest

– Schulick – Executive Education Centre – Essential Skills

Councillor Marcella presented Council with a proposed New Resident’s Guide for their review and comments.

Continued (5)

Councillor Marcella will review the Private Plowing report and fees for 2011 and report to Council.

CONFIRMATORY BY-LAW

Motion 12-09-12 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 11-10 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 12-09-13 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted. Carried.

IN CAMERA (CLOSED) SESSION

Motion 12-09-14 MOVED BY Lois Perry and SECONDED BY Susan Cote:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 6:58 p.m. to discuss the following matter: Clean Yard By-Law Report Carried.

Motion 12-09-15 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:35 p.m. without a report. Carried.

Motion 12-09-16 MOVED BY Lois Perry SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Council approves the Clean Yard Report submitted by Mr. Ken Jones, as presented: Carried.

ADJOURNMENT

Motion 12-09-17 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

23999 Voided

24000 Voided

24001 Voided

24002 Voided

24003 Voided

24004 Voided

24005 Voided

24006 Dupuis Paving 12,622.10

24007 Fire Safety Distributions 1,184.24

24008 Gabbani Courier Service 79.65

24009 Grant Fuels Inc. 5,233.21

24010 Grant Home Hardware 88.54

24011 H2O on the Go 27.50

24012 Hydro One 3,033.65

24013 J.L. Richards & Associates 4,890.08

Continued (6)

GENERAL ACCOUNTS continued

24014 Kemp Elliott & Blair Llp 1,695.00

24015 Larry Lupa 315.18

24016 Linde Canada Ltd 72.54

24017 Miller Minerals 689.64

24018 Munisoft 69.09

24019 North Cobalt Flea Market 52.40

24020 Northern Tel Mobility 233.24

24021 OMERS 2,381.48

24022 Pete’s Small Engines 29.38

24023 Phippen Waste Management 1,375.78

24024 Prism Publishing 110.74

24025 Receiver General – Payroll 7,668.24

24026 Reliance Home Comfort 45.73

24027 Staples 151.72

24028 Stokes International 574.49

24029 Temiskaming Speaker 79.10

24030 Workplace Safety & Ins. Bd 862.76

24031 Yves Breault 510.00

24032 Voided

24033 AMCTO 281.37

24034 Bartlett’s Auto 246.00

24035 Burl Regan 218.32

24036 Canada Post 407.93

24037 CIBC 112.71

24038 Dist Tim Social Services Ad Bd 16,088.76

24039 D-TEK-TION Security 221.20

TOTAL $61,651.77

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR