October 9, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Tuesday, October 9th, 2012 at 5:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

ADOPTION OF THE AGENDA

Motion 12-10-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of October 9th, 2012 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Mayor Cleroux declared a conflict of interest with matters dealing with SMC (Canada) Limited.

ADOPTION OF THE MINUTES

Motion 12-10-02 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – September 24, 2012 Carried.

ACCOUNTS

Motion 12-10-03 MOVED BY Cathy Marcella and SECONDED BY Past Tresidder:

BE IT RESOLVED THAT THE General Accounts in the amount of $196,095.79 be passed and paid. Carried.

STAFF REPORTS

Works Department

Mr. Brian Bigelow reported:

– the sand haul is finished for 2012.

– Garbage has been dropped off of Kerr Lake Road – it will be cleaned up and the road will be blocked off if the garbage cannot be identified.

– the water and hydro will be turned off on October 15th, 2012 for Bass Lake Park.

– Road signs are being installed at various locations.

Motion 12-10-04 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by the Mr. Brian Bigelow, Works Foremen, as presented. Carried.

Fire Department

Chief Laitinen reported:

– Fire Prevention Open House is scheduled for October 13th, 2012

– Chief Laitinen inspected the Knights of Columbus park – some work has to be done to make the part accessible by the fire trucks – he will re-inspect the park soon. All park renters will be mandated to install smoke alarm in their trailers.

– Chief Laitinen was provided with a map and renters’ names for Bass Lake Park.

– Chief Laitinen will be visiting Loon Lake Park and Marsh Bay Park before the Winter.

– The Fire Department have approved an application for a Volunteer Fireman and the resignation of Mr. Brian Bigelow.

Motion 12-10-05 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Fire Department Report submitted by the Mr. Don

Laitinen, Fire Chief, as presented.

Carried.

Administration Report

The Clerk-Treasurer provided copies of the following to Council:

– Temiskaming Municipal Building Association – budget report and purchase of Pro Inspector, Pro Office and Pro Maintenance program.

– Township and Town Meeting notes held on October 1st, 2012

– Financial Management Basics report

– Municipal Performance Measurement Program presentation

– New Clerk-Refresher presentation

– Asset Management and the Municipal Investment Strategy presentation

– Control of Pesticides and Herbicides by-law review

– Timiskaming Health unit – Bass Lake Inspection report

The Clerk-Treasurer to request an opinion from Mr. George Culhane regarding these directives.

Motion 12-10-06 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented. Carried.

Municipal Service Provider

Mr. Garett Hunting provided a short report with respect to activities in the municipality during September 2012.

Motion 12-10-07 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Report submitted by Garett Hunting, Municipal Service Provider, as presented Carried.

BY-LAWS

Motion 12-10-08 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 12-24 being a by-law to amend by-law 12-06 being a by-law to provide for maintaining land in a clean and clear condition be read a first and second time. Carried.

Motion 12-10-09 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 12-24 be read a third and final time and be passed and enacted. Carried.

Motion 12-10-10 MOVED BY Susan Cote and SECONDED BY Past Tresidder:

BE IT RESOLVED THAT By-Law No. 12-26 being a by-law to repeal and replace By-Law 94-11 and to prescribe a tariff of fees for applications made in respect of land use planning matters be read a first and second time. Carried.

Motion 12-10-11 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 12-26 be read a third and final time and be passed and enacted. Carried.

BUSINESS ARISING FROM THE MINUTES

1. Railroad Crossing Repairs – Marsh Bay and Coleman Roads

The Clerk-Treasurer advised the Township of Coleman will be responsible for all costs associated with the railroad crossing repairs.

NEW BUSINESS

1. Conferences – 2nd Annual 2012 Northeast Treasurers’ Forum

Excelling In Council Relationships

Ag Innovation Forum

2. Resolutions – Municipality of Charlton & Dack – OSWAP

The Clerk-Treasurer will forward a letter of support to the Municipality of

Charlton & Dack.

Energy Planning and Management

Motion 12-10-12 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to join the Energy Planning and Management Program with Local Authority Services – annual fee $200.00 + cost of reports. Carried.

The Royal Canadian Legion – Remembrance Day wreath

Motion 12-10-13 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the Royal Canadian Legion Remembrance Day wreath – $120.00. Carried.

Council reviewed the following correspondence:

3. AECOM – Municipal Infrastructure Investment Initiative

4. Diamond Jubilee – 60th Anniversary of Her Majesty Queen Elizabeth – Medal

This matter was tabled for the next meeting

5. Ministry of Municipal Affairs & Housing – PPS review – regional workshops

6. Ministry of Infrastructure – Federal Long-Term Infrastructure Plan

7. Ontario Provincial Police – Update and cost-Recovery Formula

8. MNR – 2012 Temagami Management Unit Slash Pile Burn

9. Ministry of Citizenship and Immigration – Outstanding Achievement Award for Voluntarism

10. 2013 Premier’s Award for Excellence in the Arts

11. Silver Moccasin and 3H Manufacturing will be forwarded letters of congratulations for their Business Awards of Excellence

12. Council has no objection to SMC (Canada) Ltd’s renewal of their Application for Permit to Take Water.

Motion 12-10-15 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase (20 lbs) turkeys for all Members of Council and Township Employees and hams for the Volunteer Firemen.

In addition 1 ham and 2 large turkeys will be purchased for the Annual Christmas Dinner at the Golden Age Club on December 25th, 2012 and one large turkey for the Coleman Fire Department annual holiday celebration

Motion 12-10-14 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approve the following Application for Memberhship to the Coleman Fire Department – Kenneth Laffrenier

AND FURTHER Council approves Mr. Brian Bigelow’s resignation to the Coleman Fire Department. Carried.

COMMITTEE REPORTS

1. Bass Lake Committee

– The next Committee meeting will be held October 30th, 2012.

– Council reviewed various quote for the creation of new lots.

2. Financial Report

– Councillor Marcella presented the September Financial Report.

CORRESPONDENCE

– Ontario Trails

– David Keane – Electromega Limited

– Kevin McConnell – Municipal Solar Projects

– The “Checker” News

– YCYC-VCVC – Constitution Watch

– AMO – New Thinking Needed for an Aging Population

– Watch Fil

– Government’s Draft Compensation Restraint legislation

– Breaking news re arbitration reform

– Spark Change

– September Board meeting highlights

– Innovation to Action

– Annual Ministry Emergency Management Report

– OCWA – e-newsletter

– HazMat Management – headline news

– The Weekly Detour

– AMCTO – Wage Freeze for Ontario Public Sector

– InfraCycle Fiscal solutions – Special news flash

– TMA – minutes

– Veso Sobot – Spending Smarter on Infrastructure

– Equipment Journal – newsletter

– Share The Road – newsletter

– AMCTO – anti-bullying

– OGRA – Call for Nominations

Heads Up Alert

– EMO – Status Update

– Municipal World – October issue

– Canadian Environmental Protection – newsletter

IN CAMERA (CLOSED) SESSION

Motion 12-10-16 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject Matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:45 p.m. to discuss the following matter; Chitaroni Property

Legal Opinion

Property Standards Carried.

Motion 12-10-17 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:25 p.m. without a report. Carried.

Motion 12-10-18 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Report submitted by the Mr. Ken Jones, By-Law Officer, as presented. Carried.

CONFIRMATORY BY-LAW

Motion 12-10-19 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 12-25 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 12-10-20 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 12-25 be read a third and final time and be passed and enacted. Carried.

ADJOURNMENT

Motion 12-10-21 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

24040 Dianne Desormeaux 613.55

24041 AMCTO 333.55

24042 CIBC 395.50

24043 Claire Bigelow 609.64

24044 Cote’s Pole Line Inc. 934.51

24045 Grant Fuels 109.94

24046 Hydro One 80.68

24047 Kenneth Jones 50.00

24048 Miller Minerals 1,084.80

24049 Nortax 639.90

24050 TSC Stores 99.98

24051 Don Laitinen 275.00

24052 North Bay & District Critical 375.00

24053 Hydro One 1,187.82

24054 Dianne Desormeaux 641.83

24055 Kristen Gagnon 512.37

24056 Don Adshead 160.24

24057 Accuracy Environmental 375.16

24058 Acklands Inc 1,637.45

24059 AMCTO 327.70

24060 Bell Wireless Alliance 221.25

24061 Benson 56.82

24063 Bluewave Energy/Mackey Fuels 304.97

24063 Carleton Uniforms 30.45

24064 CIBC 169.77

24065 City of Timmins 311.36

24066 Dependable Emergency Vehicles 133.34

24067 Dist Tim Social Services Ad Bd 16,088.76

24068 Fire Safety Distributions Ctre 50.85

24069 Gabe’s Auto Inc. 44.14

24070 Gabbani Courier Service 63.08

24071 Home Hardware Building Centre 46.32

24072 Hydro One 2,600.05

24073 J.L. Richards & Associates Ltd 93.23

24074 Kemp Pire 464.25

24075 Lakeview Sign 539.01

24076 Linde Canada Ltd 136.27

24077 Melissa Cote 147.00

24078 Minister of Finance 3,754.00

24079 Munisoft 8,103.44

24080 Municipal Service Provider 1,100.00

24081 North Cobalt Flea Market 36.13

24082 Northern Hydraulic & Industrial 70.27

24083 Northern Tel 469.35

24084 Nortrax 414.87

24085 OMERS 2,381.48

24086 Ontera 20.07

24087 Orkin PCO Services Corp 73.45

24088 Owl Lite 2,263.75

24089 Phippen Waste Management 585.91

24090 Pioneer Diesel Injection Ltd 386.23

24091 Receiver General 4,637.85

24092 Reliance Home Comfort 46.42

24093 Ricky’s Glass & Mirror 487.03

24094 Eng Public 59,254.00

24095 French Public 5,422.77

24096 English Sep 15,376.15

24097 French Sep 36,682.85

24098 Sel Warwick 5,099.01

24099 Staples 73.26

24100 Strongco Equipment 528.56

24101 Temiskaming Speaker 157.07

24102 Temiskaming Torch Repair 215.15

GENERAL ACCOUNTS continued

24103 – T.J.Adshead Electrica 1,119.97

24104 – Temiskaming Municipal Building 2,220.00

24105 – Temiskaming Office Pro 403.38

24106 – Town of Cobalt 5,400.00

24107 – Town of Latchford 1,500.00

24108 – Township of Coleman 1,646.23

24109 – TSC Stores 63.22

24110 – TSC Stores 217.41

24111 – Uniongas 65.13

24112 – Voided

24113 – Wayne’s Garage 1,282.15

24114 – Workplace Safety & Ins Bd 573.89

24115 – Yves Breault 2,020.00

TOTAL $196,095.79

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CLERK-TREASURER MAYOR