October 8, 2008

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, October 8th, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Fire Chief: Don Laitinen

By-Law Officer; Ken Jones

Deputation: Mr. Dan Cleroux – General Matters

Present: Bill Sutton, Cathy & Allan Marcella, Gary Bigelow, Stan Lafleur, Doug McLeod, Gino Chitaroni and Kurt Leopold

Motion 08-10-01 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – September 24, 2008

Special Meeting – Carried.

Motion 08-10-02 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the General Accounts in the amount of $59,177.93 and Payroll in the amount of $20,213.73 be passed and paid. Carried.

Mr. Cleroux congratulated Councillor Perry on her new position as chair of the Temiskaming Municipal Association.

Mr.Cleroux cautioned Council regarding the liability that would be acquired if the Township of Coleman assumes ownership of the Cobalt Refinery Site. Mayor Belanger and Councillor Chitaroni will contact Ms Dawn Spires, Ministry of Northern Development and Mines to make enquiries regarding the environmental standing of this site at the present time.

Mr. Cleroux also voiced his objection to the fact that his letter advising Council he was interested in sitting on Council was not presented at the regular meeting on September 24, 2008.

Motion 08-10-03 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 08-28 being a by-law to appoint a Chief Building Official be read a first and second time. Carried.

Motion 08-10-04 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 08-28 be read a third and final time and be passed and enacted. Carried.

Motion 08-10-05 MOVED BY Ron Beeson and SECONDED BY Lois Perry :

BE IT RESOLVED THAT By-Law No. 08-29 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 08-10-06 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 08-29 be read a third and final time and be passed and enacted. Carried.

Continued (2)

Fire Chief Don Laitinen advised there have been no fires in the Township of Coleman. The Volunteer Firefighters conducted a very successful door to door Food Bank Drive on October 4th, 2008 and they will be holding a “door to door’ smoke alarm campaign during Fire Prevention Week. Mayor Belanger advised the Volunteers have made an enquiry regarding an increase in their stipends – Council will consider this request in the 2009 budget.

Motion 08-10-07 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS Jeff Breault, Jamie Breault and Clifford Coe have handed their resignations as Coleman Volunteer Fire Fighters

BE IT RESOLVED THAT the following be approved as Coleman Volunteer Fire Fighters:

Paul Denomme

Eric St. Onge

Brent Thompson Carried.

Councillor Chitaroni advised the cold tarring of the West Cobalt has been delayed to the Spring as it is now too late to do the work now – the price will be the same as quoted.

Mrs. Marcella reported on a meeting with Mr. Bruce McMullan, consultant for the Coleman Water Distribution System. The environmental assessment will be completed as scheduled. He also advised easements will not be required if the new lines are placed in the existing locations. Mr. McMullan will complete an application for the Building Canada Fund as the Coleman Water Distribution System is project ready. Council will have to pass a resolution stating that Council supports this project.

Councillor Perry advised OnTerra have assured her that the Township of Coleman will have high speed internet by the end of October. They are presently putting up the tower.

OMERS coverage for Council will be deferred to the next meeting.

The Clerk-Treasurer provided Council with copies of Blackstone’s correspondence. This matter will be discussed at the next regular meeting.

Mayor Belanger read correspondence received from Northern College of Applied Arts and Technology expressing their collective thanks and appreciation for granting them stewardship, care and control of sixty acres of township lands.

An email received from the Town of Latchford regarding the damage to Murphy Mill Road was reviewed. The Clerk-Treasurer reported on a conversation with Mr. Russ Johnston during which he advised Mr. Ken Doupe will do gravelling (including the culvert) from the boat launch to the Victor’s Way by the end of the week. The Clerk-Treasurer will forward this information to the Town of Latchford.

A discussion was held regarding the removal of pit run/fill from a Township lot adjacent to Victor’s Way. The Works Foreman will be requested to investigate this area and the Clerk-Treasurer will forward an invoice to the Contractor who has taken the material.

Motion 08-10-08 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Works Foreman be authorized to investigate the private road – Victor’s Way – to see how much fill/pit run has been taken from the Township of Coleman parcel, to install a “No Trespassing” sign on this parcel.

AND FURTHER that the Clerk-Treasurer send an invoice for the material to the contractor responsible for taking the material. Carried.

Mayor Belanger reported on a conversation she has had with Mr. Pete Gilboe, Ministry of Natural Resources regarding work done on Loon Lake Road. Mayor Belanger assured Mr. Gilboe that this work was done so that the Township of Coleman would have an access should their be a fire in this area. This road has always been used an access road by land owners.

Continued (3)

The Clerk-Treasurer reported on a conversation with the purchaser of Future Energy’s lawyer regarding the charge for setting a fire on this property. Council advise the charge will remain as is.

Councillor Perry reported on the Federation of Northern Ontario Municipalities’ Northern Growth Plan. Committees which will include local residents are now being formed for the various matters to be dealt with in this plan.

Conferences – Fall Sector Meeting – October 23rd

Combating Climate Change Workshop

25th Annual Tri-Committee Fall Symposium

Chlorine training

CRST Conference

Comprehensive Workshop on Soil Engineering

Maintaining and Rehabilitating Water Mains

Sustainable Financial Planning for Municipal Water

Chamber – Upcoming Events

North Bay General Hospital – Town Hall Meeting

Ontario Parks – WJB Greenwood Provincial Park

Ontario’s Wilderness Region – Annual General Meeting

Ontario Association of Property Standards – Private wells

The Clerk-Treasurer to obtain more information regarding Ontario Parks’s W.J.B. Greenwood Provincial Park.

Motion 08-10-09 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS the maintenance of municipal roads involves consumption of gasoline and diesel fuel for the municipal fleet;

AND WHEREAS heating fuels for the municipal buildings have also increased considerably;

AND WHEREAS the increased costs of fuel oils are borne by the taxpayers of the municipality;

AND WHEREAS the majority of taxpayers living in this rural Municipality travel to their places of employment;

AND WHEREAS taxpayers of the Municipality are facing increased municipal costs as well as individual costs for vehicle gas and home heating;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Municipality of Tweed’s request that the Provincial and Federal governments become involved and reduce taxes on petroleum products, including the Provincial road taxes and the Federal Excise Tax. Carried.

Motion 08-10-10 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase a wreath in the amount of $120.00 for the 2008 Remembrance Day ceremonies from The Royal Canadian Legion. Carried.

Motion 08-10-11 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the following Severance Application be approved:

B12/08 Margot Ella Leopold Sawyerr

B13/08 Marcel Leo Allaire & Suzanne Francine Allaire

B14/08 Marcel Leo Allaire & Suzanne Francine Allaire

B15/08 Coleman Developments Incorporated

B16/08 Ernest Gravelle

B17/08 Derrell Carmel Galliott and Collette Jane Galliott

B18/08 Theresa Margaret Lalonde

B1-/08 Jonathan Michael Aaron Parcher Carried.

Continued (4)

Motion 08-10-12 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the following properties be written off

Municipal Education Interest

Township of Coleman 5401 000 002 01500 $70.76 $20.33 .86

Township of Coleman 5401 000 002 01400 $72.60 $20.86 .88

Township of Coleman 5401 000 006 57600 $211.37 $60.72 2.55

Township of Coleman 5401 000 006 49300 $983.33 $282.48 11.87

TOTAL $1,338.06 $384.39 $16.16 Carried.

The Clerk-Treasurer to discuss the new access road off the Annimanip Road South of the Town of Latchford with Mr. Pete Gilboe, Ministry of Natural Resources, when he comes to the office as access is denied to Coleman Taxpayers who want to hunt or fish in this area.

Mr, Kevin Cadieux wants to purchase some land adjacent to his property. Council are favour of this request. The Clerk-Treasurer to advise Mr. Cadieux to submit his request in writing.

Mayor Belanger read correspondence advising Ms Jeannine Morin is officially the Killarney Sector’s Field Officer. The Clerk-Treasurer to set up a table top exercise for the Township of Coleman.

Council reviewed the following correspondence

– Tri-town & District Chamber of Commerce – Radio Auction Thursday, November 6, 2008

– CUPE SCFP – Child Care Worker & Early Childhood Educator Appreciation Day on Wednesday, October 22nd, 2008

– The Standing Committee on Conference Planning of the Federation of Canadian Municipalities is seeking proposal from member municipalities interested in hosting the meetings of the National Board of Directors

– The Canadian Subsidies, Grants or Loans Directory for 2008 is available.

– The Ministry of Agriculture, food and Rural Affairs is requesting submissions for the Premier’s Award for Agri-Food Innovation Excellence.

– LAS Communication – Energy Management

– MAH – Infrastructure Framework Agreement

Correspondence:

– Silverfest Committee – Kiddies Day

– College Voice

– Temiskaminggraph – new site launched

– The Working Forest

– Association of Municipalities of Ontario – 2007 Annual Report

– Local Government Week

– AMO – National Do Not Call List

– The Latchford and Area Moose Call

– Temiskaming Health Unit – Financial Statements for 2007

– FCM – FCM will lead delegation at World Urban Forum 4

– FONOM – newsletter

– OMERS – employer news

– Heritage Matters

The Clerk-Treasurer presented the following reports:

– 2008 Bass Lake Report

– 2008 Swim and Recreation Program

– 2008 Municipal Road and Bridge Infrastructure Investing in Ontario Act report

– Zone 8 Report – September 17th & 18th, 2008

– Planning Workshop – September 22nd, 23rd and 24th, 2008

– 2008 Property Tax Training – October 2nd, 2008

– Budgetary Control Report

– Information from the Municipal World Magazine

Continued (5)

Motion 08-10-13 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees:

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 08-10-14 MOVED BY Pat Tresidder and SECONDED BY Lois Perry :

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

20600 Canada Post $273.00

20601 CIBC $337.61

20602 AMCTO $180.00

20603 Claire Bigelow $696.93

20604 CIBC Visa $249.35

20605 Great West Life Inc $2829.92

20606 Hydro One $922.54

20607 NorthernTel $351.70

20608 NorthernTel Mobility $85.09

20609 Ontera $15.07

20610 Uniongas $148.17

20611 Kenneth Jones – Travel $50.00

20612 Dianne Desormeaux $189.00

20613 A&B Digital Printing $339.82

20614 Accuracy Environmental – Water Testing $162.70

20615 Acklands $150.49

20616 Ag Nor Ltd $604.65

20617 Dartlett’s Auto Electric Ltd $107.38

20618 Bluewave Energy $198.19

20619 Canada Post – Postage $274.58

20620 CIBC – Visa $364.05

20621 City of Timmins $126.66

20622 Cote Services $641.00

20623 Don;s Septic Service $165.00

20624 DSSAB – Welfare $18510.95

20625 Grand & Toy $757.33

20626 Home Improvement $221.38

20627 HydroOne $2691.01

20628 J’s Corner Store $152.55

20629 Kemp Maille $571.96

20630 Kemp Elliott & Blair $1312.50

20631 Lakeveiw Signs $374.03

20632 Linde Canada $72.55

20633 Lois Perry – Councillor Travel $32.80

20634 Miller Minerals $7177.17

20635 Munisoft $412.45

20636 New Liskeard Sheet Metal $126.20

20637 NorthernTel $73.59

20638 North Cobalt Flea Market $134.72

20639 NorthernTel Mobility $183.45

20640 Ontario Shared Services $3232.00

20641 Owl Lite $142.10

20642 Phippen Waste Management $258.24

20643 Pioneer Diesel Injection Ltd $326.00

20644 Plantario Group Ltd $840.00

20645 Purolator Courier Ltd $6.70

20646 Receiver General – September 2008 Payroll Ded $5541.90

20647 Steel Communications $1920.89

20648 Strongco Equipment $125.23

20649 G Stephen Watt $126.00

20650 Temiskaming Speaker $512.72

20651 Town of Cobalt $3134.20

20652 WSIB- September 2008 Workers Compensation $412.79

20653 Xerox Canada Ltd $331.62

Continued (6)

General Accounts Total $59,177.93

PAYROLL $20,213.73

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR