October 5, 2015

REGULAR MEETING MINUTES

October 5, 2015

_____________________________________________________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council

Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, October 5th, 2015

at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

K. Laffrenier

C. Marcella

L. Perry

Chief Administration

Officer: Logan Belanger

Clerk-Treasurer: C. Bigelow

Present: Richard Shea

ADOPTION OF THE AGENDA

Motion 15-10-01 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of October 5th,

2015 as presented with the following Additions: Nordic Ski Club

Update Road Program Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

N/A

ADOPTION OF THE MIN UTES

Motion 15-10-02 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as

distributed: Regular Meeting – September 21st, 2015

Special Meeting – September 30th, 2015 Carried.

ACCOUNTS

Motion 15-10-03 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :

BE IT RESOLVED THAT THE General Accounts in the amount of $59,944.05 be passed and

paid. Carried.

Motion 15-10-04 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT THE Payroll in the amount of $18,956.91 for the month os September

2015 be passed and paid. . Carried.

STAFF REPORTS

N/A

NEW BUSINESS:

– Shae Severance Application B3-14 and Minor Variance B1/15 & B2/15

Motion 15-10-05 MOVED BY Susan Cote and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Severance Application B3-14 (Shelley and Richard Shea) be approved

with the attached conditions. Carried.

Motion 15-10-06 MOVED BY Cathy Marcella and SECONDED BY Susan Cote;

BE IT RESOLVED THAT Minor Variance Application B1-15 (Shelley and Richard Shea) be

approved. Carried.

REGULAR MEETING MINUTES

October 5, 2015

_____________________________________________________________________________

Continued (2)

Motion 15-10-07 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Minor Variance Application B2-15 (Shelley and Richard Shea) be

approved. Carried.

BUSINESS ARISING FROM THE MINUTES

Mr. Don Adshead – Operating Plan

Council reviewed the Operating Plan presented by Mr. Don Adshead. Council requested the

following amendments/additions to the plan: Attach By-Law 04-28 and a Letter of approval from the

Ministry of the Environment. Should crushing occur on the site, the noise and dust issues will have

to be addressed and a Certificate of Approval obtained. The Township of Coleman will install 911

signage of the new entrance on Bass Lake Road.

MTO – Contract # 2015-5008

Council reviewed correspondence from Mr. Ken Huen, P. Eng. Senior Project Engineer, Ministry of

Transportation, advising the Design-Builder is required to follow the Environmental Assessment

process including consultations with the Township of Coleman.

NEW BUSINESS continued

Conferences- Ms. Logan Belanger will attend the Treasurer’s Forum November 4th and 5th, 2015.

– Communities of the Montreal River Partnership

Motion 05-10-08 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

WHEREAS the result of the “Prefeasibility Assessment of the Latchford Hydropower Project

Concept Design Study” completed by Hydrosys supported the feasibility of a Hydro project at the

Latchford Dam;

AND WHEREAS the “Prefeasibility Assessment of the Latchford Hydropower project Design

Study” outlined the key tasks required to proceed to a state of “shovel-readiness”;

AND WHEREAS the Northern Ontario Heritage Fund Corporation and FedNor currently have

programs in place that could support the efforts of the Communities of the Montreal River partnership

consisting of the Township of Coleman, the Town of Latchford, Temagami First Nation and

Timiskaming First Nation to proceed with the project;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman support

the applications for funding to FEDNOR and NOHFC for a combined total of not more than

$700,000.00 by the Communities of the Montreal River partnership;

AND FURTHER BE IT RESOLVED that subject to approval of the application by FEDNOR and

NOHFC, the Council of The Corporation of the Township of Coleman agrees to contributing its share

of the 25% of the applicant’s cash contribution (approximately $17,240.00) over the term of the

project (Sept 2015 – May 2017). Carried.

Council reviewed the following correspondence:

– Township of Hamilton – Bill 100

– NEOnet – Selection of vendor for Cemetery and 911 Dispatch

– TransCanada Pipeline – Energy East Pipeline Project

Ms. Logan Belanger updated Council regarding the Ministry of Agriculture, Food & Rural Affairs’

Rural Economic Development Program. Ms. Belanger will discuss this program with Ms. Michelle

Anderson, Economic Development Officer.

– Ministry of Natural Resources and Forestry – Crown Land

The Clerk-Treasurer to invite Ms. Julie Robinson, Ministry of Natural Resources, to attend a meeting

to discuss the Township of Coleman’s proposal which was approved by Minister Cansfield over 10

years ago. Council would welcome a discussion, in good faith, regarding this longstanding Project.

REGULAR MEETING MINUTES

October 5, 2015

_____________________________________________________________________________

Continued (3)

Temiskaming Nordic Ski Club

Councillors Perry, Cote and Laffrenier reported on a visit to the Temiskaming Nordic Ski Club trails.

After a lengthy discussion, Council agreed to ask the Road Foreman to visit the site to see what is

required to grade these trails and report to Council before proceeding with this request.

Municipal Road Upgrade Project

Councillor Marcella updated Council with respect to the work remaining on Coleman Municipal

Roads. Mr. Britt Herd advised the Girl Guide Road will be deferred to next year and Refinery Road

will be added to the road program.

COMMITTEE REPORTS

N/A

CORRESPONDENCE

– AMCTO – Municipal Minute

– AMO – Watch File

– Cleantech Canada – update

– HR Advantage – newsletter

– Energy East – Supplement Report

– Lancaster House – Audio Conference

– MPAC – Property Assessment Notices, news

– MTCS – Culture Talks

– Municipal World – October issue

– Ontario Good Roads Association – E-News

– Ontario trails Council – news

– Uniongas – 2016 rate application

CONFIRMATORY BY-LAW

Motion 15-10-09 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT By-Law No. 15-24 being a by-law to confirm certain proceedings of

Council be read a first and second time. Carried.

Motion 15-10-10 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 15-24 be read a third and final time and be passed and

enacted. Carried.

IN CAMERA (CLOSED) SESSION

Motion 15-10-11 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public

if the subject Matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board

employees;

(b) advice that is subject to solicitor-client privilege, including communications necessary

for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:30 p.m.

to discuss the following matter; Sharp Lake Park

By-Law Enforcement Matters Carried.

Motion 15-10-12 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:55 p.m. without a

report. Carried.

REGULAR MEETING MINUTES

October 5, 2015

_____________________________________________________________________________

Continued (4)

ADJOURNMENT

Motion 15-10-13 MOVED BY Ken Lafrenier and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

26694 Acklands Inc. 868.28

26695 AMCTO 548.05

26696 Bluewave Energy 82.86

26697 CIBC 278.40

26698 Claire Bigelow 232.73

26699 Country Springs 55.00

26700 Dis Tim Social Services Ad Bd 16,805.00

26701 ECOlogix 3,672.17

26702 Electronic North 113.07

26703 Fountain Tire 4,335.66

26704 Hydro One 35.59

26705 J.L. Richards & Associates 878.01

26706 Link Drilling lim ited 3,559.50

26707 Miller Minerals 486.89

26708 MPAC 6,892.91

26709 Munisoft 89.27

26710 Northern Hydraulic & Industrial 107.10

26711 OMERS 2,971.80

26712 Pioneer Diesel 405.16

26713 Receiver General – Payroll 6,185.41

26714 Receiver General – HST 5,660.34

26715 Staples 59.80

26716 Techknowledgy Office Pro 136.80

26717 TIME Limited 193.54

26718 T. J. Adshead Electrica 1,206.37

26719 WSIB 954.75

26720 Xerox Canada Ltd. 32.59

TOTAL $59,944.05

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CLERK-TREASURER MAYOR