October 26, 2015

Special Meeting Minutes
October 26, 2015
Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, October 26th, 2015, at 6:00 p.m.
1. Calling the Meeting to Order
The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.
2. Roll Call
Mayor Dan Cleroux
Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and
Lois Perry
Also Present:
Logan Belanger, CAO
Michelle Anderson, CCL Economic Development Officer
Members of the Public Present:
3. Adoption of the Agenda
Resolution No. 15-10-33
Moved By: Councillor Lois Perry
Seconded By: Councillor Cathy Marcella
Be it resolved that the agenda for the special meeting of October 26, 2015, be approved as printed.
4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof
5. By-laws
Council deferred this item until the next regular Council meeting.
Draft Motion:
Be it resolved that By-law No. 15-25 being a by-law to enter into an agreement with Melvin Fleming for the one-time, on-site collection of recyclable materials be hereby introduced and given first and second reading.
Draft Motion
Be it resolved that By-law No. 15-25 be given third and final reading, be signed by the Mayor and CAO and the corporate seal affixed thereto.
6. New Business
6.1.1. AMCTO – 78th Annual Conference – Sponsor & Exhibitor Opportunities
Special Meeting Minutes
October 26, 2015
6.2.Economic Development Priorities:
Michelle Anderson, CCL Economic Development Officer, discussed setting short and long-term economic development priorities for the Township. Michelle prepared a document for information on what should be considered for this exercise, as well as a spreadsheet outlining the types of funding programs available. The funding programs discussed were:
1. Celebrate Ontario
2. Ontario Trillium Foundation
3. Canada Cultural Fund
4. Building Communities through Arts and Heritage
5. FCC AgriSpirit Fund
6. TD Friends of the Environment Foundation
7. Fednor
9. Rural Economic Development Program
Council discussed projects within each of the various program guidelines, and created a list of potential projects for consideration in the short term:
 a Canada Day event at Bass Lake through Celebrate Ontario;
 Bass Lake park and Head Frame improvements through the Trillium Fund and the Canada 150 fund;
 a historical exhibit dedicated A.P. Coleman through the Building Communities Fund; and
 an outdoor rink/theatre and/or municipal complex improvements through the AgriSpirit Fund.
The long-term projects discussed were an industrial park, high speed internet, natural gas services, advancing business incubation within the Township, and crown land acquisition for residential waterfront development.
Other priorities discussed were accessibility upgrades to the municipal complex, software/ server upgrades and the digitizing municipal records.
6.3 Hydro One – request for underground service
Hydro One provided the Township with a map detailing a proposed line extension for an underground service. The extension would require trenching through a surface-treated road. Council agreed that the project could proceed; however, the owner would be responsible for restoring road to its original state. A letter will be prepared outlining the conditions for the home owner.
7. Correspondence
Resolution No. 15-10-34
Moved By: Councillor Ken Laffrenier
Seconded By: Councillor Lois Perry
Be it Resolved that correspondence items 7.1 to 7.5 be noted, filed and recorded in the minutes of this meeting.
Special Meeting Minutes
October 26, 2015
7.1. ClerkOn Update
7.2. Eco Update
7.3. Ontario Trail News – October 22, 2015
7.4. Quest2015 – Finalists Announced for the Community Energy Builder Awards
7.5. Recycling Product News
8. Adjournment
Resolution No. 15-10-35
Moved By: Councillor Cathy Marcella
Seconded By: Councillor Sue Cote
Be it resolved that this meeting do now adjourn at 7:40 p.m.