Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, October 24th, 2011 at 6:00 P.M.
There were present:
Acting Mayor: C. Marcella
Councillors: S. Cote
L. Perry
P. Tresidder
Works Department: B. Bigelow
Clerk-Treasurer: C. Bigelow
Fire Chief: D. Laitinen
By-Law Officer: K. Jones
Deputation: Jeff St. Cyr, St. Cyr Associates
There were also present: Anita Koza, Jim Patrick, Doug McLeod
ADOPTION OF THE AGENDA
Motion 11-10-22 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of October 24th, 2011 as presented: Carried.
DECLARATION OF CONFLICT OF INTEREST
Councillor Lois Perry declared a conflict with matters dealing with The Voice.
ADOPTION OF THE MINUTES
Motion 11-10-23 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – October 11, 2011 Carried.
STAFF REPORTS
Mr. Brian Bigelow, Works Department, presented his report.
Motion 11-10-24 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the report provided by Mr. Brian Bigelow, Works Department, as presented: Carried.
The Clerk-Treasurer presented a report on the “Making Places Matter” workshop held October 18, 19, 20, 2011 held in Sudbury.
Motion 11-10-25 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves the report provided by the Clerk-Treasurer, as presented: Carried.
Mr. Don Laitinen, Fire Chief presented his report verbally:
– The open house went very well.
– A door to door smoke alarm campaign will be held in November.
– A joint funding application will be submitted to the Provincial Government on behalf of the Fire Departments.
– Temiskaming Torch have checked all fire extinguishers in the municipal complex.
Mrs. Anita Koza was in attendance to present a report on the Cobalt Public Library. She submitted the minutes of the October 19th meeting, the Librarian’s Report and a financial report. Mrs. Koza advised all Provincial Funding has been received from the Township of Coleman – in addition she requested a donation for 2011. New computers will be purchased with these funds. Mrs. Koza advised the Cobalt Library offers numerous services to the public and fund raising events are held throughout the year to assist with expenses.
DELEGATIONS
Mr. Jeff St. Cyr, St. Cyr Associates was in attendance to update Council regarding negotiations with Dibrina Sure Financial Group Inc. This new firm will offer Human Resources Products in addition to other group benefits. This change will be processed early next year for the Township of Coleman.
BY-LAW
Motion 11-10-26 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT By-Law No. 11-33 being a by-law to authorize the execution of an agreement with the Ministry of Natural Resources be read a first and second time. Carried.
Motion 11-10-27 MOVED BY Lois Perry and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 11-33 be read a third and final time and be passed and enacted. Carried.
BUSINESS ARISING FROM THE MINUTES
The Clerk-Treasurer will contact Hydro One, Subdivision Division, with respect to extending hydro services to the new parcels located on Carriere Road.
Councillor Marcella presented a comparison of options and recommendations for the community hall furniture. Councillor Marcella will complete a final proposal for the next meeting.
NEW BUSINESS
1. Conference – Harnessing Biomass
2. Resolutions
Motion 11-10-28 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase two turkeys and one ham for the “Home Alone Christmas Dinner” for 2011. Carried.
Motion 11-10-29 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase a “Remembrance Day” ad in The Voice in the amount of $49.00. Carried.
Motion 11-10-30 MOVED BY Pat Tresidder and SECONDED BY Lois Perry :
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase a membership for 2012/2013 for the Federation of Canadian Municipalities in the amount of $171.27. Carried.
Motion 11-10-31 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay $113.00 for a User Fee to the City of Temiskaming Shores to Mrs. Trina Breault . Carried.
Motion 11-10-32 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman supports the Association of Municipalities of Ontario in its efforts to seek joint and several liability reform in Ontario and calls on the Provincial Government to pursue much needed changes to the Negligence Act. Carried.
3. Council reviewed the following correspondence received from
– Mr. Bill Riley regarding Health and Safety and Ministry of Labour
– The Ministry of Natural Resources regarding the 25011 Temagami Management Unit Slash Pile Burn.
– AVIVA regarding their “Insure” Positive Change Across Canada program. The Clerk-Treasurer to
forward this package to Council.
COMMITTEE REPORTS
Finance
Councillor Marcella presented the September financial report. Overpayment has been received from Miller Minerals and notice regarding final funding for the Coleman Water Distribution Project has been received from the Province.
Government Liaison
Councillor Marcella reported on a telephone conversation she had with Mr. Jeff Richardson, Public Works, Federal Government, regarding the Dam in Latchford.
Tourism and Recreation
Councillor Perry advised the playground equipment will be installed at Bass Lake Beach this week. The Bass Lake Committee will meet shortly to look at the buildings at the Park and discuss the 2012 budget.
CORRESPONDENCE
– Temagami-Cobalt Corridor – minutes
– AMO Communications – Watch File
– OMERS – member news
– OGRA – Heads Up Alert
– DTSSAB – minutes
– Green Building & Design – journal
– Canadian Red Cross – Northern Raffle
IN CAMERA (CLOSED) SESSION
Motion 11-10-33 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board employees;
(b) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
(c) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:30 p.m. to discuss the following matter: Property Standards and Zoning By-Law – Coleman Residents
Matters dealing with private residents Carried.
Motion 11-10-34 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:40 p.m. without a report. Carried.
Motion 11-10-35 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Council approves the report provided by Mr. Ken Jones, By-Law Officer, as presented: Carried.
ADJOURNMENT
Motion 11-10-36 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.
____________________________ __________________________
CLERK-TREASURER MAYOR
