October 22, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, October 22nd, 2012 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

Deputation: Don Beauchamp, Union gas

Present: Jim Patrick, Diane Johnston, Bruce Leis, Larry Lupa

ADOPTION OF THE AGENDA

Motion 12-10-29 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of October 22nd, 2012 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared a conflict with matters dealing with Prism Publishing.

ADOPTION OF THE MINUTES

Motion 12-10-30 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – October 9, 2012

Special Meeting – October 15, 2012 Carried.

ACCOUNTS

Motion 12-10-31 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the general accounts in the amount of $120,526.65 be passed and paid.

Carried.

DELEGATION

Mr. Don Beauchamp, CIM., P. Mgr, District Manager Northeast, Union Gas Limited, was in attendance to present the Township of Coleman with a cheque in the amount of $2,500.00 to assist with the purchase of a Lifeguard Chair for the Bass Lake Swim Program. Mr. Beauchamp also presented the Coleman Fire Department a cheque in the amount of $1,000.00 to assist with the purchase of uniforms. Mayor Cleroux and Chief Laitinen thanked Mr. Beauchamp for Union Gas Limited’s very generous donations. This money will go a long way in assisting both the Swim Program and the Fire Department with very necessary equipment and uniforms.

STAFF REPORTS

Road Report

Mr. Brian Bigelow provided a report presented by Mayor Cleroux.

– Council will consider blocking the back entrance to the municipal waste site.

– An ad will be placed in the newspaper for a snowplow operator.

– Airport Drive will be posted at 40 km/hr

– The roadway off Kerr Lake Road will remain blocked.

Motion 12-10-32 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the report provided by Mr. Brian Bigelow, Works Department, as presented: Carried.

Fire Department Report

Chief Laitinen provided the following

– October 11th – some Volunteers attended the Electrical Emergency for First Responders

– October 13th – the Open House was held from 10:00 to 2:00 p.m. – well attended

– October 13th – responded to a fire call at the Portage Bay dump – brush pile

– Council and the Fire Department will review the fire permit by-law with respect to slash piles and times of burning – a committee will be formed for this process. Councillors Cote and Tresidder will represent Council on the committee.

– October 25th – Coleman will host the Traffic Protection for Emergency Responders course.

Motion 12-10-33 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council approves the Fire Department Chief Don Laitinen as presented.

Carried.

The Clerk-Treasurer presented the following report.

– Mayor Cleroux will place the wreath on behalf of Council during the Remembrance Day ceremonies.

– The Christmas decoration contest will be held again this year – 1st prize – $200.00 + flag

2nd prize – $100.00

3rd prize – $50.00

– The Clerk-Treasurer presented a Kiwanis/Coleman agreement at the time of purchase.

Motion 12-10-34 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Administration report provided by the Clerk-Treasurer, as presented: Carried.

Mr. Bruce Leis questioned the process of invoicing for snow plowing private driveways. Council will review this process.

BY-LAWS

1. By-Law No. 12-27 being a by-law to amend the Zoning By-Law

The Clerk-Treasurer to re-circulate the Zoning By-Law Amendment.

BUSINESS ARISING FROM THE MIN UTES

1. By-law to regulate and control the use of pesticides or herbicides review.

This matter tabled to March 1st, 2013

2. Council reviewed the following correspondence:

Federation of Canadian Municipalities – Jubilee Year Medal Program.

NEW BUSINESS

1. Conferences – Municipal Investment Basics Seminars

2013 Energy Matters Summit

2nd Annual Northeast Treasurers’ Forum

Water Environment Association of Ontario – webinar

Motion 12-10-35 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to attend the 2nd Annual Northeast Treasurers’ Forum scheduled for November 9th, 2012 in Sudbury. Carried.

2. Resolutions – Prism Publishing – Christmas Bazaar & Showcase

Royal Canadian Legion – request for donation

Ecole Sainte-Marie – Request for donation

3. Nipissing Road – road condition

A discussion was held regarding the condition of Nipissing Road. Council is concerned with the dangerous situation existing on Nipissing Road. This matter is tabled to the next regular meeting.

CORRESPONDENCE

– HazMat Management – headline news

– AMO – Breaking News

Watch File

– Canadian Environmental Protection – newlettter

– Ontario Trails – update

– The Weekly Detour

– CUI Events – Transit-Supportive Guidelines

– JUS – OPP Commissioner – Understanding Ontario Provincial Police

– Canadian Red Cross – Raffle

– THU – 2011 Annual Report

– DTSSAB – minutes

– Ontario Association of Architects – Site Plan Approval

– Canada’s Gas Tax Fund – 2011 Annual Report

– Ontario’s Modernized Mining Act – new regulations

IN CAMERA (CLOSED) SESSION

Motion 12-10-36 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject Matter being considered is:

(a) a proposed or pending acquisition or disposition of land by the municipality or local board;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:20 p.m. to discuss the following matter; Bass Lake Parcels Carried.

Motion 12-10-37 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:05 p.m. without a report. Carried.

ADJOURNMENT

Motion 12-10-38 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT this meeting do now adjourn Carried.

GENERAL ACCOUNTS

24116 Canada Post 344.65

24117 Dianne Desormeaux 564.48

24118 Bluewave Energy 210.25

24119 CIBC 1,933.61

24120 Claire Bigelow 673.28

24122 Cote’s Pole Line Inc. 303.97

24123 Don Laitinen 49.50

24123 Miller Paving – Northern 106,235.82

24124 Municipal Property Assessment 6,734.04

24125 Northern Tel 468.94

24126 Prism Publishing 55.37

24127 Red Stallion 190.91

24128 Ricky’s Glass & Mirror 31.08

24129 Rona Canada 93.78

24130 Royal Canadian Legion 120.00

24131 Staples 53.45

24132 Temiskaming Office Pro 98.48

24133 Uniongas 174.25

24134 Dianne Desormeaux 620.76

24135 J.L. Richards & Associates Ltd. 959.09

24136 Ontera 15.31

24137 Red Stallion 33.78

24138 Royal Canadian Legion 45.00

24139 Temiskaming Speaker 358.66

34140 TSC Stores 158.19

TOTAL $120,526.65

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CLERK-TREASURER MAYOR