October 22, 2008

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, October 22nd, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Deputation: Wayne Alldis, Portage Bay Association

Nancy Foden, Victor’s Way

Cathy Marcella, Coleman Water Distribution System

Present: Dan Cleroux, Gary Bigelow, Doug McLeod, Stephanie Leis, Linda & Don Anderson, Allan Marcella, Gino chitaroni, Joe & Anna Tittonel, Larry Wiwchar

Motion 08-10-15 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – October 8, 2008 Carried.

Mr. Alldis was in attendance to bring the Portage Bay Cottagers Association’s concerns regarding the condition of Portage Bay Road. Corners, slants, swamps and narrowness of this road are a concern He requested that Portage Bay Road be continually upgraded in the form of resurfacing, ditching and straightening where required. Mr. Alldis requested a mini road budget early in the Spring so that priorities could be set and work completed throughout the year.

Mr. Anderson requested a response to his letter of August 27th, 2008 addressing their points and questions.

Mr. Gino Chitaroni also asked for a response to his correspondence of October 5th, 2008 requesting an update on the Road Upgrades and Cold Treatment for Roads in the Township of Coleman.

Council will request a report from Mr. Dufresne for Portage Bay Road. The Clerk-Treasurer will respond to both letters dealing with Portage Bay Road.

Mrs. Cathy Marcella was in attendance to ask for a report on the status of the Coleman Water Distribution System application for subsidy. The Clerk-Treasurer could not find the letter from the Ministry of the Environment advising Water Users could be removed from the Water System without completing and obtaining approval from the Ministry for the fragmentation of a municipal drinking water system. Councillor Tresidder will locate the letter and provide a copy to Mr. McMullan.

Motion 08-10-16 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT The Corporation of the Township of Coleman supports an application to Building Canada Fund for the project known as Coleman Water Distribution System replacement which is replacement of an antiquated and failing water distribution system in Coleman Township located in the area next to Cobalt and supplied by the Cobalt Water System.

AND FURTHER The Corporation of the Township of Coleman will continue to own and operate the Coleman Water Distribution system. Carried.

Mrs. Nancy Foden was in attendance to bring her concerns regarding Victor’s Way. Council assured Mrs. Foden that the Township of Coleman has not assumed Victor’s Way – it remains a private road. Mrs. Foden also provided the Ministry of Natural Resources’ estimate of the amount and cost estimate of material removed from the Township of Coleman parcel. Land Owners were not authorized to remove material from the Township parcel.

Continued (2)

Council reviewed the W.J.B. Greenwood Preliminary Management Statement. Copies will be distributed to Council so that they will have an opportunity to study the Statement. This matter will be discussed at the next regular meeting.

Council decided to forego OMERS coverage for Council Members.

A discussion was held regarding the Future Energy System fire. The Clerk-Treasurer to request an update from Chief Don Laitinen and the Ministry of the Environment.

A discussion was held regarding the removal of material from the Township of Coleman parcel for properties owners on Victor’s Way for the construction of their road and driveways. Council will visit the site on October 26th and report to Council at the next meeting. A “No Trespassing” sign has been placed on the Township of Coleman parcel.

A discussion was held regarding the parcels which have gone the Tax Arrears Process. Mr. George Kemp advised, during a telephone conversation today, to proceed with caution. He recommended an environmental assessment before considering vesting these parcels to the Township of Coleman.

The Clerk-Treasurer will arrange a meeting, possibly on November 4th, 2008, with the Ministry of the Environment and the Ministry of Northern Development and Mines before making this decision.

Council reviewed correspondence received from Miller Paving Northern regarding the double surface treatment work on West Cobalt Road. Due to the poor weather forecast of rain and snow and lower than normal temperatures, the project will be deferred until the spring of 2009 – at the same pricing quoted.

Council reviewed correspondence received from the Ministry of Finance regarding the Investing in Ontario Act.

Conferences – Salute to Small Business

Train-the-Trainer Workshop

2008 CRST Conference

Sustainable Financial Planning for Municipal Water

2008 Ontario West Municipal Conference

Motion 08-10-17 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Town of Fort Erie’s petition to the Honourable David Caplan, Minister of Health to legislatively enact the protective status of the Rural Hospital designation as previously defined in 1998 under The Rural and Northern Health Care Framework by the Conservative Government and apply the designation to the Douglas Memorial Hospital in the Town of Fort Erie and all other qualifying hospitals in Ontario. Carried.

Motion 08-10-18 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the efforts of Peter Kormos, MPP to introduce a Private Member’s Bill calling for the public election of all hospital boards in the Province of Ontario as part of the municipal elections commencing in 2010. Carried.

Motion 08-10-19 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the 2008 per capita municipal grant to the Community Living Temiskaming South in the amount of $174.00. Carried.

Motion 08-10-20 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT a portion of parcel 5866NND 3rdly, N Pt Lot 7, Concession 5, demonstrated on the attached 150′ X 150′ be declared surplus;

AND FURTHER THAT Mr. Kevin Cadieux will be responsible for all costs incurred for the transfer, survey, appraisal of this part of parcel 5866 NND Carried.

Continued (3)

Motion 08-10-21 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $250.00 to the Timiskaming Palliative Care Network. Carried.

Motion 08-10-22 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Work Foreman be authorized to purchase a truck from Mr. William Kramp in the amount of $25,000.00 to replace the F880. Carried.

Councillor Perry declared a conflict of interest with matters dealing with the Speaker.

Motion 08-10-23 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Speaker in the amount of $75.00 for Remembrance Day. Carried.

Motion 08-10-24 MOVED BY Pat Tresidder and SECONDED By Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to refund the Township of Armstrong in the amount of $77,175.76 for the Chief Building Official – collections in 2007. Carried.

AND FURTHER the Township of Armstrong will refund the Township of Coleman $32,627.44 for expenses incurred in 2008 for the Chief Building Official. Carried.

Motion 08-10-25 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Kemp Pirie McLeod be authorized to renew the Writ of Seizure and Sale in the District of Timiskaming against 1449817 Ontario Inc. – cost $236.45. Carried.

Mr. Josh Audette’s Job Connect application was denied.

A discussion was held regarding the Temiskaming Hospital Board. The Clerk-Treasurer to correspond with Mrs. Anne Wilson to enquire if she still wants to represent the Township of Coleman on the Board

Correspondence received from the Town of Cobalt regarding participation in the Tri-Town Transit was reviewed. The Clerk-Treasurer to investigate the cost and service that would be provided to Coleman Township if we were to participate in the Tri-Town Transit.

Mayor Belanger read a letter received from the Ministry of Transportation regarding the Town of Cobalt’s application for a Sign Permit – Billboard on University Headframe, Highway 11. The Township of Coleman will be refunded an amount of $444.00 for two sign permits issued in 2006.

A discussion was held regarding the winter sand being hauled to the Township of Coleman. Council was not aware of any arrangements made with Miller Paving for the provision of this material. Mayor Belanger will call the Town of Cobalt office to enquire what arrangements have been made regarding the Sharp Lake Park parcel and to advise them that the Township of Coleman is anxious to finalize the agreement with respect to this parcel.

Council reviewed the following correspondence

– Association of Municipalities of Ontario – Proposed Amendments to Facilitate Brownfield Redevelopment

– David Brydges – request that the Township of Coleman show the Spring Pulse Poetry Festival

This email will be forwarded to the Township Webmaster.

– Ministry of Finance – Ontario Municipal Partnership Fund update.

– Mr. Joe Dube – request for land to relocate his metal fabrication shop Coleman Township. The Clerk-Treasurer to ask Mr. Dube how much land he needs for this project as well as invite him to come to the Township to see what we have available.

Continued (4)

The Clerk-Treasurer distributed reports on workshop attended:

1. PSAB and Financial Statement with Mr. Ross Latter, Municipal Auditor

2. AMO/LAS Town Hall Sessions held on October 16th, 2008

Correspondence

– Timiskaming Board of Health – minutes & Board Report

– Local Authority Services – Energy Management Tool

– Ministry of Community Safety and Correctional Services – Organization & Staffing

– Chamber – Radio Auction Time

– NEOnet – Wired News

– LAS Communication – Municipal Energy Management Benchmarking Project

– EMO – National Survey on Emergency Preparedness

– AMO – Review of Blue Box Program and Waste Diversion Act

– Ombudsamn – The Watchdog Newsletter

– Earlton-Timiskaming Regional Airport Municipal Services Board – minutes

– Ministry of the Environment – Waste Reduction Week in Canada

– Ontario Power Generation – Mid-Year Report on 2008 performance

– Active Healthy Kids Canada – Canada’s Report Card on Physical Activity for Children & Youth

– North East Local Health Integration Network – Fall Newsletter

Motion 08-10-26 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 08-10-2 MOVED BY Lois Perry and SECONDED BY Ron Beeson :

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR