October 20, 2014

Minutes – Draft Only REGULAR MEETING MINUTES October 20, 2014 _____________________________________________________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, October 20th, 2014 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Neil

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

By-Law Officer: K. Jones

Deputation: Ms. Anita Koza and Mr. Jeff St. Cyr

Present: Mr. James Birtch

ADOPTION OF THE AGENDA

Motion 14-10-20 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of October 20th, 2014 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry had a conflict with matters dealing with Prism news

ADOPTION OF THE MINUTES

Motion 14-10-21 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – October 6, 2014 Carried.

ACCOUNTS

Motion 14-10-22 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT THE General Accounts in the amount of $8,764.39 be passed and paid. Carried.

Motion 14-10-23 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT THE Payroll in the amount of $21,347.05 for the month of October 2014 be passed and paid. . Carried.

DELEGATION

Ms. Anita Koza was in attendance to update Council regarding the Cobalt Library.

– Ms. Koza thanked Council for their generous annual allocation to the Cobalt Library.

– The provincial funding has just been deposited to the Coleman account and will be forwarded to the Cobalt Library.

– Mrs. Peggy Leaper is retiring and will be replaced by Ms. Mary Belanger.

– Coleman Residents are still frequent visitors to the Cobalt Library.

– Two individuals broke into the Cobalt Library and stole a computer which will be replaced.

– A Christmas Bake and Craft Sale will be held December 10th, 2014.

Mayor Cleroux thanked Ms. Koza for her excellent report. Minutes – Draft Only Continued (2) REGULAR MEETING MINUTES October 20, 2014 _____________________________________________________________________________

Continued (2)

Mr. Jeff St. Cyr, Debrina Insurance, was in attendance to clarify “Critical Illness Insurance” for Council.

– Critical Illness Insurance is a one time lump sum pay out which can be used to cover medical bills during a critical illness.

– Once a person is diagnosed or suffers from one of the illnesses listed, a pay out in the amount of $30,000.00 will be paid one month after being diagnosed. A person is covered up to 70 years of age.

– This coverage does not include a pre existing condition.

– This pay out does not affect a person’s income – treated like a life insurance – no tax.

Council will review this proposal.

Mr. Larry Wiwchar was unable to attend the meeting, but requested that some signage be installed at Loon Lake. This request will be considered with the 2015 budget.

STAFF REPORTS

Works Department

– Mr. Scott Dufresne has agreed to plow during Winter months on an “on call” basis. Mr. Dufresne will operate the small truck to clean yards regularly.

– Signage – the following signs will be ordered “Road not maintained, Use at Own Risk”

“Road Seasonally Maintained – June 1st to October 31st”, “Visitor’s Parking” and “Staff Parking”.

– Letters will be forwarded to some Residents who have requested Private Plowing to advise them that it will not be possible to provide this service due to various problems in their yards.

– Trailer located on Moose Lake Road. Mr. Jones will check this out.

– Mr. Bigelow discussed Ferguson Road with Mr. Britt Herd. This road is problematic due to the swamp and TransCanada pipeline crossing the road. Miller Paving will address this problem in the Spring. In the meantime, Mr. Bigelow will fill in the holes.

– Nipissing Road requires a second coat – this work will be done in the Spring.

– Mr. Bigelow will discuss the replacement of Cross Lake Culvert with Mr. Herd

– Councillor Marcella is finalizing the 2015 road plan with Mr. Herd.

Motion 14-10-24 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Administration

– The Clerk-Treasurer advised that Mr. Gino Chitaroni intends to start burning at Portage Bay November 1, 2014. Mr. Chitaroni will be directed to Chief Don Laitinen and advised that he will be responsible for costs should it be necessary to call the Fire Department.

– Garbage Day will remain Tuesday, November 11th, 2014. The Works Department will take Monday off.

– The December 29th meeting and the Closure of the office between Christmas and New Years will be deferred to the next Council.

– Mr. Rod Prior will be burning his old building in December 2014. This matter will be referred to Chief Don Laitinen.

– Burning Permits will be reviewed at the next meeting.

Motion 14-10-25 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BY-LAWS Minutes – Draft Only REGULAR MEETING MINUTES October 20, 2014 _____________________________________________________________________________

1. By-Law No. 14-29 being a by-law to amend By-Law 14-20 to regulate the removal of topsoil, the placing or dumping of fill and the alteration of grades of land.

Continued (3)

BY-LAWS continued

Motion 14-10-26 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 14-29 being a by-law to amend by-law 14-20 being a by-law to regulate the removal of topsoil, the placing or dumping of fill and the alteration of grades of land be read a first and second. Carried.

Motion 14-10-27 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 14-29 be read a third and final time and be passed and enacted. Carried.

2. By-Law No. 14-30 being a by-law to rescind By-Law No. 14-23

Motion 14-10-28 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 14-30 being a by-law to rescind by-law 14-23 being a by-law to authorize the Sale of Land to Richard Green and Henrietta Green be read a first and second time.

Carried.

Motion 14-10-29 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 14-29 be read a third and final time and be passed and enacted. Carried.

NEW BUSINESS

Conferences –

Northeast Treasurers’ Forum

Hospice Palliative Care – Mayor will attend the Celebration of Life to be held November 27th, 2014.

Motions –

Council reviewed correspondence from The Township of Greater Madawaska regarding Bill 83

Prism News – Remembrance Day

Motion 14-10-30 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad for Remembrance Day in Prism News in the amount of $49.00.

Mayor Dan Cleroux was acclaimed for the office of Mayor from 2015 to 2018.

Council reviewed the OMAFRA – ACIF Formula Component allocation notice in the amount of $25,000.00.

Canadian Diabetes Association

Mayor Cleroux proclaimed November 2014 as Diabetes Awareness Month and November 14, 20104 as World Diabetes Day in the Township of Coleman.

Crosswise Lake Access

Council reviewed correspondence from Mr. Gino Chitaroni regarding his request to upgrade the road that leads to the Old Deer Horn Mine. Mayor Cleroux and the Clerk-Treasurer will discuss this request with the Municipal Lawyer.

Ministry of Natural Resources – Slash Pile Burn Minutes – Draft Only REGULAR MEETING MINUTES October 20, 2014 _____________________________________________________________________________

The Clerk-Treasurer to request clarification regarding Gillies Limit from the Ministry of Natural Resources.

Continued (4)

COMMITTEE REPORTS AND APPROVAL OF MINUTES

Finance

The Clerk-Treasurer presented the September 2014 Financial Report.

Tourism & Rec

Councillor Lois Perry advised a meeting had not been held for Bass Lake Park due to holidays and illness in Ms. Perry’s family.

Mr. Jim Birtch expressed his concern with the building permit process and requested that he be treated fairly by Council and the Building Inspector.

CORRESPONDENCE

– AMCTO – Legislative Express, Municipal Minute

– AMO – Watch File, Online Course, Policy Update

– Canadian Emergency Management – 14th Annual

– Canadian Urban Institute – Measuring the Healthy of Canada’s Infrastructure, Brownfields

– Cleantech Canada – update

– Democracy Watch – update

– HazMat Management – Environmental Compliance

– Recycling Product – news

– Solar Vision Intelligent Solar Lighting Systems

– The Checker – news

– The Weekly Detour – news

– TransCanada Pipeline – information

– Waste Diversion Ontario – Listen & Learn, OTR Review

– City-Region Studies Centre – magazine

– The Undergrounder – Fall 2014

– Carswell

– Northern Ontario Business

– The Working Forest

– CUI Magazine

IN CAMERA (CLOSED) SESSION

Motion 14-10-31 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the

public if the subject Matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board

employees;

(b) a proposed or pending acquisition or disposition of land by the municipality or local board;

(c) advice that is subject to solicitor-client privilege, including communications necessary

for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 6:45 p.m.

to discuss the following matter; Chitaroni Subdivision

Chitaroni Construction

Hunt/Adshead Severance

Offer of Purchase Carried.

Motion 14-10-32 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:35 p.m. without a Minutes – Draft Only REGULAR MEETING MINUTES October 20, 2014 _____________________________________________________________________________

report. Carried.

Continued (5)

Motion 14-10-33 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the By-Law Enforcement Report Submitted by Mr. Ken Jones, as presented: Carried.

ADJOURNMENT

Motion 14-10-34 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

25914 Lions Club of Cobalt & Coleman 375.00

25915 Kenneth Jones 50.00

25916 Benson 41.98

25917 Devost’s Valumart 73.74

25918 Home Improvement 33.88

25919 Hydro One 83.84

25920 International Programs Group 632.50

25921 Joanne Kelly 113.00

25922 Kemp Pirie 2,995.92

25923 Lakeview Signs 47.46

25924 North Cobalt Flea Market 405.44

25925 Northern Tel 461.78

25926 Ontera 12.88

25927 Staples 95.18

25928 Strongco Equipment 655.73

25929 Techknowledgy Office Pro 612.70

25930 Temiskaming Speaker 364.75

25931 Uniongas 463.44

25932 Wayne’s Garage 1,213.60

25933 Xerox Canada Ltd. 31.59

TOTAL $8,764.39

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR