October 14, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, October 14th, 2009 at 5:30 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Economic Development

Financial Officer: L. Gannon

Deputation: Rodney MacGibbon, WESA – Coleman Water Distribution System

George Lefebvre and Jeff Barton – Elk Lake Community Forest

Ross Latter, Municipal Auditor

Present: Doug McLeod, Gary Bigelow and Dan Cleroux

Mr. Rodney MacGibbon, was in attendance to update Council regarding the Drinking Water Quality Management System documentation necessary for the licensing of the Coleman Water Distribution System under the new Municipal Drinking Water Licensing program. Council will review Mr. MacGibbon’s package and make a decision at the next regular meeting.

Mr. George Lefebvre and Mr. Jeff Barton were in attendance to present and summarize the Investigation into Opportunities for Development of Bay Lake’s final report. Council will review the document and meet with Mr. Lefebvre and Mr. Barton on October 20th, 2009 at 6:00 to discuss the next steps to be taken in this process.

Mr. Ross Latter was in attendance to present his Independence letter and Engagement letter which was signed by Council. He explained the audit process and capital assets which will be included in the Auditor’s report to the Province this year.

Councillor Chitaroni declared a conflict of interest with matters dealing with Blackstone Development Inc.

Motion 09-10-01 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – September 30, 2009

Special Meeting – none Carried.

Motion 09-10-02 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the General Accounts in the amount of $223,890.90 and Payroll in the amount of $19,884.34 be passed and paid. Carried.

Motion 09-10-03 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 09-31 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 09-10-04 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 09-31 be read a third and final time and be passed and enacted. Carried.

Continued (2)

Works Department

Works Foreman Dufresne advised the Water Project signs have been erected as instructed at the entrance of Coleman Road.

– Repair work is ongoing on the Kenworth Plow.

– The Winter Sand haul will be finished at the end of this week.

Mr. Dufresne is concerned with the condition of Coleman Road which is deteriorating due to the heavy traffic going the Ontario Power Generation site at Hound Chutes. The Clerk-Treasurer to arrange a meeting with Mr. Dan Morin and Mr. Dufresne.

– The Works Department will proceed with ditching of roads where necessary.

The Clerk-Treasurer presented a financial report for the Bass Lake Park. A Work Permit Application will be submitted for the cleaning up of Bass Lake Beach. A Committee meeting will be held in the coming week.

Economic Development Committee

– Mr. Cleroux advised he would have a written report for the next meeting.

– The “Abattoir” Project has been revived.

– He suggested that the Dump Road name be changed to Ferguson Road. Council will consider his request.

– Mr. Cleroux suggested the minutes should be stamped with “Draft Only” prior to being approved by Council. The Clerk-Treasurer will order a stamp.

Council reviewed correspondence received from Mr. Don Farintosh, Ministry of Natural Resources who stated that there are two small harvest blocks Coleman 35 and Coleman 37 located in the south-west corner of the Township of Coleman that have been identified for harvest in the 2009-2014 term of the 2009 Forest Management Plan for the Temagami MU.

Correspondence received from Mr. Doug Reycraft regarding the “Smart Moratorium” on School Closures was reviewed. Mayor Belanger will discuss this matter with the Town of Cobalt.

Council reviewed correspondence received from Trow Geomatics Inc. regarding Mr. Bumstead proposed severance. The Clerk-Treasurer will contact the Ministry of the Environment to enquire about the Gillies Lake Capacity study for future development.

Mayor Belanger and the Clerk-Treasurer reported on the Ontario Municipal Partnership Fund Potential Loss. Should the Province decide to proceed with withholding the stabilization component of the OMPF, the Township of Coleman’s funding would be decreased by $16,800.00. Mayor Belanger will discuss this matter with the Hon. David Ramsay.

Mr. Norman Doiron forwarded an email to the Township of Coleman asking that the minutes include the following: “I am not plugging the ditch, I am reinstating the swamp. I will notify the other owners of this”.

Mayor Belanger and the Clerk-Treasurer reported on progress being made regarding Blackstone Development Inc.’s correspondence dated September 20, 2009 with respect to the Coleman Water Distribution System replacement.

The Clerk-Treasurer provided Council with Ontario Regulation 153/04 which deals with Brownfields.

Council was provided with copies of correspondence received from Mr. Charles Windsor, Municipal Planner, regarding the Town of Cobalt, the Chitaroni and Hakola properties and the Highway commercial Land Official Plan and Zoning By-Law Amendments. Council will discuss these matters at the next meeting.

Continued (3)

Council reviewed correspondence received from NEOnet regarding broadband service gaps. The Clerk-Treasurer to advise that approximately 75% of the Township of Coleman is still not able to receive high speed internet.

Conferences –

– OFSWA training schedule

Industrial Air and GHG emissions

– Integrated Risk Management

A discussion was held regarding contracting out Snow Plowing in the Township of Coleman. Council agreed that the Works Department will continue to provide this service.

The Clerk-Treasurer to provide VCS for Veterinarians with a letter giving Union Gas permission to install their gas line along Dump Road.

Council denied Peter Kiewitsons’ request to bring 700 cubic meters of wood debris to the municipal waste site from Ontario Power Generation’s site at Matabitchewan site.

Council reviewed the following correspondence:

Hydro One Joint Use Alert regarding the joint use and identification of wood poles.

– Communities in Bloom regarding winterlights celebrations.

Ontario Federation of Labour’s request to endorse November 6, 2009 as a day of recognition for the community social service workers in our community.

– Council agreed to give two large turkeys and one large ham to the Annual Christmas Dinner again this year.

Works Foreman advised the dump gate has been yanked out of its support a second time in the last month. Mr. Dufresne will look into installing a camera at the location in order to record any further occurrences at this site.

Councillor Perry wanted it noted that the waste site is cleaner now than it has ever been in the past.

The Municipal Waste Site will be opened the following hours during the winter months – December, January, February and March:

Tuesday 9:00 a.m. to 4:00 p.m.

Saturday 9:00 a.m. to 4:00 p.m.

Councillor Chitaroni wanted Ms Gannon to look for funding for the “cold tarring” of all municipal roads in the Township of Coleman.

Correspondence:

– The Latchford and Area Moose Call

– Councillor Perry – Wilful Compliance

– Temiskaming Shores – IPM Booth Pictures

– Ontario Ombudsman – Rebuilding Public Trust in government

– Ontario Ombudsman – Restrict Cancer drug Avastin

– Municipal Dataworks Workshop

– VandeWal Holmes & Commercial Group – cold-Formed Steel

– Recycling Product News – newsletter

– Emergency Management & Training Inc. – Long Term Care and Crisis Communication Seminars

– AMO – GTF & PTF Annual expenditure report

– AMO – Significant benefits from federal funds

– AMO – Municipal Waste Association

– AMO – Southern Ontario Municipalities invited to submit funding requests

– OGRA – Alert

Continued (4)

Correspondence:

– FCM – GMF funding

– Graham Zeisner – Preparing Your Roads for Winter

– Veteran Appreciation Days – Toolkit and Planning guide

– HazMat Management Magazine – Brownfields 2009 in New Orleans

– Energy – newsflash

– Cobalt, Coleman, Latchford and Area Food Bank – thank you

– OMERS – Member News

– Altus Group Cost Planning Newsletter – Issue 2

– Chamber – The Art of Wine and cheese Tasting

– Chamber – Small Business Luncheon

– Chamber – Aunt B’s grand opening

– Chamber – Radio Auction

– Blackstone Memo – marketing

– The Working Forest

– BEHLEN Industries LP – info

– Energy News Flash

– Stewardship Ontario “in-the-loop” for municipalities

– FCM – Members’ Advisory

– OPG – Northeast Plant Group newsletter

– OPG – performance report

– AMO – annual expenditure report 2008

– Cobalt SMC Digger Team – thank you.

Motion 09-10-05 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 09-10-06 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT this meeting do now adjourn. Carried