Regular Meeting Minutes November 30, 2015
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Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, November 30th, 2015, at 6:00 p.m.
1. Calling the Meeting to Order
The meeting was called to order by Mayor Dan Cleroux at 6:01 p.m.
2. Roll Call
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Present: |
Mayor Dan Cleroux Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry |
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Also Present: |
Claire Bigelow, Clerk-Treasurer Logan Belanger, CAO Michelle Anderson, CCL Economic Development Officer |
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Regrets: |
Brian Bigelow, Public Works Foreman Don Laitinen, Fire Chief Ken Jones, By-Law Officer |
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Members of the Public Present: |
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3. Adoption of the Agenda
Resolution No. 15-11-29
Moved By: Councillor Lois Perry
Seconded By: Councillor Susan Cote
Be it resolved that the agenda for the regular meeting of November 30, 2015, be approved as presented.
Carried.
4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof
Councillor Lois Perry declared a conflict of interest regarding item 11.2.4 – Temiskaming Speaker – Advertisement in Seasons Greeting special edition.
5. Adoption of the Minutes
Resolution No. 15-11-30
Moved By: Councillor Cathy Marcella
Seconded By: Councillor Lois Perry
Be it resolved that the minutes of the following Council Meetings be adopted as distributed:
1) Regular Meeting – November 16, 2015
Carried.
6. Accounts
Resolution No. 15-11-31
Moved By: Councillor Lois Perry
Seconded By: Councillor Cathy Marcella
Be it resolved that the payroll in the amount of $28,562.43 for the month of November 2015 be passed and paid.
Carried. Regular Meeting Minutes November 30, 2015
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Resolution No. 15-11-32
Moved By: Councillor Cathy Marcella
Seconded By: Councillor Susan Cote
Be it resolved that the general accounts in the amount of $30,687.10 be passed and paid.
Carried.
7. Staff Reports
Resolution No. 15-11-33
Moved By: Councillor Ken Laffrenier
Seconded By: Councillor Cathy Marcella
Be it resolved that the Staff Reports be noted and listed in the minutes of this meeting.
Carried.
1. Public Works
Mayor Cleroux updated that the department is prepared for winter road maintenance.
2. Administration
Council discussed office hours and the meeting schedule throughout the Christmas holiday. Council agreed that the municipal office will be closed at 12:00 noon on December 24, 2015 and will reopen on January 4, 2016, as well as that the December 28, 2015, regular council meeting will be cancelled. Staff will notify the public. Mayor Cleroux and Logan Belanger, CAO attended the Agnico Eagle Open House, and the CAO attended a meeting hosted by St. Cyr & Associates on the Ontario Registered Pension Plan (ORPP). Logan Belanger updated that the Recycling Services RFP has been posted, and that the budget process has been initiated. Councillor Cathy Marcella requested the first draft be presented to Council at the January 11, 2016 council meeting. Claire Bigelow, Clerk-Treasurer, received a request to sell books at the municipal office; Council requested additional information on the books.
8. Delegations
8.1. Proposed Community Development Fund Information Session, Silver Centre Wind Project – Mr. Ian MacRae, President, wpd Canada, and Brit Griffin, Research Technician, TFN, were in attendance to provide a presentation to Council. The PowerPoint presentation material included an overview on project; about wpd and TFN; the project history; information on why the area was selected; the timeline if the project is accepted; the REA process; as well as a discussion on local opportunities and public issues/ concerns.
8.2. NEOnet Update – Paul Ouimette, Director of Operations and Laura Imhoff, Project Coordinator, distributed an information package to Council and discussed current projects, including infrastructure enhancement, such as GIS and broadband internet; education and outreach; application and adoption, such as the pic program, as well as an internet service help function. Laura Imhoff discussed the importance of the annual membership and how the fees are used.
8.3. Michelle Anderson, CCL Economic Development Officer – The update was rescheduled to the next regular council meeting.
Regular Meeting Minutes November 30, 2015
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9. By-laws
Resolution No. 15-11-34
Moved By: Councillor Ken Laffrenier
Seconded By: Councillor Cathy Marcella
Be it resolved that By-law No. 15-27 being a by-law to authorize an extension of the contract documents between Belinda Bearisto carrying on business as Eco-Logix, and the Corporation of the Township of Coleman for the provision of recycling collection and processing, marketing and disposing services, be hereby introduced and given first and second reading.
Carried.
Resolution No. 15-11-35
Moved By: Councillor Susan Cote
Seconded By: Councillor Lois Perry
Be it resolved that By-law No. 15-27 be given third and final reading, be signed by the Mayor and CAO and the corporate seal affixed thereto.
Carried.
10. Unfinished Business
N/A
11. New Business
11.1. Conferences:
11.1.1. Canadian Urban Institute – Vision Zero, the road to safer vision
Annual Meeting & Urban Leadership Awards
11.1.2. Institute of Public Administration of Canada – Rebooting Leadership: (Inter) Facing the Future
11.1.3. People First Resource Development – Grant Writing Courses
11.1.4. Public Services Health & Safety Association – Register for PSHSA December & January Courses
11.2 Motions:
11.2.1 Cobalt Coleman Catholic Cemetery Board – Request for Funding – Tabled
11.2.2 Municipality of Neebing – Consultation on the Police Services Act – Defeated
11.2.3 FCM Membership 2016-2017 – Defeated
11.2.4 Temiskaming Speaker – Advertisement in Seasons Greeting special edition – Defeated
11.2.5 The Voice – Christmas Greeting Advertisement – Defeated
11.2.6 AMO & UQM to Collaborate on Climate Change – Tabled
11.2.7 Approval of Severance Application (Hakola)
Resolution No. 15-11-36
Moved By: Councillor Ken Laffrenier
Seconded By: Councillor Lois Perry
Be it resolved that the Council for the Township of Coleman approve severance application no. B5/15 (Hakola), with the attached conditions.
Carried.
11.2.8 Temiskaming Transit – Request for annual contribution – Tabled
Regular Meeting Minutes November 30, 2015
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11.2.9 Payment of Accounts
Resolution No. 15-11-37
Moved By: Councillor Cathy Marcella
Seconded By: Councillor Susan Cote
Be it resolved that the CAO be authorized to pay all accounts presented to the Township up to and including December 31, 2015.
Carried.
11.2.10 Payment of Honorarium for Property Standards Committee
Resolution No. 15-11-40
Moved By: Councillor Susan Cote
Seconded By: Councillor Cathy Marcella
Be it resolved that the CAO be authorized to pay the honorarium to the Property Standards Committee for the year 2015.
Carried.
11.2.11 Appointment of Weed Inspector
Resolution No. 15-11-38
Moved By: Councillor Lois Perry
Seconded By: Councillor Cathy Marcella
Be it resolved that the Council for the Township of Coleman appoints Mr. Brian Bigelow as Weed Inspector for the year 2016.
Carried.
11.2.12 Instructions to Township of Coleman’s Auditor
Resolution No. 15-11-39
Moved By: Councillor Ken Laffrenier
Seconded By: Councillor Cathy Marcella
Be it resolved that the Township of Coleman’s Auditors be instructed to transfer surplus, if any, for 2015 to working capital reserve account, any deficit be withdrawn from working capital reserve account.
Carried.
11.2.13 Appointment of Municipal Solicitor
Resolution No. 15-11-42
Moved By: Councillor Cathy Marcella
Seconded By: Councillor Ken Laffrenier
Whereas Section 8 of the Municipal Act, 2001 states a Municipality has the capacity,
rights, powers and privileges of a natural person for the purpose of exercising its authority
under this or any other Act;
Be it resolved that the Council for the Township of Coleman appoints the firm Kemp Pirie
Crombeen as municipal solicitor for the Corporation of the Township of Coleman.
Carried.
11.2.14 Appointment of Fire Wardens
Resolution No. 15-11-41
Moved By: Councillor Ken Laffrenier
Seconded By: Councillor Lois Perry
Be it resolved that the Council for the Township of Coleman appoints the following Fire Wardens for the Township of Coleman for the year 2016:
1. Brian Bigelow and Peter Monk
2. Logan Belanger, Brian Bigelow, Claire Bigelow, Dianne Desormeaux, Don Laitinen, and Christine Gagnon to issue burning permits.
Carried. Regular Meeting Minutes November 30, 2015
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11.3 Citizens Coalitions Against Privatization (CCAP) – Hydro One Not for Sale! – Council received for information.
11.4 Earlton-Timiskaming Regional Airport (ETRA) Update – Councillor Ken Laffrenier provided an update on the ETRA, as well as discussed the draft Strategic Business Plan for the Earlton-Timiskaming Regional Airport.
11.5 Town of Cobalt Notice of Public Meeting: Zoning By-law Amendment Application – Council received for information.
11.6 Ministry of Finance – 2015 Fall Economic Statement re: Power Dam Special Payment Program – Council received for information.
11.7 Fire Hydrant Training – Mayor Dan Cleroux communicated that we will be scheduling a Fire Hydrant training session in the spring, and will extend an invitation to neighbouring municipalities.
11.8 Ministry of Tourism, Culture and Sport: 2016-2017 Ontario Sport & Recreation – Council inquired if the program could be used for the public washroom facility at Bass Lake Park. Staff will discuss with the CCL Economic Development Officer.
11.9 Ministry of Natural Resources – 2015 Temagami Management Unit Slash Pile Burn – Council received for information.
12. Committee Reports
12.1. Public Works, Dan Cleroux: No report
12.2. Finance, Cathy Marcella: No report
12.3. Government Liaison, Dan Cleroux: No report
12.4. Tourism & Recreation, Lois Perry: No report
13. Correspondence
13.1 AMCTO –Mastering Municipal Management
13.2 AMO Communications: 2016 OMPF Allocations Announced
Watch File – November 26, 2015
13.3 Conway Davis Gryski Barristers Re: Union Gas – Statement of Reponses of the Respondent, MPAC
13.4 Economic Developers Council of Ontario – Membership Information
13.5 Farm & Food Care Ontario – Faces of Farming Calendar
13.6 Identification Solutions Inc.
13.7 Lancaster House – Third Complimentary Issue
Flash Sale Toronto Bargaining in the Broader Public Sector/ Labour Arbitration & Policy Conferences 2015
Disability & Accommodation eAlerts
13.8 Law Book News International
13.9 Law Book News
13.10 Legislative Assembly, Ernie Hadenman, MPP – Local Governments Week
13.11 MERC Magazine
13.12 Ministry of Citizenship, Immigration and International Trade – Ontario Volunteer Recognitions Programs for 2016
13.13 Ministry of Finance – Municipal Flexibility and recent proposed legislative amendments relating to property tax and request for reconsideration process
13.14 Ministry of Finance – 2016 Ontario Municipal Partnership Fund (OMPF) allocations
Regular Meeting Minutes November 30, 2015
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13.15 MIS Municipal Insurance Services Ltd. – Cyber Liability
13.16 Moose Call – November 2015 edition
13.17 Ontario Good Roads Association: Report of the OGRA Nominating Committee
Are you Prepared for Winter?
OGRA E-News – November 25, 2015
13.18 Share the Road Cycling Coalition – Call for Proposals & Registration Open
13.19 TMBA Meeting Minutes – November 12, 2015
13.20 Thompson Reuters – The Construction eReference Library Collection
The Municipal eReference Library Collection
13.21 TransCanada – Energy East Pipeline Information Package
Resolution No. 15-11-43
Moved By: Councillor Cathy Marcella
Seconded By: Councillor Susan Cote
Be it resolved that correspondence items 13.1 to 13.21 be noted, filed and recorded in the minutes of this meeting.
Carried.
14. Confirmatory By-law
N/A
15. Notice of motion
N/A
16. In camera (closed) session
Resolution No. 15-11-44
Moved By: Councillor Lois Perry
Seconded By: Councillor Ken Laffrenier
Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(b) personal matters about an identifiable individual, including municipal or local board employees;
(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
Be it resolved that Council agrees to convene in closed session at 9:35 p.m. to discuss the following matters:
1. Sharpe Lake Park
2. Severance Application – Hunt
Carried.
Resolution No. 15-11-45
Moved By: Councillor Susan Cote
Seconded By: Councillor Cathy Marcella
Be it resolved that Council agrees to reconvene in open session at 9:55 p.m. with report.
Carried.
Council provided direction to staff to proceed with the recommendation regarding the severance application, and to consult the CBO on Sharp Lake Park. Regular Meeting Minutes November 30, 2015
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17. Adjournment
Resolution No. 15-11-46
Moved By: Councillor Cathy Marcella
Seconded By: Councillor Sue Cote
Be it resolved that this meeting do now adjourn at 9:55 p.m.
Carried.
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General Accounts CAO |
Mayor |
