November 25, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, November 25th, 2009 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Economic Development

Financial Officer: L. Belanger

Planning Group: Dan Cleroux

Deputation: Ron Ackert – Private Plowing

Larry McCormak, Ministry of the Environment

Present: Doug McLeod, Cathy Marcella, Aaron Koza

Mr. Ackert was in attendance to request that Council reconsider his request regarding the private plowing fee as he has been informed that his driveway is in fact a municipal road. Council agreed to revisit his request.

Mr. Larry McCormak was in attendance to address Council’s concerns regarding the water quality of Gillies Lake. Mr. McCormak advised seasonal residents have been grandfathered in – therefore certificates of approval were not required. Septic Systems do not treat phosphorous and the impact is the same as with leaching pits and grey water. Gillies Lake is the only lake, in this area, regulated for capacity as it is considered a small lake with limited flow. The water quality has improved somewhat and Mr. McCormak advised he would look into checking the water more frequently.

Mr. McCormak updated Council with respect to the two mining properties being ordered to clean up their sites.

Mr. McCormak reviewed Mr. Bumstead’s severance request.

Councillor Tresidder declared a conflict of interest regarding the Bass Lake matter.

Motion 09-11-16 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – November 10, 2009

Special Meeting – November 18, 2009 Carried.

Works Department

the grader needs replacement of front wheel seals

– Mr. Dufresne has been locating water lines with Golders Associates.

– Councillor Beeson will review the Coleman Water Distribution plans and discuss line location with Mr. McMullan, AECOM,

Mr. Cleroux requested that he be notified prior to closing roads when work begins on the Coleman Water Distribution System as he would reschedule the trucks delivering supplies and material to SMC (Canada) Limited.

Copies of the Ministry of Northern Development, Mines and Forestry correspondence regarding the replacement of the Coleman Township’s Water Distribution System were distributed to Council for their information.

Mayor Belanger expects the LaRose Bridge Report in the near future.

Mr. Charles Windsor, Planner, advised he has been discussing the Sharp Lake Project with Mr. Palmateer and progress is being made with the Official Plan, Zoning and Site Control By-Laws.

Mayor Belanger read correspondence received from the Ministry of Natural Resources regarding the Acquisition of Crown Land on Bay Lake. A copy to be forwarded to Elk Lake Community Forest.

Ontario Tire Stewardship Program packages were distributed to Council for their information.

Council reviewed correspondence received from the Association of Municipalities of Ontario regarding the extension of the Gas Tax from 2010 to 2014.

Mayor Belanger read correspondence received from the Town of Latchford regarding the Latchford Control Dam.

Motion 09-11-17 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT Clover Valley Contracting be hired to construct a wheelchair ramp for the Community Hall- tender $4,809.00. Carried.

Councillor Perry was opposed to the tendering process as she feels it is outdated.

Conferences

AMO 2010 Training and Development Series

OGRA Conference

DTSSAB – Annual General Meeting

Mayor’s Breakfast

Round Table Discussion

Waste Diversion Act

Motion 09-11-18 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS the Municipal Act, S.O. 2001, Section 267(1) states that every municipality shall establish procedures governing the sale of land;

AND WHEREAS By-Law 04-34 (3) states that prior to the disposal of property the Council shall by resolution declare the property to be surplus;

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman declares that Part 1 of Plan 54R-5404, being Pt Mining Claim A-45, and part of 61392-0138 consisting of l.998 hectares be declared surplus. Carried.

Motion 09-11-19 MOVED By Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS Coleman Township is required by regulation (O.Reg.188/07) to submit its application for licensing on or before May 1, 2010;

AND WHEREAS the Municipal Drinking Water Licensing Program requires a Operational Plan including a Financial Plan;

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman hires Mr. Rod MacGibbon, Senior Management Systems Consultant, WESA Inc. to complete the DWQMS documentation necessary for the licensing of the Township of Coleman’s waterworks under the new Municipal Drinking Water Licensing program. Carried.

Motion 09-11-20 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the following Assessments be written off as instructed by the Municipal Property Assessment Corporation:

Name Municipal Education Total

Wallace Hearn – 540400000102200

$183.80

$50.40

$234.20

Henry Meilleur – 540100000105317

$ 43.65

$11.97

$ 55.62

Timmins Forest – 540100000144000

$5.72

$1.57

$7.29

Ron Chitaroni – 540100000145701

$25.27

$6.93 $32.20

Carolyn Sauve – 540100000147900

$66.63

$18.27

$84.90

Mary Lafoy-

540100000204400

$11.49

$3.15

$14.64

Charles Mawhiney – 540100000214100

$6.89

$1.89

$8.78

Perry Armstrong – 540100000120600

$201.26

$55.19

$256.45

Patrick Murphy – 540100000501700

$71.22

$19.53

$90.75

Jack McVey – 540100000502300

$25.27

$6.93

$32.20

Peggy Roller – 540100000503700

$11.49

$3.15

$14.64

Brent Wood – 540100000151701

$77.73

$21.31

$99.04 Carried.

Motion 09-11-21 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Municipal Employees be paid for 2009 overtime and holidays not taken during the year. Carried.

Motion 09-11-22 MOVED By Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay all accounts presented to the Township up to and including December 31, 2009. Carried.

Motion 09-11-23 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the honorarium to the Property Standards Committee for the year 2009. Carried.

Motion 09-11-24 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Cobalt Coleman Community Policing Committee be donated $500.00 during 2010 to assist with their expenses. Carried.

Motion 09-11-25 MOVED By A. Chiraroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Me. Daryl Dufresne be appointed Weed Inspector for the year 2010.

Carried.

Motion 09-11-26 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Township Auditors be instructed to transfer surplus, if any, for 2009 to working capital reserve account, any deficit be withdrawn from working capital reserve account. Carried.

Motion 09-11-27 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

WHEREAS Section 8 of the Municipal Act, 2001 states a Municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act,

BE IT RESOLVED THAT George Kemp from the fir Kemp Pirie be appointed municipal solicitor for the Corporation of the Township of Coleman. Carried.

Motion 09-11-23 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the following be appointed Fire Wardens for the Township of Coleman for the year 2010:

Daryl Dufresne, Pete Nadeau and Brian Bigelow

Claire Bigelow, Daryl Dufresne, Christine Gagnon and Don Laitinen to issue burning permits.

Carried.

Motion 09-11-29 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase (20 lbs) turkeys for all Members of Council and Township Employees, hams for the Volunteer Firemen, 2 turkeys and 1 ham for the Annual Christmas Dinner at the Golden Age Club to be held December 25th and 1 turkey and 1 ham for the Coleman Fire Department party to be held New Years Eve. Carried.

Motion 09-11-30 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS every property owner in the Province of Ontario has received an updated Property Assessment Notice;

AND WHEREAS Bill 187 includes the change of the assessment cycle to a four-year cycle for the years 2009, 2010, 2011 and 2012 based on a valuation dated January 1, 2008;

AND WHEREAS municipalities are only allowed to tax based on the assessment provided by the Province through MPAC;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Township of Madawaska Valley’s request that the Province of Ontario change the legislation of assessment back to values of 2008, a more realistic value for property owners based on the current market and a more realistic value for a tax rate to be based on and also, back to a one year annual assessment better to react to a current real estate market;

FURTHER TO THIS legislation be drafted to recognize the significant tax burden carried by those owners of waterfront properties who may be forced to sell their homes due to the unrealistic assessed value provided for their homes. Carried.

Council reviewed the following correspondence:

1. ENE – 2009-2010 Flu Virus Contingency Planning Information for Owners and Operators of Municipal Residential Drinking Water Systems and Sewage Works.

2. South Temiskaming Community Futures Development Corporation – Local Initiative Fund.

– Mrs. Logan Belanger will prepare and submit an application for the celebration of the Torch Run which will be crossing our area in December.

3. T.H.U. & Town of Cobalt – Timiskaming Board of Health Representative

– The Clerk-Treasurer to arrange a meeting between the four municipalities to select a representative to sit on the Timiskaming Board of Health.

4. St. Cyr & Associates – Renewal.

– Council reviewed the 2010 municipal renewal package for Township employees.

5. Camp Ashwene – Girl Guide Camp – sale

– All northern Ontario camps have been listed for sale.

6. Ontario Municipal Directory – logo

– Council did not approve the proposal.

7. Columbian Institute – Municipal resolutions on Copenhagen climate negotiations

– The Federation of Canadian Municipalities urges the federal government to provide practical solutions for reducing greenhouse gas emissions.

8. AMO – Ontario drinking Water Stewardship Program

– The second application period for 2009-10 Ontario drinking Water Stewardship Program is now open.

– Copies of amendments to O.Reg. 170/03 and O.Reg.248/03 were distributed to Council

– Mayor Belanger read correspondence regarding the Flu Virus Contingency Planning Information for Owners and Operators of Municipal Residential Drinking Water Systems and Sewage Works.

9. Citizenship and Immigration Canada – Paul Yuzyk Award

– Nominations for the 2010 Paul Yuzyk Award for Multiculturalism are being accepted

10. Supply Ontario – Reverse Trade Show

– The Reverse Trade Show will be held December 14, 2009 in Sudbury.

11. Ministry of Citizenship and Immigration – Ontario Volunteers Recognition Program.

– The Ontario government recognizes volunteers from all sectors.

Correspondence:

– DTSSAB Board Meeting Approved Minutes

– H1N1 Flu Stakeholder Update

– MPAC – Municipal Status Report

– OHS – Diploma-Level Courses for your Health & Safety Requirements

– Chartrand’s Christmas Baskets

– AMO – Q3 Report One Funds Municipal Investment Program Report

– IPAC – newsletter

– Heritage matters – special edition

– Ground Force Training Inc. – newsletter

– Bioleach Plant – 2nd public information meeting

– Health and Safety Association Amalgamation Update

– MNDM&F – Ermatinger Clergue National Historic Site Being Restored

– MNDM &F – New Film Being Shot in Greater Sudbury

– Timiskaming Board of Health – minutes

Motion 09-11-31 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deal advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

AND WHEREAS this meeting deals with proposed or pending acquisition or disposition of land by the municipality or local board in Mileage 104;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 09-11-32 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR