November 18, 2013

REGULAR MEETING MINUTES

November 18, 2013

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Minutes of the Regular Meeting of the Council of the Township of Coleman

held at the Council Chambers, 937907 Marsh Bay Road, Coleman

Township, Ontario on Monday, November 18th, 2013 at 6:00 P.M.

There were present: Mayor:D. Cleroux

Councillors: S. Cote

C. Marcella

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

By-Law Officer: K. Jones

Deputation: Bill Sutton, Snow Plowing

ADOPTION OF THE AGENDA

Motion 13-11-15 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of November

18th, 2013 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

N/A

ADOPTION OF THE MINUTES

Motion 13-11-16 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as

distributed: Regular Meeting – November 4, 2013

Special Meeting – November 5, 2013

November 12, 2013

Carried.

ACCOUNTS

Motion 13-11-17 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :

BE IT RESOLVED THAT THE General Accounts in the amount of $220,368.54 be passed and

paid. Carried.

STAFF REPORTS

Works Department

– Mr. Brian Bigelow advised he has picked up the new 2014 Ford F-450 with plow.

– A “thank you” will be sent to the Town of Cobalt for the use of their garbage truck.

Motion 13-11-18 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr.

Brian Bigelow, as presented: Carried.

Animal Control

Mayor Cleroux read Mr. Garett Hunting’s report on activities in the Township of Coleman during

the month of October.

Motion 13-11-19 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Municipal Service Provider Report submitted

by Mr. Garett Hunting, as presented: Carried.

Continued (2)

REGULAR MEETING MINUTES

November 18, 2013

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Administration

– The Clerk-Treasurer distribution the following to Council

Coleman Township Water Financial Plan

OMPF Allocations for 2014

2014 Municipal Elections Timetable

– Council reviewed and approved the notices listed in the Weekender for

December 2013

– The question of apartments on top of garages and in houses will be discussed with the Municipal

Planner in the coming year.

– The Clerk-Treasurer will not submit the proposal from FONOM for Sponsored Group Benefit

Program.

Motion 13-11-20 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-

Treasurer, as presented: Carried.

DELEGATION

William Sutton – Snow Plowing

– Mr. Sutton was in attendance to discuss the removal of snow on West Cobalt Road and the lane

behind his residence. He advised he has been removing the snow from the laneway in the past but

would not be doing it this year. Council approved the moving of snow from his driveway on West

Cobalt Road providing he pushes it far enough off the road so as not to create a build up of snow

on the roadway.

BY-LAWS

1. By-Law No. 13-42 being a by-law to authorize the execution of an agreement with Belinda

Beairsto

Motion 13-11-21 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 13-42 being a by-law to authorize the execution of a

contract with Belinda Beairsto carrying on business as Eco-Logix be read a first and second time.

Carried.

Motion 13-11-22 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 13-42 be read a third and final time and be passed and

enacted.. Carried.

Electronics will be deposited at the Municipal Waste Site for recycling by the Waste Site

Attendant.

Ms. Beairsto will visit larger business in the municipality to discuss future recycling of their

cardboard, plastics and other recyclables and report to Council. In the interim, businesses will

bring their garbage to the municipal waste site as usual.

2. By-Law No. 13-43 being a by-law to establish a system for the collection and disposal of

garbage

Motion 13-11-23 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 13-43 being a by-law to establish a system for the

collection and disposal of garbage be read a first and second time. Carried.

Motion 13-11-24 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 13-43 be read a third and final time and be passed and

enacted.. Carried.

REGULAR MEETING MINUTES

November 18, 2013

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Continued (3)

3. By-Law No. 13-44 being a by-law to appoint a Building Inspector

Motion 13-11-25 MOVED BY Cathy Marcella and SECONDED BY Susan

Cote:

BE IT RESOLVED THAT By-Law No. 13-44 being a by-law to appoint a

Building Inspector be read a first and second time. Carried.

Motion 13-11-26 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 13-44 be read a third and final time and be passed and

enacted.. Carried.

4. By-Law No. 13-45 being a by-law to appoint a Chief Building Official

Motion 13-11-27 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 13-45 being a by-law to appoint a Chief Building

Official be read a first and second time. Carried.

Motion 13-11-28 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 13-45 be read a third and final time and be passed and

enacted.. Carried.

IN CAMERA (CLOSED) SESSION

Motion 13-11-29 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(a) a proposed or pending acquisition or disposition of land by the municipality or

local board;

(bf) advice that is subject to solicitor-client privilege, including communications necessary for

that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:05 p.m.

to discuss the following matter: Offer of purchase of land – Ferguson Road

Assessment Review Board

Land Matter – Kelly Carried.

Motion 13-11-30 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:25 p.m. without a

report. Carried.

Motion 13-11-31 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the By-Law Officer’s Report Submitted by Mr.

Ken Jones, as presented: Carried.

BUSINESS ARISING FROM THE MINUTES

1. Private Plowing and Building Assessment update

– The Private Plowing Program will be assessed throughout the winter months in 2013/2014.

– Mr. Bigelow will continue with the repair/assessment of the Municipal Complex.

– A notice will be placed in the newspaper for a Plow Operator on an on call basis.

2. Fire Department Communications Systems Agreement update

– deferred to the next regular meeting

3. Canada Post review – deferred to the next regular meeting.

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November 18, 2013

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Continued (4)

4. Temiskaming Speaker – Quotation for magnets and Website

Council approved the Temiskaming Speaker’s quotation for Recycling

magnets and Coleman Website upgrade.

5. Northern College – Hall Rental

Council reviewed and approved Northern College’s request for rental of the hall for their Milling

Program.

NEW BUSINESS

Conferences – ROMA/AGRA Combined Conference

Motions:

Tri Town Ski Village –

Council denied the Tri Town Ski Village’s request for donation

Temiskaming South Community Living –

Council approved the per capita grant for 2013.

The Salvation Army – Christmas Hamper Campaign

Council denied The Salvation Army’s request for a contribution to the Christmas Hamper

Campaign.

Motion 13-11-32 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to submit an application for four

(4) students for the Summer Career Placement Program for 2014. Carried.

Motion 13-11-33 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to submit an application for two

(2) students to the Ministry of Citizenship, Ministry of Culture, Ministry of Tourism and

Recreation for a grant for summer students for 2014. Carried.

Motion 13-11-34 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to submit an application for four

(4) students to the Ministry of Northern Development and Mines for a grant for summer students

for 2014. Carried.

Motion 13-11-35 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Municipal Employees be paid for 2013 overtime and holidays not

taken during the year. Carried.

Motion 13-11-36 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay all accounts presented to the

Township up to and including December 31, 2013. Carried.

Motion 13-11-37 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the honorarium to the

Property Standards Committee for the year 2013. Carried.

Motion 13-11-38 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Mr. Brian Bigelow be appointed Weed Inspector for the year 2014.

Carried.

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November 18, 2013

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Continued (5)

Motion 13-11-39 MOVED BY Susan Cote and SECONDED BY Cathy

Marcella:

BE IT RESOLVED THAT the Township Auditors be instructed to

transfer surplus, if any, for 2013 to working capital reserve account, any

deficit be withdrawn from working capital reserve account.

Carried.

Motion 13-11-40 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase (20 lbs) turkeys for all

Members of Council and Township Employees and Volunteers and hams for the Volunteer

Firemen.

In addition 2 turkeys and 1 ham will be purchased for the Annual Christmas Dinner at the Golden

Age Club on December 25th, 2013. Carried.

Motion 13-11-41 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the following be appointed Fire Wardens for the Township of

Coleman for the year 2013:

– Brian Bigelow and Peter Monk

– Claire Bigelow, Brian Bigelow, Christine Gagnon, Dianne Desormeaux and Don Laitinen to

issue burning permits. Carried.

3. The Bunker Military Museum – Annual Christmas Dinner

Council reviewed the Bunker Military Museum’s correspondence advising that their Annual

Christmas Dinner will be held on December 7th, 2013.

4. Elk Lake Community Forest – Whip-Poor-Will Survey

Mayor Cleroux advised that the Whip-Poor-Will survey indicated that there were none to be

found in the area of Bay Lake (Montreal River)

5. Quality Management System Operational Plan – Water

Motion 13-11-42 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman

approves the Quality Management System Operational Plan provided by The Corporation of the

Town of Cobalt, the Operating Authority, for the Coleman Water Distribution System. Carried.

6. Gerald and Lynn Cote – Consent Application and Minor Variance Application

Motion 13-11-43 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman

approves Severance Application B1-13 (Gerald & Lynn Cote) with the attached conditions.

Carried.

Motion 13-11-44 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman

approves Minor Variance Application B2-13 (Gerald & Lynn Cote). Carried.

7. Nina Chamaillard – Save Cobalt’s Headframes

Council reviewed Mrs. Nina Chamaillard’s correspondence regading the Cobalt’s Headframes.

COMMITTEE REPORTS AND APPROVAL OF MINUTES

Finance

Councillor Cathy Marcella presented the October financial report. Barring any unforeseen

REGULAR MEETING MINUTES

November 18, 2013

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circumstances, it is expected that the Township of Coleman will come slightly

under budget for 2013.

Continued (6)

Motion 13-11-45 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the Per Capita

municipal grant in the amount of $179.10 to the Community Living Temiskaming South. Carried.

Motion 13-11-46 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to request that the Coleman Website upgraded for the cost of $720.00 by Temiskaming Printing.

Carried.

Motion 13-11-47 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase 500 Recycling Magnets in amount of $315.00 plus tax from Temiskaming Printing. Carried.

Motion 13-11-48 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Northern College be rented the Coleman Community Hall for the price $65.00 per day for their Milling Program scheduled for 2014. Carried.

12. CORRESPONDENCE

– AMO – Watch File, 2013 Fall Economic Statement Highlights, 2014 OMPF Allocations

– AMCTO – Municipal Minute

– Environmental Events – update

– Trenchless International – news

– OMERS – Employer Conference

– The Weekly Detour – update

– Lancaster House – conference

– MCI – Ontario Volunteer Service Award

– HazMat – update

– Ontario Trails Council – newsletter

– CanSia – update

ADJOURNMENT

Motion 113-11-49 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

25089 English Public School Txs 61,593.62

25090 French Public School Txs 5185.96

25091 English Separate School Txs 15733.08

25092 French Separage School Txs 26784.59

25093 TJ Adshead Electric 565.51

25094 TSC Stores 907.52

25095 Canada Post 711.90

25096 Tanya Tomlinson 225.00

25097 ARC Industries 1,237.35

25098 Bartlett’s Auto Electric Ltd 97.40

25099 Bill Mathews Motors Inc 71,591.22

25100 CIBC 347.99

25101 City of Timmins 155.68

25102 Devost’s Valumart 24.38

25103 ECO-Logix 6,609.84

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November 18, 2013

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25104 Gabe’s Auto Inc 560.70

Continued (7)

GENERAL ACCOUNTS continued

25105 Gabbani Courier Service 31.82

21106 Grant Fuels Inc 3,985.11

25107 Grant Home Hardware 79.46

25108 H2O on the Go 2.50

25109 Home Hardware Building 44.97

25110 Hydro One 129.87

25111 Kemp Pirie 846.48

25112 Lifesaving Society 99.50

25113 Minister of Finance 2,567.00

25114 Municipal Service Provider 1,050.00

25115 North Cobalt Flea Market 52.73

25116 Northern Hydraulic & Industrial 193.56

25117 Pete’s Small Engines 77.86

25118 Pioneer Diesel Injection 118.11

25119 Sani Gear Fire 337.70

25120 Temiskaming Speaker 143.51

25121 Tri-Town Automotive Ind. 751.29

25122 Wayne’s Garage 855.50

25123 Accuracy Environmental 39.55

25124 J.L. Richards & Associates 3,553.58

25125 Temiskaming Office Pro 329.12

25126 Uniongas 516.15

TOTAL $220,368.54

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CLERK-TREASURER MAYOR