REGULAR MEETING MINUTES November 17, 2014 _____________________________________________ ________________________________
Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, November 17th, 2014 at 6:00 P.M.
There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
L. Neil
L. Perry
Fire Chief: D. Laitinen
Clerk-Treasurer: C. Bigelow
Present: Jim Patrick
ADOPTION OF THE AGENDA
Motion 14-11-22 MOVED BY Lois Perry and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of November 17th, 2014 as presented: Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
N/A
ADOPTION OF THE MINUTES
Motion 14-11-23 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – November 3, 2014 Carried.
ACCOUNTS
Motion 14-11-24 MOVED BY Susan Cote and SECONDED BY Lisa Neil :
BE IT RESOLVED THAT THE General Accounts in the amount of $65,331.89 be passed and paid.Carried.
STAFF REPORTS
Fire Department
– Chief Don Laitinen advised the Fire Alarm Campaign was conducted in October.
– The Open House was not well attended this year. He plans to make changes for this event in 2015.
– A discussion was held regarding the burning of old buildings as it poses a liability for the Municipality. Anyone who wishes to burn these old buildings will be charged the MTO rates should the Coleman Fire Department be requested to supervise the fire.
Motion 14-11-25 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Don Laitinen, as presented: Municipal Service Provider REGULAR MEETING MINUTES November 17, 2014 _____________________________________________ ________________________________
Municipal Service Provider
Mayor Cleroux read Mr. Garett Hunting’s report for October and November 2014
Continued (2)
Motion 14-11-26 MOVED BY Susan Cote and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT Council approves the Municipal Service Provider Report submitted by Mr. Garett Hunting, as presented:
Administration
– The Christmas Decorations contest will be held again this year.
– The Clerk-Treasurer to order Christmas Turkeys for the municipality.
– Council did not approve the Cash Management – Cheque Deposit offer from CIBC
– The 2015 OMPF Funding notice was distributed to Council.
– The OPP Semi-Annual Policing Costs report was distributed to Council.
– Council did not approve the digitized mapping for the Township of Coleman at this time.
– The 2013 and 2014 ATV Financial Reports were distributed to Council.
– The Private Plowing Call out report was distributed to Council.
Motion 14-11-27 MOVED BY Lois Perry and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.
BUSINESS ARISING FROM THE MIN UTES
1. Power Dams – Conference Call report
Mayor Cleroux reported on a conference with the Ministry of Finance regarding Power Dams. Nothing will change for 2015 and a working committee will be set up to review this matter.
NEW BUSINESS
1. Conferences – WCWC curse in North Bay
2015 OGRA/ROMA Combined Conference
2. Motions –
Council reviewed correspondence received from the Township of McKellar and The Township of Carling regarding OPP billing.
3. Tri Town Ski & Snowboard Village 2014 –
The request for the 2015 Sponsorship Program will be deferred to the 2015 budget. REGULAR MEETING MINUTES November 17, 2014 _____________________________________________ ________________________________
4. Mr. Jay Labonte – request to extend Home construction deadline
Council approved Mr. Labonte’s request to defer his construction to the spring/summer of 2016
5. Fire Department Communications Systems Agreement
Motion 14-11-28 MOVED BY Lois Perry and SECONDED BY Cathy Marcella
BE IT RESOLVED THAT By-Law No. 14-32 being a by-law to authorize a Fire Department Communications Systems Agreement be read a first and second time. Carried.
Motion 14-11-29 MOVED BY Susan Cote and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT By-Law No. 14-32 be read a third and final time and be passed and enacted.Carried.
Continued (3)
6. FedNor – Cobalt Coleman Latchford Application
The Cobalt Coleman Latchford Regional Economic Initiative will proceed to phase 2 for the hiring of a regional Economic Development Officer for project implementation.
7. Snowmobile Trail – Old Ferguson Highway reroute
Council reviewed correspondence received from Mr. Bill Ramsay.
Council approved his request to relocate the trail to the East site of the swamp along the REGULAR MEETING MINUTES November 17, 2014 _____________________________________________ ________________________________
cliff.
8. Temiskaming Nordic Ski Club –
The Temiskaming Nordic Ski Club’s request for donation will be deferred to the 2015 budget.
Council reviewed correspondence regarding the Township of Coleman’s support for a Land Use Permit from the Ministry of Natural in order to minimize Damage to the TNSC Trails. The Clerk-Treasurer to invite Mr. Story to make a presentation to Council regarding this matter in the new year.
9. 2015 Premier’s Awards for Excellence in the Arts.
– Correspondence reviewed by Council.
COMMITTEE REPORTS
The Clerk-Treasurer distributed the October 2013 financial report to Council.
CORRESPONDENCE
– ACT Canada – Sustainable Mobility & Healthy Communities Summit
– AMCTO – Municipal Minute, Legislative Express
– AMO – Watch File, Policy Update
– CBRE – Christmas wish
– Carswell – Legal Project Management Webinar
– CiB Program – Gardens of Remembrance Program
– Cleantech Canada – report, Solar panel bike path
– Dibrina Sure – News Bulletin
– Energy East – Impacts
– HazMat Management – news, Environmental Compliance Essentials 2014
– Hydro One – rebate projects
– InfraCycle Fiscal Solutions – webinar
– IPAC – newsletter
– Lancaster House – issue
– Ontario Power Authority – Follow-up – Sierra Club Canada – approval of controversial pesticides REGULAR MEETING MINUTES November 17, 2014 _____________________________________________ ________________________________
– Ontario Tire Stewardship – news
– Ontario Trillium Foundation – new outlook
– Open Gov – new
– Public Services Health & Safety Association – November Edition
– Sierra Club Canada – approval of controversial pesticides
– The Weekly Detour – newsletter
– TransCanada – calendar
Continued (4)
IN CAMERA (CLOSED) SESSION
Motion 14-11-30 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public
if the subject Matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board
employees;
(b) a proposed or pending acquisition or disposition of land by the municipality or local board;
(c) advice that is subject to solicitor-client privilege, including communications necessary
for that purpose;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:05 p.m.
to discuss the following matte: Offer of Purchase
Legal Opinion – Sharp Lake Park
Chitaroni Subdivision, Property and Road upgrade Carried.
Motion 14-11-31 MOVED BY Lisa Neil and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:50 p.m. without a report. Carried. REGULAR MEETING MINUTES November 17, 2014 _____________________________________________ ________________________________
ADJOURNMENT
Motion 14-11-32 MOVED BY Lisa Neil and SECONDED BY Lois Perry:
BE IT RESOLVED THAT this meeting do now adjourn.Carried.
GENERAL ACCOUNTS
25965 Cathy Marcella 100.00
25966 Chris O’Reilly 100.00
25967 Dan Cleroux 200.00
25968 Gino Chitaroni 100.00
25969 Ken Laffrenier 100.00
25970 Lois Perry 100.00
25971 Susan Cote 100.00
25973 Spoiled
25974 Hydro One 3,695.86
25975 SCM Insurance Services 632.50
25976 The Bunker Military Museum 100.00
25977 Acklands Inc. 34.92
25978 Howard Berry 100.00
25979 City of Timmins 180.03
25980 Country Springs 52.00
25981 Douglas McLeod 100.00
25982 ECO-Logix 3,121.31
25983 Gabbani Courier Service 17.10
25984 Hydro One 125.76
25985 Linde Canada Ltd 91.76
25986 Miller Minerals 782.18
25987Miller Paving – Northern 53,117.91
Continued (5)
GENERAL ACCOUNTS continued
25988 Municipal Service Provider 998.70
25989 North Cobalt Flea Market 181.66 25996 Temiskaming Speaker 427.82 REGULAR MEETING MINUTES November 17, 2014 _____________________________________________ ________________________________
25990#1 Auto Supplies 26.22
25991 Pioneer Diesel Injection ltd 210.05
25992 Prism Publishing 151.42
25993 Royal Canadian Legion 165.00
25994 Staples 6.51
25995 Techknowledgy Office Pro 79.09
25996 Temiskaming Speaker 427.82
25997 Township of Coleman 34.10
25998 Wyatt Jeffery 100.00
TOTAL $65,331.89
_____________________________________ ____________________________________
CLERK-TREASURER MAYOR
