Regular Meeting Minutes November 16, 2015
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Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, November 16th, 2015, at 6:00 p.m.
1. Calling the Meeting to Order
The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.
2. Roll Call
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Present: |
Mayor Dan Cleroux Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry |
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Also Present: |
Claire Bigelow, Clerk-Treasurer Logan Belanger, CAO Ken Jones, By-Law Officer |
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Regrets: |
Brian Bigelow, Public Works Foreman Don Laitinen, Fire Chief |
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Members of the Public Present: |
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3. Adoption of the Agenda
Resolution No. 15-11-20
Moved By: Councillor Lois Perry
Seconded By: Councillor Ken Laffrenier
Be it resolved that the agenda for the regular meeting of November 16, 2015, be approved as amended.
Carried.
4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof
N/A
5. Adoption of the Minutes
Resolution No. 15-11-21
Moved By: Councillor Ken Laffrenier
Seconded By: Councillor Lois Perry
Be it resolved that the minutes of the following Council Meetings be adopted as distributed:
1) Regular Meeting – November 2, 2015
Carried.
6. Accounts
Resolution No. 15-11-22
Moved By: Councillor Cathy Marcella
Seconded By: Councillor Sue Cote
Be it resolved that the general accounts in the amount of $14,275.48 be passed and paid.
Carried. Regular Meeting Minutes November 16, 2015
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7. Staff Reports
Resolution No. 15-11-23
Moved By: Councillor Sue Cote
Seconded By: Councillor Cathy Marcella
Be it resolved that the Staff Reports be noted and listed in the minutes of this meeting.
Carried.
1. Public Works
Mayor Cleroux updated that the demolition of the building at Bass Lake was completed by the Public Works Department, and that clean-up was in progress.
2. Fire Department
Councillor Laffrenier commented that the training provided to the fire department has been excellent, and Council recommended providing a thank you letter to the Trainer.
3. Administration
Logan Belanger, CAO, attended the Northeast Treasurers Forum in Sudbury from November 4-5, 2015. Logan recommended repealing By-law No. 10-37 and the associated amendments to create a new by-law to govern the proceedings of council, as well as to include a delegation request form. Council was in favour.
8. Delegations
8.1. Paul Bogart: Garbage Concerns/ TransCanada Pipeline/ Fencing Gating
Mr. Bogart updated Council that illegal dumping was occurring on his property, such as parts of a camper trailer. He expressed concerns regarding repeat occurrences due to the accessibility to the access road, and proposed the installation of a fence or gate. Mayor Cleroux requested Mr. Bogart to propose a location for a gate for consideration by Council. Mr. Bogart also requested if he could review correspondence related to the waste site, to be kept informed of any proposed changes. Council stated that the Township is working with a planner on the proposed plans; however, no decisions have been made.
9. By-laws
None
10. Unfinished Business
10.1. 2015 Emergency Management Tabletop Exercise: The Township participated in a table top exercise with the Town of Cobalt on February 10th, 2015, and this will meet the requirements for annual compliance. The Township’s emergency plan was also updated and distributed to Council for review.
10.2. Recycling Contract: Council approved the request for proposal (RFP) for recycling services. The RFP will be posted in the November 25th edition of the Temiskaming Speaker, and will close on December 16th, 2015.
10.3. Request for Extension – Severance Application: Council reviewed the request and granted a 60 day extension.
Regular Meeting Minutes November 16, 2015
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11. New Business
11.1. Conferences:
11.1.1. OGRA 2016 Municipal Road Technologies – Workshop & Tradeshow
11.1.2. 2015 National LED Lighting Summit
11.1.3. 2015 Municipal Finance Forum
11.1.4. LancasterHouse – 2016 Human Rights and Accommodation Conference
11.1.5. Canadian BCP & Emergency Management
11.1.6. Canadian Urban Institute – The Road to Safer Streets
11.2 Motions:
11.2.1 The Bunker Military Museum – Donation Request – Defeated
11.2.2 Temiskaming Hospital Foundation – Donation Request – Defeated
11.2.3 AMCTO Advertising Agreement – Defeated
11.2.4 2016 Membership Renewal
Resolution No. 15-11-24
Moved By: Councillor Ken Laffrenier
Seconded By: Councillor Cathy Marcella
Be it resolved that Council for the Township of Coleman approve the AMCTO 2016 memberships for:
1. Logan Belanger – $376.00, plus HST
Carried.
11.2.5 Review of the new OPP Billing Model – resolution quotes from RCMP – Defeated
11.2.6 Dissolution of Local Emergency Response Board & Request for Services – Tabled
11.3 FedNor Application Update – Phase 2 application for Fit 5 program: Mayor Cleroux provided Council with an update on the status of the Fit 5 program, and the project will be proceeding with FedNor’s Phase 2 application.
11.4 OCIF Expression of Interest Update – A letter was received indicating that the Township was unsuccessful with their expression of interest submission. Council requested further information regarding the reason(s) for the declined application.
11.5 Ministry of Tourism, Culture and Sport – Nominations Open for the 2016 Premier Awards for Excellence in the Arts: Council received for information.
11.6 Ontario Electricity Support Program – Accepting Applications: Council received for information, and requested the information be referenced in the Township’s upcoming newsletter.
11.7 Hydro One Newsflash – CSA Overhead Lines Standards have been revised: Council received for information.
11.8 Temiskaming Nordic Ski Club – Invitation to Open House: Council was invited to a ribbon cutting ceremony for the chalet addition, and an open house on Sunday, November 22nd, 2015. Mayor Cleroux and Councillor Perry will represent Council at the event.
11.9 Temiskaming Foundation – Invitation to Celebration Event: Council was invited to a celebration event on November 26th, 2015.
Regular Meeting Minutes November 16, 2015
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12. Committee Reports
12.1. Public Works, Dan Cleroux: Mayor Cleroux updated that work is continuing on Highway 11B, and Councillor Marcella will contact Miller Paving for an update. Council discussed the possibility of reclaiming the asphalt grindings from the road construction. Councillor Marcella inquired if the Township should consider the installation of LED roadway lighting in 2016. Municipal staff will contact Temiskaming Shores for additional information.
12.2. Finance, Cathy Marcella: The financial report for the Month of October was presented to Council, and Claire Bigelow, Clerk-Treasurer, distributed and reviewed a year-end projection of expenses. Councillor Marcella updated Council that preliminary budgetary meetings will begin next week, and Council inquired if the Township could receive the HST rebate on a quarterly basis instead of annually.
12.3. Government Liaison, Dan Cleroux: No report
12.4. Tourism & Recreation, Lois Perry: The Bass Lake Committee will be meeting on Wednesday, November 18th, 2015.
13. Correspondence
13.1. AMCTO – Board Meeting Highlights Express
New Policy & Management Brief
Legislative Express for October
Municipal Minute – November 11, 2015
AMCTO Edge – Sign up today!
13.2. AMO – Watch File – November 4, 2015
Watch File – November 12, 2015
13.3. CIB Marketing & Communications – Gardens of Remembrance Program
13.4. Envirogate – Compliance Essentials
13.5. Equipment Journal – Scrap & Recycling
13.6. IPAC – Professional Development Opportunities
13.7. Maynards Webcast Auction
13.8. MFOA e-Newsletter – Provincial & Federal Funding Update
13.9. Municipal World – November Issue
13.10. OGRA – E-news November 4, 2015
Be proactive on your training requirements
E-News – November 11, 2015
13.11. Timiskaming Health Unit
Minutes October 7, 2015
Report to the Board of Health
13.12. TransCanada Pipeline Ltd. – News Release
Resolution No. 15-11-25
Moved By: Councillor Lois Perry
Seconded By: Councillor Ken Laffrenier
Be it resolved that correspondence items 13.1 to 13.12 be noted, filed and recorded in the minutes of this meeting.
Carried.
14. Confirmatory By-law
N/A Regular Meeting Minutes November 16, 2015
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15. Notice of motion
N/A
16. In camera (closed) session
Resolution No. 15-11-26
Moved By: Councillor Ken Laffrenier
Seconded By: Councillor Lois Perry
Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(b) personal matters about an identifiable individual, including municipal or local board employees;
(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
Be it resolved that Council agrees to reconvene in closed session at 7:05 p.m. to discuss the following matters:
1. Coleman Township Resident
2. Property Standards – Residential Home
3. Sharpe Lake Park
Carried.
Resolution No. 15-11-27
Moved By: Councillor Ken Laffrenier
Seconded By: Councillor Cathy Marcella
Be it resolved that Council agrees to reconvene in open session at 8:05 p.m. with report.
Carried.
Council provided direction to the By-law Officer, and authorized staff to notify Kemp Pirie to proceed with the Sharpe Lake Park Operating Agreement.
17. Adjournment
Resolution No. 15-11-28
Moved By: Councillor Sue Cote
Seconded By: Councillor Cathy Marcella
Be it resolved that this meeting do now adjourn at 8:05 p.m.
Carried. Regular Meeting Minutes November 16, 2015
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General Accounts CAO |
Mayor |
