November 16, 2015

Regular Meeting Minutes November 16, 2015


Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, November 16th, 2015, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call


Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Claire Bigelow, Clerk-Treasurer

Logan Belanger, CAO

Ken Jones, By-Law Officer


Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:



3. Adoption of the Agenda

Resolution No. 15-11-20

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of November 16, 2015, be approved as amended.


4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof


5. Adoption of the Minutes

Resolution No. 15-11-21

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1) Regular Meeting – November 2, 2015


6. Accounts

Resolution No. 15-11-22

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Sue Cote

Be it resolved that the general accounts in the amount of $14,275.48 be passed and paid.

Carried. Regular Meeting Minutes November 16, 2015


7. Staff Reports

Resolution No. 15-11-23

Moved By: Councillor Sue Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the Staff Reports be noted and listed in the minutes of this meeting.


1. Public Works

Mayor Cleroux updated that the demolition of the building at Bass Lake was completed by the Public Works Department, and that clean-up was in progress.

2. Fire Department

Councillor Laffrenier commented that the training provided to the fire department has been excellent, and Council recommended providing a thank you letter to the Trainer.

3. Administration

Logan Belanger, CAO, attended the Northeast Treasurers Forum in Sudbury from November 4-5, 2015. Logan recommended repealing By-law No. 10-37 and the associated amendments to create a new by-law to govern the proceedings of council, as well as to include a delegation request form. Council was in favour.

8. Delegations

8.1. Paul Bogart: Garbage Concerns/ TransCanada Pipeline/ Fencing Gating

Mr. Bogart updated Council that illegal dumping was occurring on his property, such as parts of a camper trailer. He expressed concerns regarding repeat occurrences due to the accessibility to the access road, and proposed the installation of a fence or gate. Mayor Cleroux requested Mr. Bogart to propose a location for a gate for consideration by Council. Mr. Bogart also requested if he could review correspondence related to the waste site, to be kept informed of any proposed changes. Council stated that the Township is working with a planner on the proposed plans; however, no decisions have been made.

9. By-laws


10. Unfinished Business

10.1. 2015 Emergency Management Tabletop Exercise: The Township participated in a table top exercise with the Town of Cobalt on February 10th, 2015, and this will meet the requirements for annual compliance. The Township’s emergency plan was also updated and distributed to Council for review.

10.2. Recycling Contract: Council approved the request for proposal (RFP) for recycling services. The RFP will be posted in the November 25th edition of the Temiskaming Speaker, and will close on December 16th, 2015.

10.3. Request for Extension – Severance Application: Council reviewed the request and granted a 60 day extension.

Regular Meeting Minutes November 16, 2015


11. New Business

11.1. Conferences:

11.1.1. OGRA 2016 Municipal Road Technologies – Workshop & Tradeshow

11.1.2. 2015 National LED Lighting Summit

11.1.3. 2015 Municipal Finance Forum

11.1.4. LancasterHouse – 2016 Human Rights and Accommodation Conference

11.1.5. Canadian BCP & Emergency Management

11.1.6. Canadian Urban Institute – The Road to Safer Streets

11.2 Motions:

11.2.1 The Bunker Military Museum – Donation Request – Defeated

11.2.2 Temiskaming Hospital Foundation – Donation Request – Defeated

11.2.3 AMCTO Advertising Agreement – Defeated

11.2.4 2016 Membership Renewal

Resolution No. 15-11-24

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approve the AMCTO 2016 memberships for:

1. Logan Belanger – $376.00, plus HST


11.2.5 Review of the new OPP Billing Model – resolution quotes from RCMP – Defeated

11.2.6 Dissolution of Local Emergency Response Board & Request for Services – Tabled

11.3 FedNor Application Update – Phase 2 application for Fit 5 program: Mayor Cleroux provided Council with an update on the status of the Fit 5 program, and the project will be proceeding with FedNor’s Phase 2 application.

11.4 OCIF Expression of Interest Update – A letter was received indicating that the Township was unsuccessful with their expression of interest submission. Council requested further information regarding the reason(s) for the declined application.

11.5 Ministry of Tourism, Culture and Sport – Nominations Open for the 2016 Premier Awards for Excellence in the Arts: Council received for information.

11.6 Ontario Electricity Support Program – Accepting Applications: Council received for information, and requested the information be referenced in the Township’s upcoming newsletter.

11.7 Hydro One Newsflash – CSA Overhead Lines Standards have been revised: Council received for information.

11.8 Temiskaming Nordic Ski Club – Invitation to Open House: Council was invited to a ribbon cutting ceremony for the chalet addition, and an open house on Sunday, November 22nd, 2015. Mayor Cleroux and Councillor Perry will represent Council at the event.

11.9 Temiskaming Foundation – Invitation to Celebration Event: Council was invited to a celebration event on November 26th, 2015.

Regular Meeting Minutes November 16, 2015


12. Committee Reports

12.1. Public Works, Dan Cleroux: Mayor Cleroux updated that work is continuing on Highway 11B, and Councillor Marcella will contact Miller Paving for an update. Council discussed the possibility of reclaiming the asphalt grindings from the road construction. Councillor Marcella inquired if the Township should consider the installation of LED roadway lighting in 2016. Municipal staff will contact Temiskaming Shores for additional information.

12.2. Finance, Cathy Marcella: The financial report for the Month of October was presented to Council, and Claire Bigelow, Clerk-Treasurer, distributed and reviewed a year-end projection of expenses. Councillor Marcella updated Council that preliminary budgetary meetings will begin next week, and Council inquired if the Township could receive the HST rebate on a quarterly basis instead of annually.

12.3. Government Liaison, Dan Cleroux: No report

12.4. Tourism & Recreation, Lois Perry: The Bass Lake Committee will be meeting on Wednesday, November 18th, 2015.

13. Correspondence

13.1. AMCTO – Board Meeting Highlights Express

New Policy & Management Brief

Legislative Express for October

Municipal Minute – November 11, 2015

AMCTO Edge – Sign up today!

13.2. AMO – Watch File – November 4, 2015

Watch File – November 12, 2015

13.3. CIB Marketing & Communications – Gardens of Remembrance Program

13.4. Envirogate – Compliance Essentials

13.5. Equipment Journal – Scrap & Recycling

13.6. IPAC – Professional Development Opportunities

13.7. Maynards Webcast Auction

13.8. MFOA e-Newsletter – Provincial & Federal Funding Update

13.9. Municipal World – November Issue

13.10. OGRA – E-news November 4, 2015

Be proactive on your training requirements

E-News – November 11, 2015

13.11. Timiskaming Health Unit

Minutes October 7, 2015

Report to the Board of Health

13.12. TransCanada Pipeline Ltd. – News Release

Resolution No. 15-11-25

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 13.12 be noted, filed and recorded in the minutes of this meeting.


14. Confirmatory By-law

N/A Regular Meeting Minutes November 16, 2015


15. Notice of motion


16. In camera (closed) session

Resolution No. 15-11-26

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local board employees;

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to reconvene in closed session at 7:05 p.m. to discuss the following matters:

1. Coleman Township Resident

2. Property Standards – Residential Home

3. Sharpe Lake Park


Resolution No. 15-11-27

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees to reconvene in open session at 8:05 p.m. with report.


Council provided direction to the By-law Officer, and authorized staff to notify Kemp Pirie to proceed with the Sharpe Lake Park Operating Agreement.

17. Adjournment

Resolution No. 15-11-28

Moved By: Councillor Sue Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:05 p.m.

Carried. Regular Meeting Minutes November 16, 2015


General Accounts CAO