November 12, 2008

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, November 12th, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Deputations: Doug McLeod – Coleman Water Distribution System

Alex Forrest – Airport Road

Present: Mr. Dan Cleroux and Mr. Gary Bigelow

Motion 08-11-02 MOVED BY Lois Perry and SECONDED BY A. Chitaroni :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – October 22, 2008

Special Meeting – November 4, 2008 Carried.

Motion 08-11-03 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni :

BE IT RESOLVED THAT the General Accounts in the amount of $203,146.07 and Payroll in the amount of $20,161.41 be passed and paid. Carried.

Motion 08-11-04 MOVED BY Ron Beeson and SECONDED BY Lois Perry :

BE IT RESOLVED THAT By-Law No. 08-30 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 08-11-05 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni :

BE IT RESOLVED THAT By-Law No. 08-30 be read a third and final time and be passed and enacted. Carried.

Mr. Doug McLeod was in attendance to voice his concerns regarding the possible costs of the proposed upgrading of the Coleman Water Distribution System. Mr. McLeod emphasized the fact that he was speaking for himself and not on behalf of the Water Committee or Users. In his opinion, Water Users do not understand that they are responsible for any and all costs incurred. Perhaps a questionnaire could be sent to Water Users explaining this fact and enquiring if they are in favour of the upgrading and extra cost. Mr. McLeod would like to have an estimate of costs of the upgrade/replacement of the Coleman Water Distribution System, the amount of funding from the Provincial and Federal Governments, the cost to Water Users and a repayment schedule. Water Users should understand that a lean will be placed on their property for the amount owing to the municipality. One concern was what would happen if one residence was demolished, who would absorb the cost of this property? This is a difficult time for Coleman Residents as the Province has mandated that septic system have to be upgraded. Can Water Users afford another cost for water?

Mr. McLeod advised that, perhaps, methods to curb water use and waste might be better and not as expensive as upgrading the whole Coleman Water Distribution System.

The Clerk-Treasurer to obtain the 2008 assessment of all Water Users’ properties for the next meeting.

Mr. Alex Forrest was in attendance to request permission to ditch and brush Airport Road for training purposes at no cost to the Township of Coleman. Mayor Belanger requested that Mr. Forrest provide this proposal in writing. Council had no objection to this request.

Continued (2)

Mr. Forrest provided information on multilifts which can be placed on trucks to assist with various jobs.

Mr. Forrest also enquired about future plans for the F880 dump truck. Council advised the truck will be advertised for sale in the newspaper and the best offer will be accepted.

Committees: Mr. Cleroux advised the Planning Group will be formed early in the new year.

Councillor Tresidder advised the Bass Lake Committee will be formed and begin to meet in December 2008.

The Official Plan review will be discussed early in 2009

Councillor Chitaroni advised he would like to have an assessment done on all roads in the Township of Coleman in preparation to future funding applications. Works Foreman Dufresne will discuss this matter with Miller Paving representatives to enquire if they have anyone available to do this work and, if they do, request a cost estimate.

Council reviewed information provided by Grant Forest Products regarding the timber harvesting schedule for 2008, 2009 and 2010.

The 2008 Intern is schedule to start work on December 8th, 2008.

A discussion was held regarding the relocation of the cenotaph. Mr. Cleroux, SMC (Canada) Limited, is arranging for the relocation of the flag pole to the new site. Councillor Perry will arrange a photo op with all involved with the relocation acknowledging the joint effort in memory of the men who have fallen for the freedom of all Canadian People.

Mr. McLeod congratulated Council for honouring agreements made by former Councils for the upkeep of the cenotaph.

A discussion was held regarding Victor’s Way. The Clerk-Treasurer to forward a letter to Mr. Gordon Foden advising that the property has been posted and no further fill will be taken from this site.

Council reviewed correspondence received from Mrs. Ann Wilson in response to a letter she received from the Township. She advised she does not reside in Florida for most of the year. She does not represent the Township of Coleman on the Temiskaming Hospital Board and was not appointed by Council and nor does she report to Council. She qualified to be elected to the Board because she is a resident of the Township of Coleman.

Council reviewed correspondence received from the City of Temiskaming Shores regarding the Township of Coleman participation in Tri Town Transit. The Clerk-Treasurer to advise the Committee that the Township of Coleman will not participate as there would be no increase of services in the Township of Coleman.

Council will not participate in the LAS Energy Procurement Programs nor the Municipal Staff Group Benefits Plan.

The Clerk-Treasurer to forward a final notice to Dr. Denton regarding the fire at the Future Energy site.

Motion 08-11-06 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay Bruno Simoni Contractor for the sidewalk to the Cenotaph – $3,853.50. Carried.

Continued (3)

Motion 08-11-07 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Motion 08-10-08 be rescinded and that a letter be forwarded to Mr. Foden advising that no further material will be removed from the Coleman parcel. Copies of this letter to be forwarded to local residents. Carried.

Motion 08-11-08 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS the following property was processed through the Tax Arrears procedure;

AND WHEREAS there were no tenders submitted for the property;

BE IT RESOLVED THAT the following property be vested in the Corporation of the Township of Coleman: PIN 61388-0059, Pcl 4189 SEC TIM, E 1/2 Lt 29, PI M-132NB. Carried.

Conferences: EMO Conference

Ontario Good Roads Association

What the Hell Happened to My Garden

IPAC Climate Change Conference

AMO – Information Session on Federal Gas Tax

LAS – ONE Funds Investment

Backflow Seminar

AMO – Energy Workshop

Motion 08-11-09 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS roads and bridges are becoming increasingly more costly to maintain with less financial resources to do so;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Municipal Council of the Town of East Gwillinbury’s request that the Provincial and Federal Governments provide more funding that is both predictable and sustainable to municipalities to support our aging municipal roads and bridges. Carried.

Motion 08-11-10 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS the Corporation of the Town of Latchford Municipal Library is used by residents in the Township of Coleman;

AND WHEREAS the Fred Keenan Centre which houses the Municipal Library requires a new roof in order to remain operational;

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman fully supports Latchford’s application to the Building Canada Fund for funding Of a new roof for the Fred Keenan Centre. Carried.

Motion 08-11-11 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in The voice for the Annual Christmas Safety ad to run November 21st and December 5th for the price of $65.00. .

Carried.

Motion 08-11-12 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase ads for the Santa Express in the amount of $30.00 on CJTT-FM Carried.

Motion 08-11-13 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Municipal Employees be paid for 2008 overtime and holidays not taken during the year. Carried.

Council reviewed the following correspondence:

– MPAC – Property Assessment Notices based on January 1, 2008 valuation date and effective for the 2009-2012 tax years.

– Ontario Onsite Wastewater Association – Annual Conference and Membership

Continued (4)

– Porcupine Insurance Municipal Insurance Program & Services – Request opportunities to provide a quotation.

– Ministry of Citizenship and Immigration – Volunteer Service Award, June Callwood Outstanding Achievement Award and Ontario Medal for Young Volunteers

– Ministry of Municipal Affairs and Housing – Initiatives for planning reform

– Ministry of Education – Premier’s Awards for Teaching Excellence

Mrs. Anita Koza requested permission to place mailboxes at the Municipal Comlex site to assist residents who would be interested in picking their mail at this location. The Clerk-Treasurer to advise Mrs. Koza Council has no objection to such a proposal providing she makes all the arrangements with Canada Post.

A discussion was held regarding the W.J.B. Greenwood park. The Clerk-Treasurer to re-affirm the Township of Coleman’s position being that Township lands not be included in this project.

Mr. Dan Cleroux advised Council activity is taking place at the Canada Mine site.

Council approved Works Foreman Dufresne’s request to purchase a gas pressure washer.

Correspondence:

– MFOA – Provincial-Municipal Fiscal and Service Delivery Review

– Chamber – Culhane Creations

– MPAC – Municipal Status Report

– LAS – Municipal Energy Management Benchmarking Project

– AMO – Celebrate Ontario

– AMO – Federal funding Annual Expenditure Report

– AMO – Canadian Sport Tourism Alliance

– AMO – Draft Joint AMO & OMSSA Paper on Poverty Reduction

– Chartered Accountants of Canada – Not-for-profit Organization

– Timiskaming Palliative Care Network – thank you

– DTSSAB – New Emergency Response Vehicles 2008

– Canadian Red Cross Society’s Northern Raffle

– Pitch-in Ontario – “Our Heroes” list

– EMO – Minutes for October 23rd, 2008 meeting

– Accuracy Environmental Laboratories Ltd – Services

– Frank Cowan Company – news & views

– Uniongas – fixing just and reasonable rates

– Ombudsman Ontario – The Watchdog

– Temiskaming Graphx – ad

– Tax Recovery Group

– Municipal Health & Safety Association & Dupont Team Up for Safety

– Canadian Guide Dogs for the Blind

– Colleges Ontario – College Voice

– Ministry of Municipal Affairs and Housing – update

– Ministry of Municipal Affairs and Housing – Pay Equity Program

– Ministry of Municipal Affairs and Housing – Investing in Ontario Act 2008

– AMO – Province Delivers Fall Economic Statement

– AMO – Ontario Proposes Ban on Cell Phones While Driving

– Ministry of Municipal Affairs and Housing – “Facing the Future together”

– Enviro Clic – Announcement

– The Latchford and Area Moose Call

– Ontario Power Generation – Guidelines and Graph

– The Working Forest

– Frontline Security – Fall 2008

– AMO – Annual Expenditure Report 2007

– NEOnet – Wired News

Continued (5)

Motion 08-11-14MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 008-11-15 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

20654 CIBC $2240.00

20655 Elk Lake Eco Resource Centre $78.99

20656 Reliance Home Comfort $112.02

20657 Township of Coleman Bldg Pmt $118.80

20658 Gerry Belanger $54.00

20659 Temiskaming Emergency Services $1000.00

20660 Ken Jones – October 2008 Travel Allowance $50.00

20661 William Kramp – new truck $25000.00

20662 OMERS – August 2008 $2012.56

20663 OMERS – September 2008 $2086.56

20664 Claire Bigelow Travel/Supplies $644.89

20665 Brian Bigelow – Optical $196.00

20666 Clover Valley Contracting $4195.69

20667 HydroOne $872.45

20668 Cheque Voided

20669 NorthernTel $416.72

20670 Ontera $23.17

20671 Reliance Home Comfort $37.17

20672 Uniongas $715.38

20673 Community Living south

20674 Kemp Pirie Mcleod $236.45

20675 Timiskaming Palliative Care $250.00

20676 Township of Armstrong $77175.78

20677 Void in Printing

20678 Colleen Belanger $471.00

20679 Donald Adshead $4273.50

20680 Don Laitinen $1000.00

20681 Great West Life $3648.46

20682 Kemp Pirie McLeod $1153.75

20683 Dianne Desormeaux $173.25

20684 Bruno Simoni Contractor $3853.50

20685 CIBC $1814.89

20686 Hydro One $1902.42

20687 NorTel Mobility $140.66

20688 Rick’s Glass & Mirror $149.56

20689 Bruno Simoni Contractor $10101.00

20690 Accuracy Environmental $592.21

20691 AMCTO – Zone 7 $336.00

20692 Bartlett’s $105.77

20693 Bluewave Energy $260.37

20694 Canadian Salt Co Ltd $3578.67

20695 City of Timmins $126.66

20698 City of Temiskaming Shores $525.00

20697 Cote’s Pole Line Inc $1313.55

20698 Dam Depot $175.00

20699 DSSAB $18510.95

20700 Dymond Fire Staton $120.31

20701 Grand & Toy $259.72

20702 Grant Fuels Inc $2486.24

20703 Home Improvement $151.19

20704 Kemp Elliott & Blair $2100.00

20705 Lakeview Signs $1376.34

20706 Linde Canada $72.55

20707 Mikrolink Computers $110.74

20708 MPAC $5961.04

Continued (60

20709 North Cobalt Flea Market $57.99

20710 Nortrax $791.80

20711 OMERS- October 2008 $2086.64

20712 Ontario shared Services – Policing $5142.25

20713 Owl Lite $435.04

20714 Pioneer Diesel Injection Ltd $1015.73

20715 Prism Publishing $68.25

20716 Receiver General- October 2008 $5446.45

20717 Red Stallion $85.81

20718 Rona Ontario $2121.86

20719 Royal Canadian Legion $165.00

20720 G Stephen Watt $189.00

20721 Temiskaming Speaker $567.21

20722 TIME Ltd $15.59

20723 WSIB – October 2008 $411.94

TOTAL $203,146.07

PAYROLL $20,161.41

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR