November 10, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, November 10th, 2009 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Economic Development

Financial Officer: L. Belanger

By-Law Officer: Ken Jones

Planning Group: Dan Cleroux

Deputation: D’Arcy Ryan – offer of purchase

Present: Bill Sutton, Cathy & Allan Marcella and Doug McLeod

Motion 09-11-01 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with proposed or pending acquisition or disposition of land by the municipality or local board;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Mayor Belanger opened the meeting.

Motion 09-11-02 MOVED BY A. Chiatroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – October 28, 2009

Special Meeting – Carried.

Motion 09-11-03 MOVED BY Lois Perry and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the General Accounts in the amount of $68,400.73 and Payroll in the amount of $23,615.25 be passed and paid. Carried.

Motion 09-11-04 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 09-32 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 09-11-05 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 09-32 be read a third and final time and be passed and enacted. Carried.

Motion 09-11-06 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law 09-33 being a by-law to appoint a Chief Building Official be read a first and second time.

Motion 09-11-07 MOVED BY A. Chiatroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 09-33 be read a third and final time and be passed and enacted. Carried.

Motion 09-11-08 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law 09-34 being a by-law to regulate building permit applications, building permits and inspections be read a first and second time.

Motion 09-11-09 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 09-34 be read a third and final time and be passed and enacted. Carried.

Coleman Fire Department

– Councillor Beeson will lay the wreath at the Cenotaph for both the Fire Department and the Township of Coleman.

– The safety has been done on the Emergency Van and it is now ready to go.

Coleman Water Distribution System

– The Clerk-Treasurer distributed a copy of AECOM’s proposal for a geotechnical study as Contract 1 of the Coleman Water Distribution System.

– The Clerk-Treasurer to further investigate the requirements for the Operational and Financial Plan for the Coleman Water Distribution System with respect to duplication of information.

Planning Group

– Mr. Cleroux advised BachTec will be holding a second open house at Northern College on November 26th, 2009.

Council denied Mr. Ron and Mrs. Pearl Ackert’s request for a reduction of their private plowing fees.

The Clerk-Treasurer will forward copies of Mr. Charles Windsor’s opinion letter and Minister Dona Cansfield’s letter to Mr. Barton and Mr. Lefebvre, Elk Lake Community Forest.

Conferences – Proposed Growth Plan for Northern Ontario – public meetings

Communities in Bloom Ontario

Northern College Haileybury Campus Vet Sciences Facility open

IPAC Procurement Conference

2010 ROMA/OGRA Combined Conference

Aboriginal Tax and Financial Management Forum

Connections Program Highlights

Doors Open Ontario 2010

OADA Train-the Trainer

Councillor Perry reported on FONOM’s progress regarding the Northern Growth Plan. Councillor Perry requested that all who have suggestions – input to forward them as soon as possible so that they will be addressed at their next meeting. Councillor Chitaroni was asked to submit, in writing, a list of his concerns and recommendations regarding Northern Ontario receiving a percentage of stumpage fees for trees and royalty for gravel.

The Clerk-Treasurer to look into the “Train the Trainer” training requirements for the Accessibility for Ontarians with Disabilities Act, 2005.

Motion 09-11-10 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad on CJTT for the Santa Express – $30.00. Carried.

Motion 09-11-11 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS the Federal Government has announced the closing of six prison farms across Canada:

AND WHEREAS it is felt that there are many benefits in keeping all prison farms open as prisoners benefit from their experience working on the prison farms;

AND WHEREAS it is felt that the costs of running these farms are offset by savings derived from these locally grown foods;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Township of Frontenac Islands; request to the Honourable Peter Van Loan, and Correction Services Canada, to keep the six prison farms in question opened. Carried.

Council reviewed the following correspondence:

1. City of Ottawa’s resolution regarding Ontario’s Highway Traffic Act, R.S.O. 1990

2. Accessibility Directorate of Ontario regarding the notification of the January 1, 2010 reporting requirement for Customer Service Standard, Accessibility for Ontarians with Disabilities Act, 2005 and information about how to file an accessibility report

3. Ms. Crissy Munro Leeson will be retiring from Ontario Power Generation in December.

4. Simply Country by Wendy will hold their grand opening on Saturday, November 14, 2009.

5. The Little Claybelt Homesteaders Museum is offering volume one of the Claybelt Chronicles.

6. The Power of Choice – a program helping schoolkids replace addictions and destructive behaviours with healthy habit.

7. The Clerk-Treasurer distributed a copy of the Proposed Growth Plan for Northern Ontario.

8. The Minister of Labour announced that volunteer, part-time and fire investigators will now be covered under presumptive legislation.

9. Premier McGuinty advised that George Smitherman is resigning his posts as Deputy Premier and Minister for Energy and Infrastructure.

Correspondence received from Mr. Mike Trodd regarding Mock Disaster Planning 2011 was reviewed. The Clerk-Treasurer to advise Mr. Trodd that Council wish to participate in this event.

A special meeting will be held November 18th in order to hold our annual table top exercise as mandated by Emergency Management Ontario.

Motion 09-11-12 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Mayor Belanger be authorized to sign the Golder Associates Authorization to Proceed and Consulting Services Agreement for the Geotechnical Investigation proposal as recommended by AECOM for the Coleman Water Distribution System.

Correspondence:

– Federated Press – Reinventing Organizational Development

– Federated Press – Integrated Risk Management in The Public Sector

– AMO – Ontario Municipal Knowledge Network update

– AMO – Consultation on Blue Box Changes

– AMO – Good Government Bill

– Recycling Council of Ontario special bulletin

– GreenBuilder

– Holiday Pet Photo Session

– Municipal DataWorks –

– HealthForce Ontario – Connection: Issue 2

– Municipal DataWorks – news

– North East LHIN – news

– CBCI Radio-Canada – annual report

– Federated Press – Asset Allocation

Correspondence:

– DWPB – Guidance Manual to Minimize Disinfection By-products

– Health Achieve 2009

– LAS – Closed Meeting Investigator Program

– MNDM – New Commercial Infrastructure in Temiskaming Shores

– MNDM – Thunder Bay Upgrades Two Baseball stadiums

– MNDM – Ontario Improves Thunder Bay Industrial Park.

– The Latchford and Area Moose Call.

– Chamber – Fundraising Auction

– Chamber – Sears E-Waste Take Back Event

– Canadian Environment Protection Magazine – newsletter

– Chamber – Sears E-Waste Take Back Event

– Chamber – Follow the Yellow Brick Road – Fundraising Auction

– Canadian Environmental Protection Magazine – newsletter

A meeting will be arranged with the Honourable Anthony Rota for December 2nd, 2009

The Clerk-Treasurer to request a financial report for the LaRose Bridge repairs from the Town of Cobalt.

Councillor Perry advised that, due to the weather, the Ministry of Transportation will resume their work on the turning lanes to Marsh Bay Road and Portage Bay Road in the Spring.

A discussion was held regarding the Winter Maintenance Minimum Standards requirements. The Clerk-Treasurer reminded Council of the need to adhere to the requirements of the Township’s Minimum Roadway Service Standards By-Law in order to ensure compliance with the Municipal Act.

The Clerk-Treasurer advised Mr. George Kemp will discuss the Cobalt’s Sharp Lake Project with Mr. Charles Windsor in order to move forward with the Official Plan and Zoning By-Law process and complete a site control by-law.

Motion 09-11-13 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

21513 AMCTO-Zone 8 250.00

21514 Kenneth Jones 50.00

21515 Dianne Desormeaux 12.42

21516 Uniongas 591.13

21517 Ontera 46.18

21518 Mike Keon 96.00

21519 Minister of Finance 162.00

21520 Earlton Fire Dept. 5,000.00

21521 Claire Bigelow 459.08

21522 Hydro One 1,014.26

21523 Northern Tel 428.94

21524 Don Laitinen 1,500.00

21525 Bank of Nova Scotia 401.29

21526 Dianne Desormeaux 212.75

21527 Dr. Bruce Hawkins 130.00

21528 Accuracy Environmental 31.40

21529 AECOM Canada Ltd. 1,976.00

21530 A.J. Stone Company Ltd. 3,559.50

21531 Bartlett’s Auto Electric Ltd. 157.16

21532 Bluewave Energy 110.89

GENERAL ACCOUNTS:

21533 Canada Culvert 1,493.35

21534 Carswell 102.85

21535 CIBC 400.30

21536 City of Timmins 140.13

21537 Cote’s Pole Line Inc. 946.05

21538 Dist Tim Social Services Ad Bd 19,325.07

21539 Grand & Toy 351.01

21540 Gabbani Courier Service 27.30

21541 Grant Fuels Inc. 2,872.06

21542 Great West Life Inc. 3,299.72

21543 Home Improvement 118.71

21544 Hydro One 815.14

21545 JJ’s Corner Store 235.04

21546 Kemp Pirie 1,327.13

21547 Lakeview Signs 1,052.98

21548 LINDE Canada 204.24

21549 Mikrolink Computers 236.17

21550 Minister of Finance 3,199.00

21551 Municipality of Temagami 49.00

21552 Northern Tel 278.90

21553 Northern Hydraulic & Industrial 37.74

21554 #1 Auto Supplies 352.76

21555 OMERS 2,318.24

21556 Pioneer Diesel Injection Ltd. 1,494.75

21557 Plantario Group Ltd. 126.00

21558 Prism Publishing 68.25

21559 Produits Industriels Fraser 637.44

21560 Purolator Courier Ltd. 13.92

21561 Receiver General – Payroll Ded. 6,113.83

21562 Red Stallion 93.74

21563 Ronald Beeson 169.49

21564 Rona Ontario Inc. 72.48

21565 Royal Canadian Legion 165.00

21566 Royal Tire 1,738.31

21567 Strongco Equipment 275.04

21568 G.Stephen Watt Barrister 1,212.75

21569 Temiskaming Speaker 107.62

21570 TIME 8.48

21571 Tri-Town Automotive Ind & Supply 42.92

21572 Wayne’s Garage 185.00

21573 Workplace Safety & Ins Bd 503.82

TOTAL 68,400.73

PAYROLL TOTAL 23,615.25

Monthly Financial Report was distributed to Council.