May 9, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, May 9thth, 2011 at 5:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Clerk Intern L. Belanger

Fire Chief: D. Laitinen

Deputation: Carolyn Chevrier

Present: Doug McLeod and Bill Sutton

Motion 11-05-08 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – April 26, 2011

Special Meeting – May 3, 2011

May 5, 2011 Carried.

Motion 11-05-09 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT THE General Accounts in the amount of $313,313.17 and Payroll in the amount of $24,414.37 be passed and paid. Carried.

Mrs. Carolyn Chevrier was in attendance to make a presentation regarding water facts and concerns regarding water users.

– Former Council proceeded with the project without consulting Water Users.

– Water Users consider the cost figure for the infrastructure from the curb stop into the residences to be a fair cost for Water Users.

– The proper procedures should have been implemented in the 80’s – Water Users question the use of moneys collected from water rates.

– Well Users and Water Users should not be divided or in conflict because of councils’ inability to make the right decisions.

– Council should not have mentioned an amount unless they knew exactly what it would be.

– Municipality should consider a percentage retro compensation for the municipal water usage.

– The dispute is the question of allocating approximately $30.00 per year from tax revenue versus

asking Water Users to pay Approximately $500.00 per year spanning over a 20 year period with interest.

– Water Users are prepared to seek legal representation to ensure a fair unbiassed decision by Council.

Ms. Chevrier presented a petition requesting that Carolyn Chevrier, Doug McLeod and Bill Sutton to act as spokespersonson behalf of the Water Users and to express their serious concerns regarding the new water system infrastructure.

Motion 11-05-10 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 11-13 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 11-05-11 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 11-13 be read a third and final time and be passed and enacted. Carried.

The Clerk-Treasurer to advise Mr. Larry McCormak, Ministry of the Environment that four loads of scrap have been removed from the Cobalt Refinery Site.

Mr. Clayton Seymour, Chief Building Officer, advised that metal shipping containers are considered portable, but, Council might want to classify them. Council will consider this matter when they review the Official Plan.

Works Department

– Scrap is being removed from the municipal yard and the pit

– The new plow truck should arrive this week.

– A quote for Mileage 104 double surface treatment was received – $35,280.00. This quote will have to be revised due to frost heaves

– The culvert on Gillies Lake road will be replaced.

The Clerk-Treasurer to provide all quotes for surface treatment for the next meeting for Council’s consideration.

Coleman Water Distribution System

– The lowest amount of taxes paid on a Coleman parcel is $26.98 – vacant land.

– Tax revenue could sustain the $22.62 per parcel

– Impact of the cost allocated in the budget – add another line “Water costs”

– Budget can also sustain the cost of the fire truck and plow – operating surplus $145,000.00 as indicated in the 2010 audit report

– Water Users’ charge is $192.68/year = $9,441.32 and $22.62 per parcel per year = $37,752.78

adds up to $47,194.10

– The plow truck will be leased

– The Clerk-Treasurer to calculate the exact amount outstanding for the water project to date including HST rebate and request rates from the bank for a five year and a 10 year loan.

Motion 11-05-12 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Mr. Steve Novosel be hired as Bass Lake Park manager for the 2011 season – wage $1,200.00 monthly. Carried.

Bass Lake Committee

– Councillor Perry advised Mr. Steve Novosel had been interviewed for the Bass Lake Park Manager and she recommended that Council hire for this position.

– Mr. Dufresne will install a flag pole at Bass Lake.

– All locks will be changed at the park

– Signs will be checked and changed where required.

– The Clerk-Treasurer to contact the Ministry of the Environment with respect to the water.

Council reviewed the Air Compressor Agreement provided by The City of Temiskaming Shores

– Cost to the Township of Coleman – $741.69

Coleman Fire Department

– The Food Bank collection was not very successful

– The Emergency Preparedness joint venture with the Cobalt Fire Department was a success.

– Chief Laitinen will attend a Mutual Aid meeting in Englehart during which prefab wood trusses will be discussed and firefighters will be updated.

– Cram a Cruiser will be held May 28th in New Liskeard.

– Chief Laitinen inspected the Bass Lake Cabins and found smoke alarms in each cabin

– The old pumper is going for scrap and the cheque should come to the Township of Coleman and allocated to the fire department.

Public & Safety

– Councillor Tresidder will report at the next meeting.

– He and Works Foreman Dufresne will meet with Mr. Al Legros, Georgia Pacific, to discuss the maintenance of Coleman Road during the harvesting project at Ragged Chute.

Mrs. Logan Belanger reported on a meeting held with Georgia Pacific representatives Rod and Tammy Mazzetti and Mayor Cleroux and Councillor Marcella held on May 9th, 2011.

– There are six blocks left to harvest in the Township of Coleman – a map and list of the remaining blocks will be submitted to Council.

– Applications to be submitted to the Ministry of Natural Resources have been taken to the Township lawyer for review prior to submission.

– Operational Plan and update will be presented to Council in June.

– Councillor Perry and other Members of Council would like to be present at all future meetings as this process would be included in the Official Plan review.

– Council would like Mr. Al Legros to attend the next meeting with Georgia Pacific

– Council would also like to give residents an opportunity to clean up after the harvest has been finished.

Cobalt Water Act

– The Clerk-Treasurer to arrange a meeting with Mr. Neil Gervais, Ministry of the Environment.

– Mr. Larry Wiwchar submitted his concerns and comments

– The best protection is the Current Act as indicated in the Assessment Report

– The Province of Ontario is concerned with the Cobalt Water Act

– A committee of land owners should be set up to help protect the water shed.

– Councillor Perry cautioned Council that if both municipalities agree not to issue building permits, a potential law suit could result

– Committees have to take the opinion of the Cobalt Water Commission into account.

The Clerk-Treasurer to get an update from Mr. Jeff Barton, Elk Lake community Forest, regarding the Bay Lake Project.

Correspondence received from Mrs. Marie Gutscher regarding the disunity of Coleman Township Residents as a result of the Coleman Water Distribution Project. Mrs. Gutscher advised she is very thankful for the new system and will pay whatever the cost.

Councillor Tresidder and Works Foreman Dufresne will meet with the Tri Town Sno Travellers regarding widening Clear Lake road.

Motion 11-05-13 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Council of the Township of Coleman sponsor the Athlete of the Year Award (student)- $25.00 and the Keeper Trophy-$50.00 for St. Patrick’s School in Cobalt. Carried.
 
Motion 11-05-14 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $200.00 to the SMC Diggers to host the Cobalt Kiddies Day, to be held on the August long-weekend. Carried.

Motion 11-05-15 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT the Township of Coleman proclaim May 31, 2011 as Hunger Awareness Day to raise awareness of hunger in Canada and to take action to help reduce hunger in our country

Carried

A quote received from Grant Home Hardware for an arborite top for the filing cabinets was reviewed.

Mrs. Belanger to request quotes from Rona and Earlton Country Store for marine board.

Council reviewed correspondence received from Mr. Oliver Jerschow (MEI) regarding the Larose Bridge – MIII Project funding. The Clerk-Treasurer to inquire if the Town of Cobalt has submitted their proposal.

Correspondence:

– AMCTO – volunteer opportunities

– AMO Communications • watch file

‘ LAS flyer

– Avenue Industrial Supply Co.

– Municipal World

– NE LHIN Minute

– CAA/ OGRA proposal to have HST gas tax revenue to transportation infrastructure

– WCWC: Standard of Care Safe Drinking Water Act

– OPS Safety and Security

– Canadian Miltary Role in National Emergency

– THY Board Minutes

– Your Toromont Advantage, Spring 2011

– Chamber of Commerce – newsletter

Chief Laitinen advised the Volunteer Firefighters will be clean up the highway next week – anyone who want to assist will be welcomed.

Motion 11-05-16 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Council of the Township of Coleman charge Northern Telephone 2.5 percent interest on the invoice dated February 28, 2011, for $9,015.71. Interest will be charged on a per month basis until the installation of the phone service on Ferguson Highway is completed

Carried.

The Works Department Student will clean up Ferguson Road later this week after the wind storm that occurred last week.

Motion 11-05-17 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

22785 Dependable emergency Vehicles 214,700.00

22786 Ken Jones 50.00

22787 Ontera 18.37

22788 Union Gas 452.52

22789 NorthernTel 409.33

GENERAL ACCOUNTS

22790 Pat Underhill 80.00

22791 Dianne Desormeaux 368.75

22792 Canada Post 333.35

22793 Canada Post 666.70

22794 Accuracy Environmental 118.65

22795 Acklands Inc. 394.56

22796 AJ Stone 22,215.80

22797 Arnstein Ind. Equipment Ltd. 34.07

22798 Bartlett’s Auto Electric Ltd. 161.78

22799 Benson Auto 346.59

22800 Bluewave Energy 208.80

22801 Campsall Electric 6.78

22802 Carleton Uniforms 265.95

22803 Silverland Cemetery 1,300.00

22804 Cobalt Coleman Catholic Cemetery 1,300.00

22805 Royal Canadian Legion 300.00

22806 CIBC 1,236.63

22807 City of Timmins 155.68

22808 Claire Bigelow 235.63

22809 C-Max fire Solutions 783.12

22810 Cote’s Pole Line 6,514.45

22811 Dam Depot 69.00

22812 Darcy’s Mechanical Repairs 175.00

22813 Dependable Emergency Vehicles 2,101.35

22814 Devost’s Valumart 50.92

22815 DTSSAB 14,954.87

22816 ElectronicNorth 180.69

22817 Fortier Beverages 69.00

22818 Grand & Toy 618.24

22819 Gabbani 99.08

22820 Grants Fuels 2,503.21

22821 Hydro One 2,075.87

22822 Kemp Pirie 252.10

22823 Kemp Elliot & Blair 16,159.00

22824 Lifesaving Society 130.00

22825 Linde 235.26

22826 Logan Belanger 117.37

22827 Minster of Finance 260.00

22828 Minister of Finance 4,919.00

22829 Northern Tel 204.46

22830 Nortrax 14.65

22831 OMERS 2,527.80

22832 Ontario Northland 84.75

22833 Orkin Pco 67.80

22834 Pioneer Diesel 200.53

22835 Receiver General – Payroll Deductions 6,337.36

22836 Regional Maple Leaf Comm. 257.64

22837 RONA 245.92

GENERAL ACCOUNTS

22838 Sirius Benefit Plan 3,389.26

22839 Temiskaming Speaker 265.55

22840 Tri-Town Automotive 223.50

22841 Wayne’s Garage 553.76

22842 Woody’s security & Locksmith 339.00

22843 WSIB 619.02

22844 Xerox 354.70

TOTAL $313,313.17

PAYROLL $24,214.37
_____________________________________ ____________________________________

CLERK-TREASURER ACTING MAYOR