May 7, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, May 7th, 2012 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

Deputation: Jack Church, Cobalt Water Commission

Present: Larry Wiwchar, Dennis Hakola, Dennis Kelly and Jim Patrick

ADOPTION OF THE AGENDA

Motion 12-05-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of May 7th, 2012 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

None

ADOPTION OF THE MIN UTES

Motion 12-05-02 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – April 23, 2012

Special Meeting – April 24, 2012 Carried.

ACCOUNTS

Motion 12-05-03 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT THE General Accounts in the amount of $94,973.10 be passed and paid. Carried.

Motion 12-05-04 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT THE Payroll in the amount of $13,805.68 for the month of April be passed and paid. Carried.

STAFF REPORTS

Chief Laitinen presented the following report:

– attended four fires – 3 in Coleman Township and 1 in the Town of Latchford.

– Attended the Ministry of Natural Resources seminar on April 22nd and 23rd.

– Highway Clean Up was done – 38 bags of garbage were picked up.

– attended a Mutual Aid Meeting in Dymond Township

– the Coleman Fire Department and Cobalt Fire Department are joining forces for the 2012 Emergency Preparedness Day

– the Automatic Aid Agreement with Latchford will be reviewed shortly.

Motion 12-05-05 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the report provided by Fire Chief Don Laitinen, as presented: Carried.

The Clerk-Treasurer presented the following Report:

– Quotes will be prepared for the Drop Box and Wheel Chair Access

– Mr. Clayton Seymour, Chief Building Official, will visit the Bass Lake Trailer Park

– Mr. Ron Ackert’s complaint regarding a “Poop and Scoop” by-law will be tabled until the next meeting.

– Mr. Larry Wiwchar arranged a meeting with Uniongas for Airport Road Residents.

– A payment has been made on the Coleman Water Distribution Loan.

Motion 12-05-06 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the report provided by the Clerk-Treasurer, as presented: Carried.

DEPUTATION

Mr. Jack Church was in attendance to inform Council with respect to the representation and role of the Cobalt Water Commission. Mr. Church advised the Commission monitors the Cobalt Water Supply Act and addresses complaints, contraventions and incidents. Their main responsibility is to ensure the quality of water going into the pumping station for residents in Cobalt and Coleman.

Mr. Church explained the “Primary” and Secondary” areas within the Cobalt Water Supply Act. The Cobalt Water Commission is trying to set up a meeting with Dr. Marlene Spruyt, Medical Officer of Health

Mayor Cleroux thanked Mr. Church for his presentation

BUSINESS ARISING FROM THE MINUTES

1. Cobalt Water Act Agreement

A further discussion was held regarding the Cobalt Water Act Agreement. Councillor Perry requested that property owners affected by this agreement be notified prior to completing this process. The Clerk-Treasurer to request that the municipal lawyer draft a letter to be sent to property owners.

This matter is tabled for the time being – a date will be set to meet with the Town of Cobalt to sign the agreement.

2. Water Service Agreement – Copies were distributed to Council for review.

3. Carriere Road – hydro line extension – Council confirmed that they would like Overhead Secondary services going to each home.

4. Timiskaming Health Unit – Cobalt Refinery Property – Council approved the letter prepared by Dr. Marlene Spruyt, Medical Officer of Health. A copy of this correspondence will be included with the newsletter going out shortly.

5. Proposed Wildlife Centre – update was reviewed.

6. Removal of topsoil – a copy of a proposed by-law was distributed to Council for review.

7. Ministry of Natural Resources – an invitation to make a presentation has been received regarding the Review of the Aggregate Resources Act. Councillor Marcella will prepare a presentation.

BUSINESS ARISING FROM THE MINUTES continued

8. Refinery Well Decommissioning – Mayor Cleroux read a letter from Mr. Gravelle requesting that the pump house remain after the well has been decommissioned. Council agreed to this request. Mr. George Kemp reviewed the easement agreements and advised that they should remain following the decommissioning as they affect other areas of concern in the Refinery Townsite. The Clerk to request a quote from R. H. Well Drilling Inc.

9. University Headframe – Mr. Gino Chitaroni provided Council with a sketch for the site. The Clerk-Treasurer to advise Mr. Chitaroni that his plan is tabled until such time as Council has time to review this matter.

10. Georgia Pacific – Council reviewed correspondence regarding their request for other parcels available within Coleman. The Clerk-Treasurer to advise that there are no other parcels available at this time.

NEW BUSINESS

1. Conferences – 2012 AMO Annual Conference

Spring Pulse Poetry Festival

2. Resolutions –

Council reviewed the following correspondence:

– Oxford County – Future Landfill Construction or Approval

– City of North Bay – ONTC

– Township of Evanturel – ONTC

– St. Patrick School – request for donation

Motion 12-05-07 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate the following:

St. Patrick’s School $150.00

Cobalt Public School $150.00 Carried

Motion 12-05-08 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS Premier McGuinty intends to proceeds with the divestiture of the Ontario Northland Transportation Commission (ONTC) despite great opposition from northern municipalities and political parties;

AND WHEREAS there is no apparent Government plan or divestment criteria that addresses the concerns of Northern stakeholders with regard to the current initiative and lost future opportunities;

AND WHEREAS the Northern Ontario Growth Plan acknowledges the critical need to maintain and enhance the North’s transportation infrastructure and to improve connectivity among the various modes of travel;

AND WHEREAS the decision to divest the ONTC will severely impact communities in the Districts of Nipission, Timiskaming and Cochrane;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the City of North Bay and The Township of Evanturel’s requests to Premier McGuinty to immediately terminate the planned divestment of the ONTC and meet with Mayors and Reeves of the Northern Communities affected by this proposal. Carried.

NEW BUSINESS continued

3. Ministry of Labour – Mr. Bill Gabbani conducted an inspection of the Coleman Gravel Pit. Mr. Gabbani strongly recommended that“No Trespassing – Danger” signs be installed at the entrance of the pit. Mr. Gabbani also advised that Private Owners are responsible for their businesses and properties.

3. Ontario Human Rights Commission – Mayor Cleroux proclaimed June 15th, 2012 Ontario Human Rights Code Day.

4. Mayors Coalition – Council reviewed correspondence received from The Town of Tilsonburg regarding the rising costs for OPP services.

CORRESPONDENCE

– Thank You – Cobalt, Coleman, Latchford & Area Food Bank

Cobalt Mining Museum

The Royal Canadian Legion

– HazMat Management – headline news

– EMO – update

– OMERS – new

– Ceridian – message

– AMO – Watch File, Breaking News

– Ontario Tire Stewardship – newsletter

– Patrick Wright – Ground Force Training

– Ministry of the Environment – Reg. 284/07

– CAC/RMCAO – press release

– Earlton-Timiskaming Regional Airport – minutes

– Emergency Preparedness Week

– MPAC – annual report 2011

IN CAMERA (CLOSED) SESSION

Motion 12-05-09 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

Motion 11-10-33 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local

board employees;

(b) a proposed or pending acquisition or disposition of land by the municipality or

local board;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:00 p.m.

to discuss the following matter: Purchase of land

Employee report Carried.

Motion 12-05-10 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:45 p.m. wit a report. Carried.

Motion 12-05-11 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the report provided by Mr. Ken Jones, By-Law Officer, as presented: Carried.

Motion 12-05-12 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the following be hired for Bass Lake and Works Department::

Bass Lake Caretaker Kristen Gagnon

Bass Lake Swim Program Curtus Bigelow

Kathryn Horie

Bass Lake Recreation Jennifer Gagnon

Bass Lake Assistant to

Caretaker Keisha Giroux

Coleman Works Department Robert Jake St. Laurent

Mark Siemens Carried.

CONFIRMATORY BY-LAW

Motion 12-05-13 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 11-10 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 12-05-14 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted. Carried.

ADJOURNMENT

Motion 12-05-15 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

23653 Martin Cook 151.20

23654 Bartlett’s Auto Electric Ltd 47.46

23655 Benson 446.35

23656 Bluewave Energy 1,399.38

23657 CIBC 814.09

23658 City of Timmins 155.68

23659 Cote’s Pole Line 603.42

23660 Don Laitinen 150.00

23661 Dis Tim Social Services Ad Bd 16,088.76

23662 EXP Geomatics Inc 13,668.12

23663 Gabbani Courier Service 36.59

23664 Grant Fuels Inc 1,747.47

23665 Grant Home Hardware Building 63.86

23666 Henderson Recreation Equipment 7,345.00

23667 Hydro One 2,021.18

23668 John Dufresne 153.00

23669 Kemp Elliott & Blair 17,176.00

23670 Lifesaving Society 225.00

23671 Linde Canada Ltd. 72.54

23672 Minister of Finance 260.00

23673 Minister of Finance 6,034.00

23674 North Cobalt Flea Market 54.59

23675 Northern Tel Mobility 240.29

23676 Nortax 3,240.61

23677 omers 2,381.48

23678 Ontera 17.81

23679 Phippen Waste Management 226.00

23680 Pioneer Diesel Injection Ltd 524.80

23681 Receiver General – Payroll 4,844.72

23682 Rona Ontario 34.33

23683 Sani Gear Fire 313.86

23684 Schoolhouse Products Inc. 517.54

23685 Sirius Benefit Plans 3,439.78

23686 Spectrum 2000 Com. 3,702.09

23687 Strongco Equipment 5,866.41

23688 Workplace Safety & Ins. 578.07

23689 Xerox Canada Ltd 331.62

TOTAL $94,973.10

___________________________ ___________________________

CLERK-TREASURER MAYOR