May 6, 2013

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, May 6th, 2013 at 5:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

Deputation: Michel Cooper – Stray cats at Mileage 104

Present: Jim Patrick

ADOPTION OF THE AGENDA

Motion 13-05-01 MOVED BY Susan Cote and SECONDED BY Cathy Marcella

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of May 6th, 2013 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared a conflict with matters dealing with Prism Publishing.

IN CAMERA (CLOSED) SESSION

Motion 13-05-02 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject Matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 5:30 p.m. to discuss the following matter; Doctor’s Contract Carried.

Motion 13-05-03 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 6:08 p.m. without a report. Carried.

ADOPTION OF THE MIN UTES

Motion 13-05-04 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – April 22, 2013 Carried.

ACCOUNTS

Motion 13-05-05 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT THE General Accounts in the amount of $64,478.81 be passed and paid. Carried.

Motion 13-05-06 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT THE Payroll in the amount of $15,055.05 be passed and paid. Carried.

Continued (2)

STAFF REPORTS

Works Department

Mr. Brian Bigelow advised:

– The No. 3 Kenworth needs to be repaired – the transfer case must be replaced – approximate cost $20,000.00. This matter tabled for the time being.

– The Fuel pump will have to be replaced on the C3500 – cost $1,800.00.

– Summer Students will begin work May 8th and May 13th, 2013 and finish one week earlier.

– Bass Lake Park – a new water line will be installed in the lower part of the park

– a wooden fence, a new gate will be installed to replace the present fencing – the fence will be moved back to give more room for parking.

– Tires have to be replaced on the tandem – Quote $3,000.00

– Council reviewed the list of items identified on the Municipal Building Assessment –

Mr. Bigelow and Chief Laitinen will look it over to see what they can complete internally.

– The garbage can will be moved to the back of the hall – the hall to reflect the change.

Motion 13-05-07 MOVED BY Lois Perry and SECONDED BY Cathy Marcella

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Fire Department

Mr. Don Laitinen reported:

– The Coleman Fire Department attended a bush fire on May 5th, 2013. The fire started in Latchford and spread into Coleman.

– A work party will be held on Saturday to get the gear ready for the Summer

– A fire band will be in place effective May 7th – no permits will be issued. Camp fire will be allowed for the time being.

– A hose bed dryer has been designed – cost approximately $4,000.00 – to be used to dry canvas hose which is used to fight forest fires only – decision deferred to the present time.

– the Mutual Aid meeting will be held May 7th – all are invited.

– Flood Warning have been issued for the Montreal River Water Shed – sand bags will be purchased.

Motion 13-05-08 MOVED BY Susan Cote and SECONDED BY Cathy Marcella

BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Laitinen, as presented: Carried.

Administration

The Clerk-Treasurer distributed a report for the AMCTO, Zone 8, conference and copies of the Progressive Discipline and the Difficult Employee presentation.

Motion 13-05-09 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Administration Report Submitted by the Clerk-Treasurer, as presented: Carried.

DEPUTATION

Mr. Michel Cooper was in attendance to express his concern regarding stray cats at Mileage 104.

He also requested that his dumping fees be waived as he cleaned up his building – he wanted his fees to be passed

on to the Fire Department. Mr. Cooper also complained about the condition of roads in Mileage 104.

Continued (3)

BUSINESS ARISING FROM THE MINUTES

1. Public Works and Government Services Canada – Latchford Dam Replacement

– Council reviewed correspondence forwarded to Timiskaming First Nation regarding the Latchford Dam Replacement Project.

2. Fire By-Law and Permit review.

– Council approved the Fire By-Law and Permit – the Clerk-Treasurer will prepare the by-law for the next regular meeting of Council

3. Notice of Pre-Hearing – Ontario Power Generation

– The Assessment Review Board will hold a Pre-hearing by Telephone Conference Call on Tuesday, June 4, 2013

4. By-Law 13-13 – Decreasing Speed Limit – consideration

Motion 13-05-10 MOVED BY Lois Perry and SECONDED BY Susan Cote:

BE IT RESOLED THAT By-Law No. 13-13 being a by-law for decreasing the speed of motor vehicles on Portage Bay Road,

Gillies Depot Road and Nipissing Road from statutory speed limit be rescinded – the speed limits to remain at 40 km/hr. Carried.

5. Ontario Realty Corporation Lease review

– The Clerk-Treasurer to enquire about the location and buildings of this lease property.

6. Marsh Bay proposed lot development

– Council review the preliminary plan and requested that a quote be provided for the survey of the parcels.

7. Temagami-Cobalt Corridor – Planning Session

– The Strategic Planning Session will be hald Wednesday, May 22nd, 2013 in Latchford.

NEW BUSINESS

1. Conferences – LAS meeting – Town Hall Sessions

Property Entry Training course

Rules of Procedure and the Science of Minute-Taking

2. Motions – City of Brampton – Veterans Affairs Canada – Hire a Veteran Program

– deferred to the next meeting of Council

Prism Publishing – Spring Pulse Poetry Festival & St. Pat’s School

– denied

3. Clean Up Week –

– Clean Up Week will be held May 21st to May 24th, 2013.

Council reviewed the following correspondence:

– EMO – Invitation to Host James Bay Evacuees

– Infoseniors – Seniors’ Month

– City of Temiskaming Shores – Financial Statements

– Ministry of Transportation – National Safety Code 11B

– Ministry of Citizenship & Immigration – Ontario Medal for Good Citizenship

Continued (4)

4. Montreal River – water levels

– The Ministry of Natural Resources continues to advise area residents that a flood warning remains in effect for the Montreal River watershed.

COMMITTEE REPORTS

1. Bass Lake Committee

Councillor Perry reported on a meeting held with the Committee

– playground equipment has been selected

– wooden fence will be installed shortly

– Ms. Jennifer Milroy was selected as caretaker for 2013

2. Environmental

Mayor Cleroux advised Miller Paving will move their crusher from Sharp Lake Park

Hydro One will start the installation of the hydro line extension on Carriere Road shortly.

CONFIRMATORY BY-LAW

Motion 13-05-11 MOVED BY Lois Perry and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 13-21 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 13-05-12 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 13-21 be read a third and final time and be passed and enacted. Carried.

CORRESPONDENCE

– Mayor Cleroux read a letter from Mr. Bud Berry expressing his appreciation for the Marsh Bay Road upgrade.

– Canadian Environmental Protection – newsletter

– AMCTO – Municipal Minutes, Legislative Express, Municipal Elections Express # 1

– HazMat – update, marketplace

– The Weekly Detour – newsletter

– AMO – Watch File, Breaking News

– OGRA – alert

– Concrete Ontario – newsletter

– MNDM – Improving Highway 65, Ontario unveils Plan for New Infrastructure Plan

– Ontario Clean Water Agency – update

– Ontario Tire Stewardship – news

– Veso Sobot – spending smarter

– MPAC – 2012 annual report and financial statement

– Mike Stadnyckvj – water tap

– Canadian HR Reporter – subscription

– Independent Electricity System Operation – 2012 Annual Report

– Municipal World – May issue

– InfraCycle Fiscalsolution – newsletter

– Quest – talks

– Temagami-Cobalt Corridor Minutes

– Ontario Trails – news

– Accessibility Directorate greetings

– OMERS – new

– Hydro One – Changes to account

Continued (5)

ADJOURNMENT

Motion 13-05-13 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

24600 Canadian Process Serving Inc. 163.43

24601 CIBC 941.60

24602 City of Timmins 155.68

24603 Claire Bigelow 531.67

24604 Dist Tim Social Services Ad Bd 10,099.96

24605 Electronic North Inc. 554.49

24606 Fire Safety Canada 281.37

24607 Gabbani Courier Service 68.63

24608 Hydro One 1,598.64

24609 J.L.Richards & Associates 3,298.47

24610 John Dufresne 79.90

24611 Kemp Irie 602.14

24612 Kemp Elliott & Blair 18,419.00

24613 Lifesaving Society 153.00

24614 Minister of Finance 4,486.00

24615 Munisoft 3.00

24616 North Cobalt Flea Market 128.73

24617 Northern Tel Mobility 235.58

24618 OMERS 2,884.32

24619 Orkin PCO Services Corp 73.45

24620 Receiver General – Payroll 5,712.66

24621 Rona Ontario 306.28

24622 Spectrum 2000 958.03

24623 SSQ Financial Group 3,032.85

24624 Staples 207.66

24625 Stone Company 4,842.02

24626 The Brik 450.87

24627 Carswell 116.50

24628 Temiskaming Municipal Building 1,773.00

24629 Town of Cobalt 386.00

24630 Tri-Town Automotive 49.22

24631 TSC Stores 258.34

24632 Wayne’s Garge 737.00

24633 Workplace Safety & Ind Bd 650.34

24634 Zerox Canada Ltd 238.88

TOTAL $64,478.81

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR