May 5, 2014

 

Minutes – Draft Only REGULAR MEETING MINUTES May 5, 2014 _____________________________________________________________________________

 

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, May 5th, 2014 at 6:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: C. Marcella

L. Neil

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Deputation: Janice MacPherson, CIBC

Pierre Leveille, Ontario Northland

Guest: Miss Callista Laffrenier

John Vanthof, MPP, Ken, Karen and Cara Laffrenier

ADOPTION OF THE AGENDA 

Motion 14-05-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of May 5th, 2014 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST 

N/A

ADOPTION OF THE MIN UTES 

Motion 14-05-02 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – April 22, 2014

Special Meeting – April 24th and 29th, 2014 Carried.

ACCOUNTS 

Motion 14-05-03 MOVED BY Cathy Marcella SECONDED BY Lisa Neil :

BE IT RESOLVED THAT THE General Accounts in the amount of $161,028.97 be passed and paid. Carried.

GUEST – Miss Callista Laffrerier

Mayor Cleroux presented Miss Laffrenier with a congratulatory plaque for her accomplishment for completing the legislative page program.

On behalf of the Province, the Honourable John Vanthof also congratulated Miss Laffrenier for her achievement and presented a letter of recognition. Mr. Vanthof advised Ms. Laffrenier was one of twenty two pages and, during this session, had to memorize the names of 107 Members of Provincial Parliament.

Mr. Todd Bozak, her teacher at St. Patrick’s School, also sent his regards and good wishes.

Continued (2) Minutes – Draft Only DELEGATIONS REGULAR MEETING MINUTES May 5, 2014 _____________________________________________________________________________

 

DELEGATIONS 

Janice MacPherson, CIBC 

Ms. MacPherson was in attendance to bring Council up to date with regards to the Township of Coleman’s investment and financial position. Investment have increased by $7,000.00 to $254,3681.11 since October 2012. Investment are made according to provincial mandate. Some government bonds were changed to corporate bonds in order to maximize the revenue. Information regarding loans was also provided.

Mayor Cleroux thanked Ms. MacPherson for her excellent presentation.

Pierre Leveille, Ontario Northland 

Mr. Leveille was in attendance to address Council’s and Mrs. Julie Buffam’s concern with Bass Lake Railway Crossing. Mayor Cleroux advised that the crossing poses a danger for vehicles and pedestrians. The approach is angled in such a way that it creates a hazard both Summer and Winter.

Mayor Cleroux forwarded Mrs. Buffam’s letter to Mr. Leveille.

Suggestion – installation of a single flashing light.

Recommendations put forward were – post reduced speed limits, stop signs, increase the distance for sounding the whistle and removal of snow sooner during the Winter months – snow bank should never be higher than 1.02 metres.

Mr. Leveille advised that he had just recently been moved to this position with Ontario Northland and assured Council that he would monitor the situation as Bass Lake Railway Crossing closely. Mr. Leveille will look into a single flashing light and request that the distance for sounding the whistle be increased.

Mayor Cleroux thanked Mr. Leveille for attending the meeting and listening to Council’s concerns.

STAFF REPORTS 

Works Department 

– Mr. Brian Bigelow presented a private plowing report.

– In the near future, something will have to be done with the loader at the Municipal Waste Site as it is beyond repair. Mr. Bigelow has requested quotes for the replacement of the loader.

Motion 14-05-04 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Fire Department 

– Chief Laitinen advised that, although Fire Permits were required as of April 1st, he did not insist that residents obtain them due to the large amount of snow still left, but, permits will be enforced as of May 6th, 2014.

– Coleman Fire Department’s Emergency Preparedness Day will be held May 10th in conjunction with the Cobalt Fire Department.

– The Mutual Aid meeting will be held May 14th, hosted by the Coleman Fire Department.

– Forest Fire Hazard Signs will be erected on Portage Bay Road, Bass Lake Road and the Municipal Complex on Marsh Bay Road.

– Chief Laitinen presented a list of fire equipment to Councillor Marcella – equipment will be listed in Coleman’s 10 year plan. Unit # 5 will be not be scrapped or sold but will be used to fight forest fires. Minutes – Draft Only Continued (3) REGULAR MEETING MINUTES May 5, 2014 _____________________________________________________________________________

 

Continued (3)

Motion 14-05-05 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Don Laitinen, as presented: Carried.

Administration 

– The Clerk-Treasurer presented a report on Summer Students wages and Fire Department coverage.

– the Township of Coleman is now registered with Waste Diversion Ontario.

– The deadline for Roof Repair quotes is May 23, 2014

Motion 14-05-06 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BY-LAWS 

Motion 14-05-07 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 14-14 being a by-law to authorize the execution of the Amendment to the Municipal Funding Agreement for the transfer of Federal Gas tax Revenues be read a first and second time.

Motion 14-05-08 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 14-14 be read a third and final time and be passed and enacted . Carried.

BUSINESS ARISING FROM THE MINUTES 

Water Freeze Up debriefing meeting – report

Councillor Marcella reported on the debriefing meeting held with Mr. Bruce McMullan, AECOM.

A curb stop has been installed which meets the standards of a bleeder and can be used in future years if necessary. There is also another type of automatic bleeder which could be installed that would use less water. Should it become necessary to dig up the lines again, insulation should be added to the pipes. Mr. McMullan felt this “freeze up” was an anomaly this year due to weather conditions and type of earth in this location.

Council approved the purchase of a magikist for use in the municipality as the Town of Cobalt will not permit the use of their magikist in the future – cost $3,000.00 plus the price of extra hose.

The Town of Cobalt will be charging the municipality $0.45 per cubic meter for water used during the ongoing bleed.

Mr. McMullan advised the hydrants should not freeze – the grease in the hydrants gets very thick and this product should be adequate for this area. This situation has not happened in the last 3 years – again, due to weather conditions, they might have been harder to open.

Chief Laitinen must notify the Town of Cobalt prior to taking water at the Pump House.

Coleman Community Hall review

Councillor Marcella presented comments for the Community Hall Policy. The Minutes – Draft Only Updates were provided to Council for review – thee is no danger at the present time with flooding. REGULAR MEETING MINUTES May 5, 2014 _____________________________________________________________________________

 

Clerk-Treasurer will make the changes for Council’s review.

Montreal River update

Updates were provided to Council for review – thee is no danger at the present time with flooding.

Continued (4)

Gillies Lake – Culvert

Mayor Cleroux will discuss the change of this culvert with the Ministry of Transportation and the Ministry of Natural Resources.

NEW BUSINESS 

Conferences – 2014 AMO Annual Conference

OGRA Managing Your Road System Risk and Performance

Opertor Courses

Council reviewed the following correspondence:

– Motions regarding the OPP Billing Model provided by Baldwin Township and the

Township of Hilliard

– Public Library Service Awards 2014 – Call for Submission

– Ontario Medal for Good Citizenship

– Temiskaming Municipal Building Association – Financial Statements

Mr. Chris McLaughlin, NEOnet GIS Project, advised that both FedNor and NOHFC have approved $500,000.00 contributions to the GIS Project. NEOnet be working with the municipalities over the next two years to complete the Municipal Geographical Information System.

Summer Students

Motion 14-05-09 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the following be hired for the Coleman Swim and Recreation Program as recommended by the Bass Lake Park Committee:

Program Supervisor -Curtus Bigelow

Swim Instructor and Lifeguards -Taylor Patterson

Julia-Shea McDiarmid

Recreation Program -Zoe Koza.

Mr. Brian Bigelow will select and interview the Works Department Summer Students.

Ms. Milroy and Ms. Gagnon will select and interview the Summer Student for Bass Lake Park.

COMMITTEE REPORTS AND APPROVAL OF MINUTES 

Bass Lake Committee

Councillor Perry advised she is working on plans for the replacement of the Gazebo and Lifeguard shack.

Planing & Development

Council discussed the development of residential lots in the Township of Coleman. Coleman parcels and plans will be reviewed at the next regular meeting. Minutes – Draft Only REGULAR MEETING MINUTES May 5, 2014 _____________________________________________________________________________

 

Councillor Marcella reported on a meeting held with Mr. Britt Herd, Miller Paving North, regarding the 2014 road program. The program will be starting early in June. Mr. Herd will provide an update for the 2014 road plan.

Continued (5)

CORRESPONDENCE 

– AMCTO – Municipal Minute, Legislative Express

– AMO – Breaking News, Watch File, Provincial Budget

– Environmental Events – announcement

– HR Advantage – newsletter

– Cleanteck Canada – update

– Beer Store – information

– Cement Association of Canada – Ontario Building Code

– Lancaster House – Audio Conference

– MPAC News – April 2014

– Ontario Clean Water Agency – newsletter

– The Checker – update

– Ontario Trails Council – news

– Borden Ladner Gervais – Court of Appeals

– Municipal World – May issue

– Judy Dezell – Federal Gas Tax

– MFOA – Budget and Related Documents

CONFIRMATORY BY-LAW 

Motion 14-05-10 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 11-10 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Moved by 14-05-11 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted. Carried.

ADJOURNMENT 

Motion 14-05-12 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS 

25500 – Don Laitinen 1,650.00

25501 – Bartlett’s Auto Electric Ltd 31.84

25502 – Benson 65.70

25503 – Brownlee Equipment 18.11

25504 – CIBC 470.28

25505 – Claire Bigelow 229.00

25506 – Cote’s Pole Line Inc. 3,420.51

25507 – Dis Tim Social Services Ad Bd 16,248.00 Minutes – Draft Only 25513 – Minister of Finance – OPP 4,102.00 REGULAR MEETING MINUTES May 5, 2014 _____________________________________________________________________________

 

25508 – ECO-Logix 3,121.31

25509 – Hydro One 41.96

25510 – J.L. Richards & Associates Ltd 385.65

25511 – Miller Paving – Northern 53,117.91

25512 – Minister of Finance 215.28

25513 – Minister of Finance – OPP 4,102.00

25514 – Munisoft 113.00

Continued (6)

GENERAL ACCOUNTS continued

25515 – Ontera 55.51

25516 – Orkin PCO Services 79.67

25517 – Pioneer Diesel Injection Ltd. 141.25

25518 – Pitney Bowes 354.58

25519 – Purolator Courier Ltd 9.89

25520 – Receiver General of Canada – HST 48,644.07

25521 – Temiskaming Printing Co. Ltd 615.53

25522 – Temiskaming Office Pro 327.04

25523 – Town of Cobalt – Doctor 6,000.00

25524 – Town of Cobalt – Freeze Up 8,417.93

25525 – Town of Latchford – Road Mtce 3,390.00

25526 – Town of Latchford – Doctor 6,780.00

25527 – Town of Latchford – Recycling 1,217.51

25528 – TriTown Automotive Ind Supply 197.03

25529 – TSC Stores 132.53

25530 – Uniongas 1,031.67

25531 – Wilson Chevrolet Buick – refund 407.21

TOTAL $161,021.97 

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR