May 26, 2008 Special

Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, May 26th, 2008 at 6:00 p.m.

There were present:

Township of Coleman Mayor: C. Belanger

Councillor: R. Beeson

A. Chitaroni

L. Perry P. Tresidder

Clerk-Treasurer: C. Bigelow

Marsh Bay Conservation Association: Jim O’Brien

Bud Berry

Liz Foley

Ontario Power Generation: Mr. & Mrs. Ed Dobrowolski

Mario Durepos

Jillian McLeod

Ministry of Natural Resources: Bob Aubin

Kim Groenendyk

Present: Dan Cleroux

Mayor Belanger opened the meeting and turned it over to Mr. Dobrowolski.

Mr. Dobrowolski was in attendance to update Council with respect to the activities at Hound Chute. He gave an overview of the redevelopment project. The concrete structure will be rehabilitated. A spillway dam and an Obermeyer Weir will be constructed. The existing powerhouse will be shut down and will be replaced with a new powerhouse.

Ontario Power Generation is committed to replacing the flashboard at Hound Chute with an Obermeyer Weir. The work will be completed prior to Spring fleshet in 2009. Ontario Power Generation will be able to remain within the summer band. Consistent water levels will be maintained throughout the summer – they will operate at 274.1 throughout the year unless there happens to be an extreme weather event during this process.

W.P. # 1 – Bailey Bridge Spillway Access

W.P. # 2 – Spillway Rock Fill Cofferdam

Water Management during Construction –

– Flows will be channelled over the flashboards.

– During repairs and Installation, all flows are channelled through existing station and cut-off wall

– Water levels will fluctuate but not drop below 273.9m

– Minimum flow will be maintained for downstream users.

Regular Communications during Construction

– weekly summary – guideline and flow

– posted on internet

– provide Coleman by fax

– periodic update on project progress

Continued (2)

A discussion followed regarding the Water Management Plan. The Plan will be revised as soon as the project is completed. In the meantime, the Plan will be reviewed in July and approved as is. An amendment will be added with the description of the facility when it is completed. The statement with “Reasonable Effort” has already been incorporated in the Plan.

The Standing Advisory Committee will advise the Steering Committee. The Standing Advisory Committee will consist of six to nine members plus Native Members. The PAC will be dissolved and PAC members can submit their names if they want to be considered for the Standing Advisory Committee. There will be one member from Coleman Council and one member from the Marsh Bay Conservation Association Committee on the Standing Advisory Committee. The Committee still has to agree to the Terms of Reference. There will be a minimum of two meetings per year – more if needed. Members will serve from three to five years providing for a rotation of members on the Committee. The Steering Committee is responsible for all liability. Mr. Dobrowolski will update the Standing Advisory Committee when invited. Each Water Manage Plan has its own Standing Advisory Committee.

Mr. Dobrowolski will discuss the use of Coleman Waste Site with Mr. Dan Morin, Project Manager, and report to the Township of Coleman.

Mr. Dobrowolski thanked all present for their patience throughout the process. The end is in site. It all worked out and is a win win situation for all concerned.

A discussion was held regarding the disability access to the Municipal Office. The Clerk-Treasurer to contact Dupuis Paving to advise him that the work is not complete and requires to be brought up to the Ontario Building Code.

Ms Kim Groenendyk, Ministry of Natural Resources, will advise when she can meet with Council to discuss future Crown Land Acquisition.

The Clerk-Treasurer provided Council with a summary of the Municipal Plan Review and One Window Provincial Planning Service Workshop held in April 2008.

Mr. Peter Sorenson has submitted his resignation. An ad will be placed in the Speaker for a replacement.

An ad will be placed in the Speaker for the Bass Lake Beach Campground and Concession.

Council reviewed correspondence received from the Town of Kirkland Lake and the Life Saving Society. The Summer Recreation and Swim Program Employees will attend their pre-season training. Council approved their travel expense and accommodation if needed.

Motion 08-05-15 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR