May 24, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Tuesday, May 24th, 2011 at 5:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Clerk Intern: L. Belanger

Fire Chief: D. Laitinen

By-Law Officer: K. Jones

Deputation: Jeff Barton and George Lefebvre – Elk Lake Community Forest

Mary Church – Remax

Also present: Doug McLeod, Bill Sutton, Larry Wiwchar and Lawrence Othmer.

Motion 11-05-12 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – May 9, 2011

Special Meeting – May 16, 201 Carried.

Councillor Perry declared a conflict of interest with matters dealing with the Speaker and Voice.

Mr. Jeff Barton and Mr. George Lefebvre were attendance to bring Council up to date with the Crown Land Acquisition process along the Montreal River. Mr. Barton presented a copy of his presentation which he discussed with Council. He advised Council to proceed with the project in three phases with the primary phase being the acquisition of the Crown parcel on the east side of the lake rather than to try to initiate the amendment of the Land Use Plan at the same time. Mr. Barton reviewed this project with Ms. Mary Lou McKeen, Planning and Information Management Supervisor for the Ministry of Natural Resources.. Mr. Barton will proceed with a Terms of Reference for the Project that will outline proposed field work for this year and next year which will require a biologist with the expertise to do this work.

Motion 11-05-13 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Council of the Township of Coleman still wants to proceed with the acquisition of shore line along Bay Lake in the Township of Coleman. Carried.

Mayor Cleroux thanked Mr. Barton and Mr. Lefebvre for their presentation.

Ms. Mary Church was in attendance to advise Council with respect to the best way to proceed with the Bass Lake parcel development. Ms. Church advised lots should be a minimum of two acres of usable land in depth – a survey will be required. These lots would be valued similarly to Airport Road Lots. Building lots are in demand at this time.

Council will postpone the development of trailer lots until an overall plan is in place for Bass Lake Park.

Ms. Church advised there is one lot left on Airport Road. Council is proceeding with the development of lots near Mud Lake. Road Foreman Dufresne has requested quotes from local contractors for the construction of the road leading to these parcels.

Motion 11-05-14 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Council of the Township of Coleman declare part one, two, three four and five on Plan 54R-5108 as surplus. Carried.

Committee Reports:

Public Works

– a two way radio will be purchased for the new plow truck.

– tires have been purchased for the white truck and will be purchased for the grader in the near future.

– Mr. Dufresne and Councillor Marcella met with Mr. Bruce McMullan regarding the road resurfacing of roads located in the Coleman Water Distribution System area.

Motion 11-05-15 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Council of the Township of Coleman approve the lease of a Kenworth Plow for a term of 36 months, in the amount of $3,890.24 per month. Carried.

Planning & Development

– Councillor Cote advised the Earlton Airport financial situation remains strained. Chief Arden McBride and Susane King attended a meeting of the Earlton-Timiskaming Regional Airport Municipal Services Board and expressed an interest in doing what they can for the area. Chief McBride informed the MSB that he would brief his committee and see what they could do.

Coleman Water Distribution System

Councillor Tresidder declared a conflict of interest with matters dealing with the Coleman Water Distribution System

Councillor Marcella advised Council should consider borrowing the funds for the Coleman Water Distribution System project – $383,000.00 as these funds are required no matter how Council votes to repay this outstanding balance for the project.

The Clerk-Treasurer to get more information regarding the financing of this amount from another local financial institution as well as CIBC and prepare a borrowing by-law.

Mr. William Sutton presented his comments and recommendations regarding the Coleman Water Line Project. He suggested that Council accept some of the cost when they make their decision.

Mr. Doug McLeod recommended that the public meeting be conducted in an orderly fashion. Although past Council did not consult with Water Users, it is time to move forward.

Mr. Larry Wiwchar suggested

– that Council use a PA system with speakers during the meeting and that Council speak in order.In

his opinion Councillor Pat Tresidder should have a vote if all Coleman Property Owners are to be paying for the cost of the project. Council did not agree.

– He also requested that the Clerk-Treasurer prepare a scenario in writing showing assessment cost.

– Coleman properties should be advertised on the Website.

Mr. Lawrence Othmer asked when the surface treatment of the road would be completed. Councillor Marcella advised the road work is scheduled to begin June 6th.

Tourism and Recreation

Councillor Perry reported on a CCLT meeting held May 19th . A Development Officer will hired to work on the project and he will require an office. Mayor Cleroux offered his office for this purpose.

Mr. Brian Koski will look after the placement of the sign for the southern part of the region.

Bass Lake Committee

– Council reviewed correspondence received from Ontario Northland. The Clerk-Treasurer to advise Mr. Dale Proctor that Council wish to proceed with a new agreement for the pipe crossing Agt. 99.79 TSD – Water Line to Bass Lake Beach – File 7513-423.

– Mrs. Belanger to obtain prices for two flag poles for Bass Lake Park.

– Signage will have to be reviewed and new signs will be erected shortly.

– Correspondence regarding the Right of Way & Easement was deferred to a Closed Meeting.

– The Clerk-Treasurer to look into the permit to clean the beach and if necessary request an extension.

– Mrs. Belanger is checking the “Potable Water” signs for the park with the Temiskaming Health Unit.

– Mrs. Belanger will request an appraisal for the lodge.

– Playground equipment will be ordered.

Unfinished Business:

1. Motion 11-05-16 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Council of the Township of Coleman approve the Grant Home Hardware quote in the amount of $419.99, for the construction and installation of a counter top in the municipal office. Carried.

2. Motion 11-05-17 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Council of the Township of Coleman approves the purchase of playground equipment from Henderson Recreation Equipment Limited for Bass Lake Beach, in the amount of $5,378.80. Carried.

3. Motion 11-05-18 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Council of the Township of Coleman approve the application for the Release of Trees Reserved to the Crown, prepared by Georgia Pacific. Carried.

4. Northern Telephone – new line to Waste Site

Councillor Marcella declared a conflict of interest with matters dealing with Northern Tel.

Councillor Cote will prepare a letter expressing Council’s displeasure with Northern Tel’s long process to install the new line.

5. Hall Rental Agreement – liability

Mrs. Belanger is amending the Hall Rental Agreement to include a save harmless clause for Council’s review.

6. MIS Municipal Insurance Services Ltd – Automobile Insurance – optional

Mayor Cleroux read a letter from MIS Municipal Insurance Municipal Insurance Services Ltd which emphasizes the “Automobile Insurance – Optional Accident Benefits” stating that all employees and drivers of municipal vehicles be advised that the municipality has not purchased any options and they should consult their personal insurance broker. The same Accident Benefit buy-up options are also available to them on their own personal auto policies.

New Business:

Conferences – OGRA: Snow School

– MOW: Webinar Safe Drinking Water

– Chamber of Commerce – Annual Dinner

Council reviewed correspondence received from The Corporation of the Town of Amberstburg regarding the Nuclear Reactor Program.

Motion 11-05-19 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase a Prism Publishing advertisement in the amount of $99.00, for Armed Forces Day to honour our brave men and women in the military. Carried.

Motion 11-05-20 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Speaker for Canada Day – Display the Flag Contest in the amount of $175.00. Carried.

Council review the following correspondence:

– The Clerk-Treasurer to forward a letter of support to the Township of James’ regarding the relocation of Highway 566 since it is unusable as official use requires an Order in Council to abandon the old road and take charge of the new road.

The Clerk-Treasurer to forward the Municipality of Temagami’s request for the Ulitmate Fishing Town

to all Councillors for support.

– Ontario Good Roads Association’s annual questionnaire. Works Foreman Dufresne will complete the questionnaire.

– The Lifesaving Society’s 2011 Water Smart Contest.

– The Ministry of Citizenship and Immigration regarding Ontario Medal for Good Citizenship.

– Mayor Cleroux will review and complete KBM Resources Group’s independent forest audit of the Temagami Crown Management Unit.

– the Ministry of Natural Resources’s Bear Wise program. Fact sheets will displayed for Coleman residents.

A meeting is scheduled for June 1st, 2011 at 6:00 p.m. at which time Mr. Neil Gervais and Mr. Ian Smith, Ministry of the Environment, will make a presentation on the Town of Cobalt and Township of Coleman Draft Assessment Report.

The Clerk-Treasurer advised that progress is being made on the process for the request of Surplus MIII Funds for the Larose Bridge project. Mayor Cleroux requested confirmation that the Township of Coleman will be successful in receiving these funds.

Motion 11-05-21 MOVED BY Lois Perry SECONDED BY Cathy Marcella:

WHEREAS the Temagami Cobalt Corridor Committee has identified a need for a youth intern to assist the joint committee; and

WHEREAS the committee would like to apply for funding through FedNor’s Youth Internship Program; and

WHEREAS the municipalities represented by the Temagami Cobalt Corridor Committee would be responsible to pay the balance of the costs not funded by FedNor;

THEREFORE BE IT RESOLVED THAT the Council of the Township of Coleman authorizes the submission of a funding application for an intern for the Temagami Cobalt Committee;

AND FURTHER THAT Council commit to fund a portion of 25% ($1,250.00) of the cost of the Committee’s balance. Carried

Councillor Cote questioned the Waste Site Attendant’s routine with respect to Landfill Site invoices.

The Clerk-Treasurer to forward Cote’s Pole Line fees for the motor vehicle accident which occurred on April 14th, 2010.

Correspondence:

– AMCTO: Proposed changes to OMERS Pension Plan

– Mattawa Group Inc.: Industrial Cleaning Services

– Sol Powered Energy Corporation: Churches go solar

– FCM – communique

– MND&F- Improving Municipal Infrastructure in Kirkland Lake

– Northern Growth Plan Progress Update

– Chamber of Commerce – College Boreal

– HazMat Management – Headline News

– DTSSAB Board Meeting Minutes

– The Temiskaming Genealogy Group

– College voice

– Earlton-Timiskaming Regional Airport Mun. Serv. Bd – minutes.

Motion 11-05-22 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR