May 22, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Tuesday, May 22nd, 2012 at 6:00 P.M.

There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
L. Perry
Acting Foreman: B. Bigelow

By-Law Officer: K. Jones

Clerk-Treasurer: C. Bigelow

Deputation: Mary Church, Remax
Bud Berry, Marsh Bay Road
Larry Wiwchar, Cobalt Water Act Agreement
Dennis Hakola, Cobalt Water Act Agreement

Present: Paul Pinkerton, Doug McLeod, Dennis Kelly

ADOPTION OF THE AGENDA

Motion 12-05-18 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of May 22nd, 2011 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared with matters dealing with The Voice and Speaker

ADOPTION OF THE MINUTES

Motion 12-05-19 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – May 7, 2012
Special Meeting – May 8, 2012 Carried.

ACCOUNTS

Motion 12-05-20 MOVED BY Susan Cote and SECONDED BY Cathy Marcelly:
BE IT RESOLVED THAT the General Account in the amount of $15,593.81 be passed and paid.
Carried.

Motion 12-05-21 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a)a proposed or pending acquisition or disposition of land by the municipality or local board;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 6:05 p.m. to discuss the following matter: Sale of Land Carried.

Motion 12-05-22 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 6:15 p.m. without a report. Carried.

STAFF REPORTS

Works Department
– Mr. Bigelow advised the works department need another mechanic to repair vehicles and the present mechanics are frequently busy with other commitments. Advertisements will be placed in the newspapers.

– Council reviewed quotes for summer and winter tires for the Grader and Kenworth – Mr. Bigelow will arrange a price list for Council’s review.

– Completed many tasks at Bass Lake Park.

Motion 12-05-23 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the report provided by Mr. Brian Bigelow, Works Department, as presented: Carried.

Administration

The Clerk-Treasurer presented a report regarding
– Quotes for a drop box and wheel chair access will be requeted
– new employees should be enrolled in OMERS from date of full time of hire
– Council reviewed Mr. Ron Ackert’s complaint regarding animals defecating on municipal roads
– the Trailer parked at the back of the park will be removed no later than May 31st, 2012
– Ministry of Natural Resources have a fire ban effective May 16th, 2012.
– Bryan’s Flooring will be requested to look at the community hall floor.
– the Emergency Table Top report was distributed to Council.

Motion 12-05-24 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the administration report provided by the Clerk-Treasurer, as presented: Carried.

Councillor Perry read Mrs. Anita Koza’s Library report

Motion 12-05-25 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the report provided by Mrs. Anita Koza, Cobalt Library, as presented: Carried.

DEPUTATIONS

Mr. Bud Berry was in attendance to request that the second layer of cold tarring be started where
it originally was to begin on Robitaille Road. He advised he is very happy with progress being made to date on municipal roads.

Mr. Larry Wiwchar was in attendance to put forward the following questions:
1. Concrete examples of new initiatives
2. Would Council be open to hear about a consortium to develop assessment potential
3. Requests permission to attend planning meetings with the Planner present.
4. Requests the Planner’s advice regarding the Cobalt/Coleman Anti Development Plan
5. Requests information as it relates to OMB decision, MOE input and input from the Temiskaming Health unit.
6. Written opinion of the Planner and Legal Council re lands which are deemed “land locked”
7. Review commitments made in writing in response to April 16th, 2011 presentation
8. Requests a written response.

Mr. Dennis Hakola was in attendance to requests clarification regarding proposed agreement:
1. Meaning of “development that is naturally occurring”.
2. Has the Water Commission been removed from the contract and, if not, why not.
3. Have the affected land owners been informed by letter
4. How does this contract benefit Coleman and protect the citizens’ rights when it completes the sterilization of some of our residents’ land – Water Users are protected by the Cobalt Water Act, the Ontario Water Resources Act and the Environmental Protection Act.
5. Maps showing distances from the water sensitive area
6. Would the Township consider purchasing land that has been neutralized?

Mr. Hakola stated that this agreement should not be signed as it negatively impacts land owners in this area.

BUSINESS ARISING FROM THE MIN UTES

1. Top Soil By-Law review will be discussed at the next regular meeting

2. Refinery Well Decommissioning – Council approved Link Drilling’s quote

3. Carriere Road Hydro Line Extension. – the Clerk-Treasurer will request clarification regarding the designed submitted.

4. Water Service Agreement review deferred to the next regular meeting

5. Cobalt Water Supply Act Agreement review – information not received from the Municipal Lawyer.

6. University Headframe project – deferred to the next meeting

NEW BUSINESS

1. Conferences TSACC Annual Dinner
Ontario Building Officials Association 2012 Annual Meeting
Level One and Level Two Blasting Seminar
2012 Energy Matters Summit
2012 AMO Annual Conference
Northern College Haileybury School of Mines 100th Anniversary
Sponsorship Request for AFMO’s Annual Conference 2012

2. Resolutions Mayors Coalition update – reviewed by Council
Prism Publishing – School of Mines 100th Anniversary – approved
Speaker – MADD Timiskaming & Area – approved

Council reviewed the following correspondence

3. Ministry of Natural Resources regarding the Bear Wise Program

4. TeMAG regarding School Board closures

5. Ontario Power Generation assessment report – this report will be provided to the Municipal Lawyer for her information

6. NOHFC regarding Prosperity for the North

NEW BUSINESS continued

7. Joel Breault – Council approved Mr. Breault’s permit application for a retaining wall.

8. New Horizon for Seniors Call for Proposals – Councillor Marcella will look into this process.

Motion 12-05-26 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Parcels 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19 20, 21, 22, 23, Plan 54R-5613 be declared surplus. Carried.

Motion 12-05-27 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Link Drilling Limited be hired to decommission the Refinery Well for the price quoted $5,339.25. Carried.

Motion 12-05-28 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Speaker regarding Strides for Change put on by MADD Timiskaming & Area. Carried.

Motion 12-05-29 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Voice in the amount of $49.00 for th School of Mines 100th Anniversary. Carried.

COMMITTEE REPORTS AND APPROVAL OF MINUTES

Public Works
Mayor Cleroux advised residents have requested that speed limit signs be installed on Gillies Depot Road – Council approved.
Stop signs will be installed on Refinery Road coming onto Marsh Bay Road.

Finance
Councillor Marcella presented the April financial report.
Councillor Marcella put forward a proposal for municipal road upgrades, but it wan tabled till next regular meeting.

Tourism & Rec (Bass Lake Park)
Councillor Lois Perry advised progress is being made at Bass Lake Park.
The playground equipment is a hit with the children visiting the park.
The Summer Student will begin work on Monday in order to start the painting of the cabins.

CORRESPONDENCE
– Notice of Intention to Perform Assessment Work
– ACF – Summer 2012 Outdoor Movie Events
– MNDM – Chromite Project
– THU – minutes
– Ontario Government Emergency Fuel Distribution Protocol
– AMO – Watch File
– Cobalt Coleman Catholic Cemetery – thank you
– Ministry of Citizenship and Immigration – Ontario Medal for Good Citizenship
– The Working Forest
– DTSSAB – minutes
– Canadian Environmental Protection – newsletter
– HazMat Management – headline news
– Share the Road – May 2012 newsletter

IN CAMERA (CLOSED) SESSION

Motion 11-10-29 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board employees;
(b) labour relations or employee negotiations;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:30 p.m. to discuss the following matter: Private Business – meeting report
Wage Negotiation
Private Land Owner’s Correspondence Carried.

12-05-30 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 10:00 p.m. with
a report. Carried.

Motion 12-05-31 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Council approves the report provided by Mr. Ken Jones, By-Law Officer, as presented: Carried.

Motion 12-05-32 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Waste Site Attendant’s hourly wage be increased to $15.00/hr. Carried.

Motion 12-05-27 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT J. L. Richards & Associates Limited be hired to undertake a review comparing the existing condition of the Chitaroni road to the “road standards letter” –
cost $1,200.00 – report to Coleman Township. Carried.

ADJOURNMENT
Motion 12-05-34 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNT
23690 Don Laitinen 1,500.00
23691 Canada Post 821.51
23692 Dianne Desormeaux 795.95
23693 Don Laitinen 175.00
23694 Alvin Caldwell Sand & Gravel 1,082.6 1
23695 Bartlett’s Auto Electric Ltd 26.38
23696 Benson 89.58
23697 Christine Gagnon 503.81
23698 CIBC 969.58
23699 Claire Bigelow 446.72
23700 Cobalt Coleman Public School 150.00
23701 Dam Depot 8.98
23702 H2O on the Go 48.50
23703 Henderson Recreation Equipment 1,120.96
23704 Hydro One 81.86
23705 Kemp Pirie 2,234.01

GENERAL ACCOUNTS continued

23706 Lakeview Signs 292.67
23707 Lois Perry 148.50
23708 Miller Minerals 380.48
23709 Minister of Finance 182.16
23710 Municipal Equipment 1,159.80
23711 Northern Tel 381.30
23712 Ontera 40.42
23713 Orkin PCO Services 67.80
23414 Receiver Genera – Payroll Ded 217.84
23715 Staples 125.99
23716 St. Patrick School 150.00
23717 Temiskaming Speaker 703.42
23718 Temiskaming Office Pro 187.59
23719 TSC Stores 237.11
23720 Uniongas 557.98
23721 Wayne’s Garage 281.86
23722 Xerox Canada Ltd 423.44

TOTAL $15,593.81

______________________________ _____________________________
CLERK-TREASURER MAYOR