May 21, 2013

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Tuesday, May 21st, 2013 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Neil

L. Perry

Works Foreman: B. Bigelow

Fire Chief: D. Laitinen

Clerk-Treasurer: C. Bigelow

Deputation: – John Gore, Kirk & Janet Gore, Katryna Bennett, Alice Hearn Flannigan, Ted Almost, Kate Marcotte, Yves Laurin, Bob MacPherson.

– Joe Dube

– Ryan Seguin and Ken Korman

There were present: Doug McLeod, Jim Patrick

ADOPTION OF THE AGENDA

Motion 13-05-20 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of May 21st, 2013 as presented with addition – 1. ATV Rally

2. CCLT Strategic Planning Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

N/A

ADOPTION OF THE MINUTES

Motion 13-05-21 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – May 6, 2013

Special Meeting – May 13, 2013 Carried.

ACCOUNTS

Motion 13-05-22 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT the general accounts in the amount of $56,533.57 be passed and paid. Carried.

STAFF REPORTS

Works Department

Mr. Brian Bigelow advised water lines have been replaced in the lower part of Bass Lake Park. He recommends that water lines in the top part of the Park be replaced in the Fall.

Chlorine will be introduced in the lines May 22nd, 2013.

Mr. Bigelow suggested that Carriere Road be widen as there is more traffic on this road now due to new residences being constructed.

Motion 13-05-23 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Continued (2)

Fire Department

Chief Don Laitinen advised that there would be no charges laid for the May5th Brush Fire.

The Emergency Preparedness Joint Event with the Cobalt Fire Department held on May 11th was a success.

Hoses will be dried at the New Liskeard fire hall for the time being as they have a drying tower.

The Coleman Fire Department Fire Fighters will join the Garb Angels this Saturday to clean up some Coleman roadways.

Plans will be submitted to the Chief Building Official for the addition.

Motion 13-05-24 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Laitinen, as presented: Carried.

Administration

A by-law will be passed to re-name Cassidy Lane.

General Issues such as shipping containers, trailers etc. will be put aside until the Zoning By-Law Review is done.

The Waste Site Attendant will get paid for statutory hollidays according to formula provided.

Assistance to the Bass Lake Park Attendant will only provided only if absolutely necessary.

Fill from Bass Lake Road construction is needed at the Waste Site – Mr. Ken Buffam will be given any excess providing he signs a waiver.

The problem with burdock on the property adjacent to Ms. Chevrier’s residence has been deferred until such

time as we have permission to enter onto this property and obtained a price for an environmentally friendly product to control them.

A meeting will be re-scheduled with Mr. Jeff St. Cyr.

The Ministry of Transportation will erect a sign indicating the boundary between the Township of Coleman and the Town of Latchford.

Motion 13-05-25 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BY-LAWS

Motion 13-05-26 MOVED BY Lois Perry and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 13-23 being a by-law prescribing times for setting fires and precautions to be taken be read a first and second time. Carried.

Motion 13-05-27 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 13-23 be read a third and final time and be passed and enacted. Carried.

DEPUTATION

Ms. Katryna Bennett, Sharp Lake Area Residents Association, spoke on behalf of the Association.

Ms. Bennett read a letter dated May 14, 2013 which was distributed to Council.

– They request that the current legal Official Plan and Zoning By-law be enforced.

– They request that the current illegal operation of the pit/quarry cease immediately and the property be rehabilitated.

– They request a written response with regard to the proposed by-law amendment.

The letter will be forwarded to the Municipal Planner

Continued (3)

BUSINESS ARISING FROM THE MIN UTES

1. Safe Burning Information Sheet

– A copy of the information sheet was distributed to Council for their review

2. JL Richards – Coleman AMP

– A copy of the proposed Asset Management Plan was distributed to Council for their review

3. Municipal Building Condition Assessment

– deferred to the next regular meeting.

4. Les Anges des Vidanges

– Municipal Road clean up will be held on May 25th from 9:00 a.m.

Roads included are Hwy 11B, Bass Lake Road, Portage Bay Road, Part of Hwy 11

A meeting is scheduled for May 23rd to finalize arrangements.

A BBQ will be held at Camp Jeunesse en Marche.

5. Council acknowledged receiving the plaque from the Ontario Trillium Foundation for the grant provided for

playground equipment for Bass Lake Park. The plaque will be displayed in the Council Chambers.

6. Strategic Planning for the Temagami Cobalt Corridor will be held in the Coleman Hall on May 22nd, 2013.

7. Councillor Perry presented a progress report for the ATV Rally. Councillor Cote presented her questions and

concerns for which a written response was requested.

9. NEW BUSINESS

1. Conference -Ministry Regional Assessment Strategic Review

– OCWA’s Free Seminars – Mr. Peter Mond will attend the New Liskeard seminar.

2. Ministry of Transportation – Hwy 11 Mile Markers

Council reviewed correspondence indicating that markers starting at zero in Toronto, increasing sequentially,

will be placed every kilometer on alternating sides of Highway 11 all the way to the Manitoba border.

3. AED Program – Ontario defibrillator Access Initiative – Second Call for Proposals

The Clerk-Treasurer to submit two applications for Defibrillators for Bass Lake Park and Coleman Fire Department.

4. Temiskaming Municipal Building Association – additional building official

An assistant to the Chief Building Official was hired May 21st, 2013. The Committee unanimously decided to hire Mr. Arran Hearn for this position.

5. Ontario Property and Environmental Rights Alliance Endangered Species Act

Based on information summarized from the Ministry of Natural Resources, it would appear municipal

Official Plans in Ontario “shall have regard for” endangered wildlife within specified dimensions of the provincial Species at Risk Act.

6. Victor’s Way – concerns

Council reviewed correspondence provided by Mr. Ted McCullough. Mayor Cleroux advised

the tapes represent Claim Stakers. The Clerk-Treasurer to advise Mr. McCullough.

Continue (4)

COMMITTEE REPORTS

Public Works

– Mayor Cleroux and Councillor Perry commended Mr. Bigelow the good work being done at Bass Lake Park.

Finance

– Councillor Marcella presented the April Financial Report.

Tourism and Recreation

– The Bass Lake Committee is looking into replacing the washrooms – ongoing process.

– Water upgrades and fencing is also underway.

CORRESPONDENCE

– Frank Klees, MPP – First Responders Day Act

– AMCTO – Municipal Minute

– OMERS – news

– Temiskaming Health Unit – minutes & Board report

– AMO – Watch File

– The Weekly Detour

– Ontario Trails – news

– Environmental Events – environmental events

– Hydro One – information

– HazMat – update

– CUI Events

IN CAMERA (CLOSED) SESSION

Motion 13-05-28 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:40 p.m. to discuss the following matter: Doctor’s Contract

Business Proposal

Legal Opinion

Clean Yard By-Law Report Carried.

Motion 13-05-29 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:50 p.m. without a report. Carried.

Motion 13-05-30 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the By-Law Officer’s Report submitted by Mr. Ken Jones, as presented: Carried.

A discussion was held regarding surveying to be done on Marsh Bay Road. EXP Services Inc. will provide a quote.

Continued (5)

ADJOURNMENT

Motion 13-05-31 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

24639 Don Laitinen 1,650.00

24640 Canada Post 774.05

24641 Accuracy Environmental 39.55

24642 Bastien’s Beverages Limited 2,292.77

24643 Breault’s Discount Warehouse 53.23

24644 Cobalt Coleman Catholic Cemetery 1,750.00

24645 CIBC 3,229.42

24646 Cobalt Bunker 3,500.00

24647 Cobalt Public Library 3,500.00

24648 Cobalt Historical Society 3,500.00

24649 Classic Theatre 3,500.00

34650 Cobalt Mining Museum 3,500.00

24651 Cobalt Coleman Latchford & Area Food Bank 1,000.00

24652 Community Living South 500.00

24653 Cote’s Pole Line Inc. 572.91

24654 Devost’s Valumart 25.64

24655 Grant Fuels Inc. 2,645.27

24656 H20 on the Go 16.50

24657 Hydro One 81.44

24658 J.L. Richards & Associates 8,851.30

24659 Kemp Pirie 433.42

24660 Munisoft 307.64

24661 Ontera 18.21

24662 Pioneer Diesel Injection Ltd. 1,558.78

24663 Receiver General – Payroll Ded 169.78

24664 Ricky’s Glass & Mirror 62.15

24665 Rona Ontario 203.32

24666 Royal Canadian Legion 500.00

24667 Silverland Cemetery 1,750.00

24668 Staples 122.27

24669 Story Environmental Services 235.69

24670 Stone Company Ltd 384.20

24671 St. Patrick School 150.00

24672 Temiskaming Speaker 1,459.16

24673 Temiskaming Home Support 500.00

24674 Town of Cobalt 7,000.00

24675 Township of Coleman 34.10

24676 TSC Stores 158.00

24677 Uniongas 504.77

TOTAL $56,533.57

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR – May 21,2013