Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, May 13th, 2008 at 6:00 P.M.
There were present: Mayor: C. Belanger
Councillors: R. Beeson
A. Chitaroni
L. Perry
P. Tresidder
Works Foreman: D. Dufresne
Clerk-Treasurer: C. Bigelow
Economic Development
Financial Officer: L. Gannon
Deputation: Mr. Steve Foley, Hydro One
Present: Wayne Alldis, Bill Sutton, Gary Bigelow, Cathy & Allan Marcella, Robert Gilson and
Darcy Ryan.
Mr. Steve Foley was in attendance to present Mayor Belanger with a donation of $5,000.00 on behalf of Hydro One’s PowerPlay Program to assist with the Bass Lake Park Beach Project. Mayor Belanger thanked Mr. Foley for Ontario Hydro very generous contribution to this very worthwhile porject.
Motion 09-05-01 MOVED BY Ron Beeson and SECONDED BY Lois Perry:
WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;
AND WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
BE IT RESOLVED THAT this meeting be closed to the public. Carried.
Motion 09-05-02 MOVED BY Pat Tresidder and SECONDED BY A. Chitaorni:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – April 22, 2009
Special Meeting – April 27, 2009
April 29, 2009 Carried.
Motion 09-05-03 MOVED BY Lois Perry and SECONDED BY Ron Beeson :
BE IT RESOLVED THAT the General Accounts in the amount of $131,738.78 and Payroll in the amount of $33737.27 be passed and paid. Carried.
Motion 09-05-04 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:
BE IT RESOLVED THAT By-Law No. 09-09 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.
Motion09-05-05 MOVED BY Ron Beeson and SECONDED BY Lois Perry :
BE IT RESOLVED THAT By-Law No. 0-9-09 be read a third and final time and be passed and enacted. Carried.
Motion 09-05-06 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT By-Law No. 09-10 being a by-law to authorize the execution of an agreement to provide for the joint building enforcement and joint hiring of a Chief Building Official be read a first and second time. Carried.
Continued (2)
Motion 09-05-07 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT By-Law No. 09-10 be read a third and final time and be passed and enacted. Carried.
Motion 09-05-08 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
WHEREAS we have entered into an agreement for the formation of the Temiskaming Building Association;
AND WHEREAS we require one municipality to provide an office space and oversee the Financial Operations of the Association;
NOW THEREFORE BE IT RESOLVED THAT we, the Council of the Corporation of the Township o f Coleman, agree to appoint the Corporation of the Township of Armstrong to act as the Administrative Municipality as set out in the Schedule 1 of the agreement of the member municipalities of the Temiskaming Building Association. Carried.
Motion 09-05-09 MOVED BY A. Chitaroni and SECONDED BY Pat. Tressider:
THAT we, the Council of the Corporation of the Township of Coleman, approve the following budget for the Temiskaming Building Association for the year 2009.
TEMISKAMING BUILDING ASSOCIATION BUDGET 2009
Revenues
Building Permits $ 75,000
Expenses
Salaries $ 0
Benefits $ 0
Computer System $ 500
Computer Support $ 500
Office Supplies $ 700
Telephone $ 1,200
R & M Equipment $ 0
Advertising $ 500
Travelling $ 12,000
Seminars/Courses $ 2,100
Miscellaneous $ 500
Contract Expense $ 51,500
Administration Expense $ 5,500
$ 75,00
Income(Loss) $ 0 Carried.
Chief Laitinen could not attend this meeting as he had another meeting scheduled but he wanted information regarding the installation of a defibrilator in the rescue van. The Clerk-Treasurer to investigate the possibility of a grant for such a defibrilator.
Works Foreman Dufresne is still interested in replacing the plow before the next snow season. He will look into purchasing a 2001 plow available locally.
Complaints have been received from Mrs. Nealon and Mr. Breault. Mayor Belanger and Works Foreman Dufresne will address these concerns.
Mrs. Marcella presented the April water results and provided a short report for the Economic Development Committee. Copies of the Official Plan, Zoning By-Law and Brownfield information were distributed to members of the committee. Councillor Perry advised all meetings with Ministry Officials must be arranged with Council.
Councillor Tresidder will schedule a meeting for the Bass Lake Committee shortly.
Mr. Robert Gilson was in attendance to advised he has submitted his resume for full time work.
Continued (3)
Councillor Perry would like to see a proof of the sign going up at the University Headframe prior to the installation of the sign.
A discussion was held regarding the meeting held with the Town of Cobalt to review the Sharp Lake Park Agreement. No response have been received from the Town of Cobalt with respect to the purchase of gravel, amendment to the Official Plan and Zoning By-Law, a van for the Bass Lake Program and the Heritage Silver Trail Sites. Councillor Beeson insisted that agreement must state the Town of Cobalt is setting money in a special fund to rehabilitate the Sharp Lake Park site at the end of the Gravel Removal Project.
Motion 09-05-10 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the 2009 budget be approved with a 0% increase in taxes and $46,733.45 be taken from the reserve. Carried.
Councillor Perry reported on the FONOM Conference held last week.
– an increase in OMPG funding
– strengthening First Nation Relationships
– a Northern Ontario School of Architecture for Sudbury
– “top up” application for the Coleman Water Distribution System
– Issues at the Refinery Site
Conferences – Reinventing the Chief Security Officer Summit
Environment Canada speaks on PCBs
Canadian Brownfields 2009 in Vancouver
New Investment 101 Education Seminars
Online Fuels Safety Courses for Municipal Workers
Investment Basics and Beyond
Green Energy: The Balancing Act
Technology Transfer Workshop
IFRS for Energy & Utilities Seminard
Youth Friendly Community Workshop
Bridge TOPS
Developing & Implementing an Holistic Capital Planning Strategy
Ontario Forestry Safe Workplace
FCM Annual Conference
Council reviewed the following correspondence:
– Homegrown Ontario steering Committee regarding their request to support Ontario farmers by purchasing Ontario produced meat and poultry.
– The City of Cornwall regarding the Provincial Harmonized Sales Tax
– the Town of Ingersoll and the Township of Woolwich regarding supporting an extension to the Workplace Safety and Insurance Amendment Act to include coverage for volunteer and part-time Fire Fighters.
Motion 09-05-11 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate a $50.00 award plus $25.00 for engraving to each the St. Patrick School and the Cobalt Public School for the Grade 8 Graduation. Carried.
Grant Applications:
– Transition Assistance Grants available for Environmental Career Transition Project.
– Grant Application for Volunteer & Combination Fire Departments
– Governments of Canada and Ontario Act to renew Recreational Facilities in Ontario.
– Ministry of Industry regarding upgrading and renewal of recreational facilities in communities across Canada.
Continued (4)
Council reviewed information forwarded by Emergency Management Ontario regarding the H1N1 Influenza Virus
Invitations were received from the following:
– District of Timiskaming Social Services Administration Board’s Annual General Meeting to be held May 28th, 2009 at 7:00 p.m.
– Northern College of Applied Arts and Technology’s symposium scheduled for June 24th, 2009 at 10:00 a.m.
– Ontario Power Generation’s ribbon cutting ceremony scheduled for June 12th, 2009
Council reviewed information an alternate voting method. Council opted to remain with the traditional voting method for the Township of Coleman.
The successful tender for the 1974 F880 Ford Dump Truck was Mr. Alex Forrest.
Council reviewed the following:
– Ontario Parks regarding the W.J.B. Greenwood Provincial Park Management Statement. The Clerk-Treasurer to obtain a copy of the management statement.
– Ministry of Citizenship and Immigration regarding the Ontario Medal for Good Citizenship.
– Minister Responsible for Seniors regarding the Senior Achievement Awards.
– The Municipality of Temagami regarding the launch of a farmer’s market this year in July and August.
– Temiskaming Nordic Ski Club regarding their request for donation of dump truck and operation for their Ski Playground Project. Mayor Belanger will request more information regarding this project.
– Ms Sue Nielsen requesting the use of the Bass Lake Ball Park for a minor slo-pitch league for youth in Cobalt. The Clerk-Treasurer to look into liability issues with the Municipal Insurer.
A special meeting is scheduled for May 20th, 2009 – Mr. Ross Latter, Municipal Auditor, will present the Township of Coleman’s audited report for 2008.
The Clerk-Treasurer reported:
– Mr. Bill McKnight has concerns with a depression left in the winter where water is collecting next to his property.
– Mrs Irene Leaper and Mr. Larry Leaper asked that no more trees be cut in the Ball Field and requested that they be permitted to purchase the land behind their homes if the parcel is for sale.
– Mr. Ron Larocque complained about cats at Mileage 104. Mayor Belanger advised the matter is being addressed.
– Sites 23 and 24 will be cleaned up at the Bass Lake Park during Clean Up Week.
– Interim payments will be made to the Elk Lake Community Forest while they work on the Coleman Crown Land Project.
– Council had no objection to the issuance of a septic system permit on Creighton Drive provided the two parcels are joined.
– The Clerk-Treasurer to request that Sutcliffe Rody Quesnel Inc prepare a map of the whole Township of Coleman.
Correspondence:
– The Latchford and Area Moose Call
– OMERS – employer news
– AMO – Task Force to foster local economic development opportunities
– AMO – April 2009 Board Meeting report
– AMO – Changes to funding for Local Immigration Partnerships
– AMO – Energy Conservation Week in Ontario
– AMO – Labour Mobility Changes Affect Ontario
– Looming Child Care Crisis
Continued (5)
Correspondence:
– Temiskaming Shores & Area Chamber of Commerce and Information Temiskaming –
Newsletter
– Can-Ross Environmental Services Ltd – Bear Resistant and Grizzly Resistant Containers
– Timiskaming Board of Health – minutes
– Municipal Data Works – news
– Timiskaming Board of Health – Fluoridation of Municipal Water Supplies
– MFOA – CMHC’s Municipal Infrastructure Lending Program
– Marc Lefebvre – Safety Backup Camera
– AMCTO – Proposed Budgeting Regulations
– MNDM – Summer Company Program
– MNDM – Timiskaming-Cochrane Highway Improvements continue
– MNDM – Small Business
– MNDM – Sudbury Airport Nurtures New Business Opportunities
– CMHC – Lending Program
– HazMat – Brownfields
– MFOA Bulletin
– Communities in Bloom Ontario – E-News
– Ground Force Training – newsletter
– RMCAO E – Municipal News
– OPG 2008 Annual Report
– The Working Forest
– North East LHIN – news
– Ethos Green Earth –
– HazMat Management Magazine
– Canada/Ontario – Infrastructure Stimulus Fund
– MPAC – 2008 Annual Report
Motion 09-05-12 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;
AND WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
BE IT RESOLVED THAT this meeting be closed to the public. Carried.
Motion 09-05-13 MOVED BY Ron Beeso and SECONDED BY A. Chitaroni :
BE IT RESOLVED THAT this meeting do now adjourn. Carried.
GENERAL ACCOUNTS
21054 Cobalt Car Clinc 315.00
21055 Darcey’s Mechanical Repairs 1,995.00
21056 Issued to wrong vendor 0.00
21057 Lifesaving Society 127.50
21058 Receiver General – Payroll Ded. 6,017.75
21059 Rona Ontario Inc. 81.00
21060 Stronco Equipment 801.15
21061 TIME Limited 450.94
21062 Township of Armstrong 50.00
21063 Tri-Town Automotive Supply 105.55
21064 Wayne’s Garage 308.00
21065 FONOM 150.00
21066 Martin Cook 64.40
21067 AECOM Canada Ltd. 4,344.38
21068 Rick’s Body Repair 2,166.25
Continued (6)
GENERAL ACCOUNTS
21069 Canada Post 283.50
21070 Don Laitinen 50.40
21071 Kennth Jones 50.00
21072 Despress-Pacey Insurance Broker 3,454.00
21073 Hydro One 949.92
21074 Penelope Armstrong 475.00
21075 Eng Public- Ontario North 29,941.79
21076 French Public – Conseil 1,500.92
21077 English Sep Northeastern 7,634.18
21078 French Sep Conseil Scholaire 15,566.36
21079 Union Gas 1,244.33
21080 Claire Bigelow 415.64
21081 Dianne Desormeaux 247.25
21082 Colleen Belanger 142.65
21083 T.D.M.F.A.A 100.00
21084 Temiskaming Hospital 145.00
21085 Ministry of Transportation 150.00
21086 Darcey’s Mechanical Repairs 2,520.04
21087 Great West Life 3,252.37
21088 Hydro One 778.75
21089 Northern Tel 348.95
21090 Northern Tel Mobility 270.70
21091 Don Laitinen 1,500.00
21092 A&B Digital Printing 188.58
21093 Accuracy Environmental 110.25
21094 Acklands Inc. 3,282.87
21095 AECOM Canada Ltd. 8,954.55
21096 Bartlett’s Auto Electric Ltd. 246.98
21097 Bluewave Energy/Mackey Fuel 251.08
21098 CIBC 2,320.56
21099 City of Timmins 140.13
21100 Colleen Belanger 297.51
21101 Cote’s Pole Line Inc. 1,722.00
21102 Despress-Pacey Insurance Broker 1,844.72
21103 Grand & Toy 674.53
21104 Gabbani Courier Service 102.91
21105 Grass King Inc. 315.00
21106 Heartzap Services Inc. 1,228.50
21107 HE Brown Suply 169.50
21108 Home Improvement 99.35
21109 Kemp Pirie McLeod 1,118.25
21110 LINDE Canada 334.20
21111 Magna Chemical Canada Inc. 54.01
21112 Mike Keon 1,200.00
21113 Miller Mineral 291.64
21114 Minister of Finance 2,298.00
21115 Munisoft 839.95
21116 NORFIL 122.02
21117 #1 Auto Sales 442.96
21118 OMERS 2,318.24
21119 Ontera 2.83
21120 Pioneer Diesel Injection Ltd. 377.24
21121 Pioneer Products, Inc. 304.41
c97)Continued
GENERAL ACCOUNTS
21122 Purolator 40.38
21123 Receiver General – Payroll Ded. 9,549.53
21124 Ron Beeson 482.60
21125 Rona Ontario Inc. 122.24
21126 Strongco Equipment 41.03
21127 Temiskaming Speaker 359.11
21128 Temiskaming Shores & Area
Chamber of Commerce 76.67
21129 TIME Limited 123.33
21130 Tri-Town Automotive Ind. Supply 37.52
21131 Wayne’s Garage 439.00
21132 WSIB 667.40
21133 Xerox Canada Ltd. 148.53
TOTAL 131,738.78
PAYROLL $33,737.27
_____________________________________ ____________________________________
CLERK-TREASURER MAYOR
