May 12, 2010

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, May 12th, 2010 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R.Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Fire Chief: D. Laitinen

Planning Committee: D. Cleroux

Economic Development

Financial Officer: L. Belanger

Also Present: Doug McLeod, Cathy & Allan Marcella, Bill Sutton. Wayne Al1dis, Bruce McMullan, Allan Legros, Michael Lefoy & Aaron Koza

Councillor A. Chitaroni declared a conflict of interest concerning matters with Bass Lake and the Coleman Water Distribution System.

Councillor L. Perry declared a conflict of interest concerning matters with the Temiskaming Speaker and Prism Publishing.

Motion 10-05-01 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – April 28, 2010

Special Meeting – N/A

Carried.

Motion 10-05-02 MOVED BY Pat Tresidder and SECONDED BY Albert Chitaroni:

BE IT RESOLVED THAT the General Accounts in the amount of $ 65,411.62 and payroll in the amount of $23,332.63 be passed and paid.

Carried.

Deputation

Allan Legros – Grant Forest Products (GFP). Mr. Legros explained the Consent to Assignment of Contract to Council. If council signs the contract the timber would be transferred to Georgia Pacific; if Council does not sign the contract, all assets will be sold when GFP ceases to exist.

Bruce McMullan – AECOM. Mr. McMullan reviewed AECOM’s letter of recommendation for the Coleman Water Distribution Project. Pedersen Construction’s low bid is acceptable and the company is capable of completing the project.

Committee Reports

Fire Department: The fire ban is still effective and no fire permits are permitted. The MNR has a fire caution in place from Mattawa. Mr. Laitinen provided council with pictures of a fire hazard and recommended the By-Law Officer visit the site. Council received the Fire Departments 2010 proposed budget.

Works Department: Children at Play signs have been posted on Portage Bay Road, and the speed limit is 50 km/hr. The department began dust control on the roadways. Cumberland Roofing provided a quote to repair the complex roof; a tender will be placed in the paper for two weeks. Mr. Dufresne requested a summer student for the Roads Department.

Bass Lake Committee: Jeff Barton, Elk Lake Community Forest, visited the site and will arrange a meeting by the end of the month.

Unfinished Business

Louis Dufresne: Map. Councillor Perry and Councillor Tresidder will visit the site to assess Mr. Dufresne’s request to purchase five acres.

Petition: Refinery Townsite. All councillors and residents are requested to bring the signatures gathered to the next regular meeting.

Conferences:

AMCTO: Bill 168

COSSARO Meeting June 1-3, 2010

Timmins Regional Economic Outlook Event

Resolutions

Motion 10-05-03 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS AECOM’s analysis of the tenders received from Pedersen Construction Inc’s low bid is acceptable for the Coleman Water Distribution System Upgrade Project;

AND WHEREAS Pedersen Construction Inc. is capable of completing this project;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman awards the water distribution system upgrade project to Pedersen Construction Inc.

Carried

Motion 10-05-04 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman authorize the Clerk-Treasurer to attend the AMCTO workshop on Meeting the Requirements of Bill 168: Violence and Harassment in the Workplace.

Carried.

Motion 10-05-05 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS, there are different standards being applied when the Province provides for highway reconstruction and resurfacing in Southern Ontario versus Northern Ontario;

AND WHEREAS, even though the municipality of Matachewan brought forward concerns to the Ministry of Transportation (MTO) with regards to safe shoulder sizing, these safety issues were dismissed as being unnecessary along Highway 66 West;

AND WHEREAS, the Council of Matachewan is now realizing safety concerns regarding transports not having enough room to safely negotiate the unpaved and narrow shoulders;

BE IT RESOLVED that the Council of the Corporation of the Township of Coleman supports the Township of Matachewan efforts to have the MTO apply the same standards for highway construction in the North as they do in the Southern Ontario.

Carried.

Motion 10-05-06 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the following application for Volunteer Fire Fighter be approved for the Coleman Fire Department: Daniel Estrada.

Carried.

Motion 10-05-07 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS the Municipal Act, S.O. 2001, Section 207 (1) states that every municipality shall establish procedures governing the sale of land;

AND WHEREAS By-Law 04-34 (3) states that prior to the disposal of property the Council shall by resolution declare the property to be surplus;

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman declares that Part 1 of Part of Lot 14, Concession 4, PIN 61381-0142, 1.268 hectares be declared surplus.

Carried.

Motion 10-05-08 MOVED BY Albert Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT The Clerk-Treasurer be authorized to purchase advertisement space for in the special addition of The Voice Newspaper in the amount of $99.00, in recognition of SMC Diggers hockey players and their accomplishments.

Carried.

Motion 10-05-09 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT The Corporation of the Township of Coleman will sponsor $75.00 to St. Patrick’s School Athlete of the Year Award, and $75.00 to Cobalt-Coleman Public School.

Carried.

Motion 10-05-11 MOVED BY Albert Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT The Clerk-Treasurer be authorized to place an advertisement in the Temiskaming Shores Chamber of Commerce Directory in the amount of $165.00 .

Carried.

Columbia Institute: Resolution discussions

Earlton-Timiskaming Regional Airport: Mayor Belanger will attend the meeting on May 27.

Ministry of the Environment: Submission to meet requirements of the Licensing of Municipal Drinking Water Systems Regulation.

MNDM: A Proposed Framework to Modernize Ontario’s Forest Tenure and Pricing System. Provided Council with Copies for their review.

MNR: Second Edition Natural Heritage Reference Manual

MPAC: Mrs. Bigelow explained tax applications and will prepare a report for Council

Ontario Family Fishing Weekend: July 3-11, 2010. Mrs. Belanger will publicize in the Coleman Community Bulletin in the Weekender.

OPG: Replacement of the Bailey Bridge at Lower Notch Beginning May 10, 2010

Skate Canada: Community Hall Request for Annual Awards Night. Council will provide the hall as an in-kind donation to the Skating Club.

Taoist Tai Chi: Rental of Community Hall. Council agrees to the reduced rate of $100, and the remainder of the fee will be an in-kind donation.

Councillor Perry updated council on the 2010 FONOM meeting. The aggregate motion passed at the FONOM level; however, the mining and timber resolutions may be included elsewhere, but the TMA will continue to follow the progress.

Councillor Perry requested Council to invite Ambrose Raftis to discuss green energy in relation to the Green Energy Act, and how it can benefit municipalities.

Councillor Perry discussed a potential business starting in Coleman Township and the zoning obstacles the owners are facing.

Correspondence:

– Access and Privacy: A time for innovation

– AMCTO: Elections Update

– AMCTO: Survey for Performance Management and Budgeting

– AMO: Watch File

– AMO watch File

– AMO: Municipal Information and Data Analysis System

– College Voice

– Contact North: High demand for distance and online learning

– Cowan: Bill 16-Creating the foundation for jobs and growth act, 2010 OHIP Subrogation

– FCM: Rights-of-way Outreach Campaign

– FCM: Webcast- Help improve citizen services across all channels

– FCM: Rights-of-Way Outreach Campaign Website Innovation to Staff

– Green Temiskaming Development Co-Operative Inc.: A future for Northern Ontario?

– Infrastructure News: Spending Smarter May 2010

– Imprint Promotional Products

– Just Pokin’ Around By N.E. (Buddy) Butt

– MDW News: April/ May 2010

– MPP for Burlington: HST and Ontario Municipalities

– Municipal World May 2010

– NeoNet Wired News

– North East LHIN

– Northern Ontario School of Medicine

– OGRA: Ontario One Call to Dig Program

– Ontario Municipal Insurance Exchange

– Play Works The Ontario Partnership for Active Youth

– Review: Nipissing University

– Temiskaming Chamber of Commerce: Haileybury Golf Club

– Temiskaming Chamber of Commerce: Pete’s Small Engine

– Temiskaming Chamber of Commerce: Massive Yard Sale

– Timiskaming Health Unit Board of Health Minutes

– Town of Tecumseh: Announcement of AMO President Candidacy

– The Voice

– The Working Forest

– Yellowpages

– Rural Broadband News

– AMO – OHIP Costs Transfer Proposal

– North East LHIN – April Message

– Chamber – Campsal Electric

Motion 10-05-12 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:WHEREAS Section 239 (2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

A. personal matters about an identifiable individual – Review resumes for Bass Lake Manager.

B. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – Coleman Water Distribution System Upgrade

BE IT RESOLVED THAT this part of the meeting be closed to the public.

Carried.

Motion 10-05-13 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT The Corporation of the Township of Coleman appoint Catherine Hastings to be the caretaker for Bass Lake Resort and Trailer Park for the 2010 summer season.

Carried.

Motion 10-05-14 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn.

Carried.

GENERAL ACCOUNTS

21936 Colleen Belanger 16.30

21937 Lois Perry 135.00

21938 NorthernTel 415.12

21939 Union Gas 641.35

21940 Kenneth Jones 50.00

21941 Don Laitinen 120.00

21942 Martin Cook 120.00

21943 Jackie Murphy 105.00

21944 Don Laitinen 45.00

21945 Hydro One 978.59

21946 Christine Gagnon 300.27

21947 Receiver General 500.00

21948 Void 0.00

21949 Spring Pulse Poetry Festival 300.00

21950 Amber’s 77.97

21951 Diane Desormeaux 250.00

21952 Ace Window Tinting 976.32

21953 NorthernTel 168.78

21954 Christine Gagnon 159.14

21955 Accuracy Environmental 17.85

21956 Acklands Inc. 45.15

21957 A.J. Stone Company 2,197.85

21958 Annex Publishing Book Division 194.04

21959 Bartlett’s Auto Electric Ltd. 483.59

21960 Benson 294.49

21961 Bill Mathews Motors Inc. 30.35

21962 Bradley Wear Parts 309.62

21963 CIBC 553.40

21964 City of Timmins 140.13

21965 CJTT 346.50

21966 Cote’s Pole Line 532.35

21967 Dam Depot 152.00

21968 Darcy’s Mechanical Repairs 354.37

21969 DTSSAB 16,350.20

21970 Ebert Welding Ltd. 28.93

21971 Grand & Toy 362.98

21972 Gabbani Courier Service 54.84

21973 G-Force 336.82

21974 Grant Home Hardware Building 201.05

21975 Great West Life 3,299.72

21976 H.E. Brown Supply 38.42

21977 Home Improvement 89.05

21978 Hydro One 868.24

21979 Linde Canada 72.55

21980 Logan Gannon 23.40

21981 M & L Supply 70.31

21982 Miller Minerals 4,956.64

21983 Minister of Finance 130.00

21984 Minister of Finance 6,635.00

21985 Municipal World 32.50

21986 North Cobalt Flea Market 85.10

21987 Nortrax 241.34

21988 #1 Auto Supplies 143.81

21989 OMERS 2,137.56

21990 Ontera 3.02

21991 Pete’s Small Engines 42.38

21992 Pioneer Diesel Injection Ltd. 360.26

21993 Purolator Courier Ltd. 6.96

21994 Receiver General- Payroll Ded. 6,090.54

21995 Ronald Beeson 500.70

21996 Rona 312.81

21997 Temiskaming District Mutual 100.00

21998 Temiskaming Speaker 437.33

21999 T.J. Adshead Electrical 2,052.73

22000 Town of Cobalt 23.18

22001 Wayne’s Garage 195.00

22002 WESA Inc. 7,389.38

22003 WSIB 506.29

22004 Xerox Canada 222.05

TOTAL 65,411.62

PAYROLL TOTAL 23,332.63

Monthly Financial Report.

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CLERK-TREASURER MAYOR