May 12, 2008

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, May 12th, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Economic Development

Financial Officer: N. Renaud

Fire Chief: Jeff Breault

Economic Development

Committee: Dan Cleroux

Present: Cathy & Allan Marcella, Wayne Alldis, Bill Sutton, Martin Cook, Rod Major, Nancy Pederson, John & Laurie Evans, Frances Evans, Guy Legault and Victor Legault.

Motion 08-05-01 MOVED BY Pat. Tresidder and SECONDED BY Ron Beeson: :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – April 23, 2008

Special Meeting – April 24, 2008

April 30, 2008 Carried.

Motion 08-05-02 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the General Accounts in the amount of $237,280.46 and Payroll in the amount of $36,048.36 be passed and paid. Carried.

Motion 08-05-03 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder: :

BE IT RESOLVED THAT By-Law No. 08-12 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 08-05-04 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 08-12 be read a third and final time and be passed and enacted. Carried.

Motion 08-05-05 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 08-13 being a by-law for the Township of Coleman to adopt the Rental of the Coleman Community Hall Facility Policy be read a first and second time.
Carried.

Motion 08-05-06 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 08-13 be read a third and final time and be passed and enacted. Carried.

Mr. Dan Cleroux reported on a visit to Kiwanis/Bass Lake site on May 8th, 2008. A general discussion followed with Coleman Residents present regarding the possible purchase of the Kiwanis/Bass Lake property. The general consensus was that the Township of Coleman acquire the property and protect Bass Lake Beach for the future. Mrs. Marcella asked if a Business Plan will be required once the Township owns the property. Council emphasized their stance regarding this property – their purpose in purchasing this property is to protect the beach and develop the land at some point in the future once plans are formulated.

Continued (2)

Ms Renaud advised she has been looking into a number of grants. She will investigate the Green Municipal Fund for retrofitting the Municipal Complex. She will forward the Municipal Eco Challenge Fund and Eco Action information to Mr. Bruce McMullan as these might possibly fit into the Coleman Water Distribution System requirements.

Mr. Gerry Spooner will attend the next Economic Development Committee meeting on June 4th, 2008. The Bass Lake Project will be discussed during this meeting with Mr. Spooner in view of obtaining funding for its development.

Morion 08-05-07 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman accepts the following Easement Acquisition by Ontario Power Generation:

1. Part of PIN 61385-0312 (LT) Pt Pcl 3660 NND, Pt Lt 11, Con. 3 – $4,825.00

2. Part of PIN 61383-0048 (LT) Pt Pcl 14884 SST, Pt Lt 13, con. 3 – $4,925.00

3. Part of PIN 61383-0104 (LT) Pt Pcl 20714 SST, BLK C PL M311TIM – $8,125.00 Carried.

Mr. Dan Morin, KAP Construction, requested that a building permit be faxed to him for the construction of the Ontario Power Generation Structure at Hound Chute Dam. He also requested information of the Coleman Waste Disposal site. He was advised to contact the Municipal Office when he had more information regarding the waste produced by this project.

Fire Chief Breault advised the Volunteer Firefighters have cleaned Highway 11B under the Adopt a Highway Program. He requested that an add be placed in the Temiskaming Speaker asking travellers to take their garbage home. He also suggested that a reward be offered to persons who report the identity of those who dump garbage in Coleman Township provided these guilty persons are convicted of their crime.

The Coleman Fire Department will host the next Mutual Aid meeting. Their Yard Sale will be held June 7th, 2008.

Mr. Dufresne, Works Foreman, advised the Overhead Crane inspection revealed it required some repaired in order to bring it up to standard. Mr. Dufresne will proceed with these recommendations.

Mr. Dufresne had to repair the gate at the Municipal Waste Site as it had been damaged by an intruder. A discussion was held regarding Pick Up Week which is scheduled for the week of May 20th, 2008. Garbage will not be picked up unless it is bagged properly. Mr. Dufresne and Chief Breault will schedule one week for burning brush at Mileage 104 – the size of the piles will be restricted. Arrangement will be made with Mr. Sorenson, Waste Site Attendant, regarding metals left for pick up during Pick Up Week.

Mrs. Marcella reported on conversations she has had with Mr. Bruce McMullan regarding the Coleman Water Distribution System. A discussion was held regarding extending the water service to Mileage 104 Residents. A telephone and mail survey will be conducted with residents of Mileage 104 regarding their interest in this proposal – they will be advised there will be a cost involved in this study and future service should they be in favour.

A response to Mrs. Marcella’s concerns, received from the Town of Cobalt, was forwarded to Mrs. Marcella and Mr. William Sutton.

Mrs. Marcella asked if the Township of Coleman has a by-law that prohibits them from drilling a well on their residence. She was advised by the Ministry of the Environment that they have no objection to drilling a well on her property as she has a septic system. Council advised the Cobalt Water Act prohibits the taking of water in this area and she would have to adhere to this legislation.

Continued (3)

Mr. Sutton would like to see lines that are not being used cut out of the Coleman Waste Distribution System. He also suggested the water lines be staked with flourescent markers and meters be installed at each residence in order to control the waste of water. He thinks feeder lines might be leaking and these leaks will have to be repaired. Mr. Sutton, Councillor Tresidder and Mr. Dufresne will meet to discuss these concerns.

The next Earlton-Timiskaming Regional Airport Joint Municipal Services Board meeting will be held May 15th, 2008 – Mayor Belanger will attend.

The following matters will be deferred to the next meeting of Council:

– Infrastructure Funding for roads & Bridges

– Town Office Building

– The Cenotaph

– Cobalt Refinery Site concerns

Motion 08-05-08 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the D-Tek-tion Security System Inc. invoice in the amount of $4,432.58. Carried.

Motion 08-05-09 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman approves the Strategic Planning Session Report provided by Bob Jonkman. Carried.

Conferences – DTSSAB Annual General Meeting 2008

Blue Box Recycling Training Implementation

Motion 08-05-10 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate Grade 8 Awards to each St. Patrick School and Cobalt Coleman Public School in the amount of $25.00 for the plaque and $50.00 for the student. Carried.

Council reviewed correspondence received from the District of Timiskaming Social Services Administration Board regarding the 2008 billings and Annual General Meeting for 2008.

Council reviewed the following correspondence:

– The Corporation of the Municipality of Brockton – Request for consultations between Mining Companies and First Nations

– The Tri-Town & District Chamber of Commerce Annual Dinner to be held June 5th, 2008.

– Awards – The College of Physicians and Surgeons of Ontario – outstanding Ontario Physician

The 2008 Municipal Budget will be passed during the June 25th, 2008 meeting.

A discussion was held regarding changing the name of the Tri-Town & District Chamber of Commerce to Temiskaming Shores & District Chamber of Commerce. The Clerk-Treasurer to forward Council’s concern regarding the process followed with this name change as they felt they, as members, should have been consulted prior to making this decision.

Mayor Belanger proclaimed – Emergency Medical Services Week – May 18th to 24th, 2008

– June as Seniors’ Month

Chief Building Official Gaetan Rivest will be leaving the position as Chief Building Official as of June 30, 2008.

Council reviewed correspondence received from the Ministry of Community Safety and Correctional Services reminding Council of municipal obligations to complete the mandatory emergency management program for 2008.

Continued (4)

Correspondence received from the Ministry of Natural Resources regarding Municipal Forest Fire Information Package was reviewed. A copy of the package will be provided to Fire Chief Breault.

Correspondence:

– NEOnet – Timiskaming District and Gogama-Foleyet Area Broadband Expansion Project

– Temiskaming Municipal Association – minutes

– District of Timiskaming Social Services Administration Board – Media Release

– EHScompliance newsletter

– Rural Matters – eNews

– Ministry of Municipal Affairs and Housing – update

– Communities in bloom – newsletter

– Parks and Recreation Ontario – Facility Inventory Tracking System

– Ontario Power Generation – Semi-annual Performance Report

– The Latchford and Area Moose Call

– OMERS – Retired member News

– Frontline Security – Spring 2008 edition

– The Greater Toronto Sewer and Watermain Contractors Association – celebration the 50th

– Timiskaming Health Unit – reports

– Direct Energy – Price Protection Plan.

Motion 08-05-11 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS this meeting deals with a proposed or pending acquisition or disposition of land by the municipality or local board;

AND WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

BE IT RESOLVED THAT this meeting be closed to the public Carried.

Motion 08-05-12 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni: :

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

20233 Kenneth $50.00

20234 NorthernTel Mobility $84.75

20235 Eng Public – School Txs $57108.58

20236 French Public – School Txs $3110.25

20237 English Separate – School Txs $16261.69

20238 French Separate – School Txs $40860.19

20239 Bob Jonkman $3000.00

20240 Canada Post $273.00

20241 Hydro One $1085.06

20242 Uniongas $1810.09

20243 NorthernTel $346.65

20244 Wayne Puhakka – Fence reimbursment $948.81

20245 Gaetan Rivest $1000.00

20246 Remax Town & Country Ltd $10000.00

20247 Claire Bigelow $412.75

20248 Dianne Desormeaux $178.50

20249 Don Laitinen $175.00

20250 A&B Digital Printing $40.68

20251 Accuracy Environmental $302.40

20252 Acklands Inc $139.21

20253 A J Stone Company Ltd $938.40

20254 Bartlett’s Auto Electric Ltd $53.97

20255 Bluewave Energy/Mackey Fuel $76.19

Continued (5)

20256 CIBC Visa $2092.60

20257 City of Timmins $253.32

20258 Claire Bigelow $293.47

20259 Cobalt Mining Museum $3500.00

20260 Cote Services $1097.00

20261 Cote’s Pole Line Inc $282.45

20262 Despres-Pacey Insurance Broker $41243.04

20263 D-TEK-TION Security Systems $4432.56

20264 Earlton-Tem Regional Airport $2608.00

20265 Grand & Toy $435.29

20266 Gabe’s Auto Inc $13.09

20267 Grant Home Hardware Bldg $426.43

20268 Great West Life Inc $3462.44

20269 Hydro One $700.36

20270 JJ’s Corner Store $256.76

20271 Lakeview Signs $1005.40

20272 Lifesaving Society $84.00

20273 Mikrolink Computer $97.18

20274 Miller Minerals $2837.45

20275 Municipal Property Assessement $5961.04

20276 NorthernTel $1311.48

20277 North Cobalt Flea Market $72.30

20278 #1 Auto Supplies $63.67

20279 OMERS $2516.64

20280 Ontera $18.25

20281 Pioneer Diesel Injection Ltd $380.38

20282 Purolator Courier Ltd $22.63

20283 Receiver General – Payroll Ded $10126.96

20284 Reliance Home Comfort $37.17

20285 Cancelled

20286 Rona Cashway $178.43

20287 Royal Canadian Legion $500.00

20288 Royal Tire $31.64

20289 G Stephen Watt $504.00

20290 Temiskaming Speaker $812.70

20291 Temiskaming Hospital $145.00

20292 Temiskaming International $1740.00

20293 Carswell $46.51

20294 TIME Limited $138.31

20295 Timiskaming Health Unit $7614.00

20296 TJ Adshead Electical $346.50

20297 Tri Town District Chamber of Commerce $115.00

20298 Tri Town Automotive Ind Supply $304.99

20299 WSIB- April 2008 $668.56

20300 Xerox Canada Ltd $247.28

TOTAL $237280.45

PAYROLL $36048.36

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR