March 30, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, March 30th, 2011 at 6:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Intern, Deputy Clerk L. Belanger

Deputation: Janice McPherson

CIBC – Accounts

Present: Gary Bigelow, Allan Marcella, Doug McLeod, &Bill Sutton

Councillor Pat Tresidder declared a conflict with matters dealing with the Water Distribution Systyem.

The meeting opened with a presentation by Ms. Janice McPerson, CIBC.

Ms. McPherson explained the Municipality’s line of credit for the water project, the operating account and the investment accounts. She discussed service fees, interest, account usage, waived fees, and reviewed the credit agreement. Councillor Cote inquired about on-line banking and Ms. McPherson will look into the cost of direct deposit.

Mayor Cleroux thanked Ms. McPherson for her presentation.

Unfinished Business:

1. Amendment to by-Law to govern meetings:

Summer council meeting hours (5:30 p.m. instead of 6:30 p.m.) will begin May 1 until the Monday after Labour Day in September. A notice will be advertised in the Weekender and will be posted on the bulletin board.

2. Coleman Water Distribution System:

Councillor Marcella presented a package of question categories for council’s discussion, such as questions on ownership of the infrastructure, on the community benefits/liabilities, on legislation and on billings.

The municipality owns the infrastructure. Councillor Perry stated that water is a user pay system, as explained by Brian Searle, Municipal Advisor, MMAH.

Councillor Marcella indicated that serviced lots receive a greater market assessment compared to lots without municipal water; therefore, water users have paid higher taxes over the years, and their paid taxes should contribute towards the cost of the infrastructure.

The municipality did not reserve funds for the replacement of the water infrastructure and the capital cost should belong to the property, and not to the user.

Council discussed water users paying only for a portion of the ten percent ($402,000) on the project. Councillor Marcella suggested that all taxpayers in the municipality should contribute towards the remaining costs, since the project provides benefits to all residents, such as improved fire protection and cost efficiencies with surface-treated roads.

Councillor Marcella suggested that water users should pay only for the cost of material and labour from their curb stops to their buildings.

Councillor Perry would like to review the financials before making a decision.

Reviewed a letter mailed to water users on August 3, 2010, indicating the cost of the project and financing options available.

Council reviewed a draft water bill and will discuss the layout at the next meeting.

PolyMet Bio Power – update

Council reviewed and discussed the letter.

New Business

1. OMPF – 2009 final reconciliation information: Reviewed correspondence and the municipality will receive a special one-time assistance in the amount of $22,700.

2. Mike Trodd – District Wide Table top Mock Disaster Exercise. Council would like to participate in this exercise.

8. Correspondence:

– HazMat – Seminar

– Canadian Environmental Protection – news headline

– AMO – New Urban Visions

– AMO – Provincial Budget

– Chamber of Commerce – Levert Drop-In Interviews

– FCM – Annual conference

– MFOA – Ontario Budget

.

Motion 11-03-25 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR