March 25, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, March 25th, 2009 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Economic Development

Financial Officer: L. Gannon

Fire Chief: D. Laitinen

Darcy Ryan, Real Estate Agent

Present: Cathy & Allan Marcella, Bill Sutton, Doug McLeod

Council reviewed an Offer of Purchase for a parcel on Portage Bay Road.

Motion 09-03-15 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – March 11, 2009

Special Meeting – March 18, 2009 Carried.

Councillor Perry declared a Conflict of Interest with matters dealing with the Temiskaming Speaker.

Chief Laitinen advised payment has been received for the Fire Department’s assistance at a motor vehicle accident which occurred in November 2008. Chief Laitinen and three other firefighters will be attending a conference next week – Daryl Dufresne will be in charge during his absence.

Mr. Daryl Dufresne, Works Foreman, advised Grant Forest Products have delivered a load of wood, work is ongoing on the roof on the Ease side of the building and the loader 450 is being repaired – estimate $3,000.00 to $5,000.00 for the replacement of tracts – Council approved the purchase.

Mrs. Cathy Marcella updated Council regarding the work she and Ms Gannon have been doing with the Coleman Water Distribution System:

– An application will be forwarded to Northern Ontario Heritage Fund Corporation for financial assistance with the Coleman portion of the Infrastructure Grant.

– Question and Answer pamphlet to be presented to Water Users at the Public Meeting.

– A package summarizing the history of the Coleman Water Distribution System and present project

to be presented to the Honourable Anthony Rota, MP and the Honourable David Ramsay, MPP. at the meetings to be held in near future – Mayor Belanger and Councillors Beeson, Perry and Tresidder will attend. A package will also be presented to Ms Darleen Bowman, local representative on the NOHFC Board.

– A letter requesting support from the Town of Cobalt for the NOHFC application.

– Letters have been forwarded to local Mining Companies requesting financial assistance.

– A map has been prepared by UMA Engineering Ltd identifying the location of all Water Users connected to the system.

No response has been received from the Town of Cobalt regarding the Sharp Lake Project agreement. The Clerk-Treasurer to arrange a meeting with the Town of Cobalt and Miller Paving representatives.

Continued (2)

Council reviewed correspondence received from Ontera regarding the availability of high speed internet to some Coleman Residents. They advised that, unfortunately, all technology has some distance capacity or limitations. For those who cannot access high speed internet from their residence, customers could install a small tower or antenna at their premise to improve the line of sight to ensure that a link is established. The Clerk-Treasurer to request that the Coleman Tower be returned as Mr. Dufresne now has storage space.

A discussion was held regarding the Cobalt Coleman Latchford Temagami Economic Development Committee. Councillors Perry and Tresidder object to the “Temagami Cobalt Corridor” name and logo. Councillor Perry feels the concept is great but insists that the four communities must be incorporated on everything including the sign, logo and any advertisement. In the future, approval of Council must be obtained prior to any votes being held by Coleman Reps on any Committee.

Mayor Belanger read correspondence forwarded to The Corporation of the City of Temiskaming Shores by the District School Board Ontario North East regarding the bussing situation within the Board boundaries. Conseil Scolaire Catholique de District Des Grandes Rivieres went out on their own effective September 1, 2005, apparently with the blessing of the Ministry of Education who granted them an exemption from being a part of a consortium.

Conferences – MFOA – Municipal Financial Reporting for 2009

PSAB seminar

Landfill Operator Training Course

Motion 09-03-16 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the City of Sault Ste. Marie, Mayor Rowswell’s position taken in a letter dated March 5, 2009 to the Honourable David Caplan, Minister of Health and Long Term Care regarding the intent of the Northern Ontario School of Medicine and Ministry policies for medical specialists and resulting health care services be adhered to, ensuring access to full health care services and specialties for the residents of Northern Ontario. Carried

Motion 09-03-17 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS the Federal Government tabled their budget on January 27, 2009 committing 500 million dollars in new funding for the Community Component of the Building Canada Fund targeted to municipalities with populations under 100,000;

AND WHEREAS a new four billion dollar Infrastructure Stimulus Fund was announced in the budget as well;

AND WHEREAS the Federal Government will cover up to fifty percent of costs with matching funding required from the province and municipalities;

AND WHEREAS rural and small urban municipalities do not have access to in-house professional expertise to satisfy the funding required;

AND WHEREAS this would limit their ability to provide matching funds without major tax increases or incurring major debt;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Town of Mattawa’s petition to the Federal and Provincial Governments to negotiate a more feasible and accessible cost sharing plan to allow all municipalities, regardless of their financial situation, to participate in this great opportunity. Carried.

Motion 09-03-18 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in The Speaker for the Second Annual Spring Poetry festival in the amount of $45.00. Carried.

Council reviewed correspondence received from the following:

– City of Greater Sudbury – regarding the Northern Communities Grant

– Federation of Northern Ontario Municipalities – report on request for support

– Municipality of Thames Centre – Municipal Impact – Collapse of Recycled Materials Commodities Market

Continued (3)

– Municipality of Middlesex Centre – Resolution regarding Department of Fisheries and Oceans Requirements pertaining to Drainage Works and Bridge Reconstruction

– Municipality of South Bruce – resolution regarding funding to Ontario’s Conservation Authorities

– Town of Lakeshore – resolution regarding imposing restriction window on in line municipal drain construction from March 15 to June 20 throughout the province.

– Municipality of Grey Highlands – resolution regarding the removal of local land use planning controls for renewable energy facilities.

Council reviewed correspondence received from Mr. Ricky Suy regarding the water project. The Clerk-Treasurer to advise Mr. Suy that there is no water project in Mileage 104. Money has been allocated for the Coleman Water Distribution System only.

Council reviewed correspondence received from Mr. James Burrows regarding his business.

Council reviewed the 2009 municipal insurance program provided by Despre-Pacey Insurance Brokers Limited. Programs Options were discussed and decided for the coming year. A quote for the replacement cost coverage of Fire Trucks will be provided shortly.

Council reviewed correspondence received from the Cobalt Historical Society regarding repairs to the McKinley-Darragh Mill Site on the Historic Trail. Councillor Chitaroni will look into this project at their next meeting.

Council reviewed correspondence received from the Ontario Provincial Police regarding the 2009 cost estimate revision due to New Memorandum of Understanding.

Council reviewed correspondence received from Katimavik advising that they plan to merge a number of groups nationwide which will result in the closing the Temiskaming Shores as a Katimavik community before the end of the 2008/2009 program year.

Correspondence:

– Thank You – Cobalt Coleman Latchford & Area Food Bank

Cobalt Coleman Catholic Cemetery

The royal Canadian Legion

– Earlton-Timiskaming Regional Airport Municipal Services Board – minutes & financial report

– Hazmatmag – Headline News

– AMO – New Housing Funding & Increase to Ontario Child Benefit

– Operator Certification Bulletin – February 2009

– College of Physicians & Surgeons of Ontario – newsletter

– OHS Canada – Focus on Health and Safety

– Federated Press – Emissions trading

– The Cobalt Lode – newsletter

– Ombudsman Ontario – The Watchdog

– Ontario Power Generation – Report on 2008 performance & Montreal River Levels & Flows

– Clearford Industries – Wastewater Systems

– Northern College – Media Release

– LAS – Group Benefits

– MMAH – Update- Elk Lake Eco Centre – Holistic Weekend

A discussion was held regarding the International Plowing Match to be held in the Fall. The Clerk-Treasurer to order signs to be added to Coleman signs to promote the IPM and welcome visitors.

The Clerk-Treasurer to order two signs (Bill Boards) to advertise Bass Lake Park and obtain permission from the Ministry of Transportation for locations along Highway 11.

Continued (4)

Ms Gannon provided the following update:

– Information on the JEPP Application will be provided in April

– Information has been forwarded to Mr. George Lefebvre regarding the garbage produced per capita from the Waste Diversion Ontario Website.

– Conditions regarding an application to the Green Municipal Fund

– Appointments with various ministries at the FONOM conference.

The Clerk-Treasurer to advertise the 1974 tandem for sale in the Speaker.

Councillor reviewed correspondence received from Mr. Jack Scully regarding the Quality Time Sound System. Council felt that, due to the size of the community hall, they could not use this equipment.

Motion 09-03-19 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees

AND WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 09-03-20 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR