March 24, 2010

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, March 24th, 2010 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Fire Chief: D. Laitinen

Clerk-Treasurer: C. Bigelow

Economic Development

Financial Officer: L.Belanger

Planning Group: Dan Cleroux

Also Present: Doug McLeod

Motion 10-03-17 MOVED BY Pat Tresidder and SECONDED BY Albert Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – March 10, 2010

Special Meeting – N/A Carried.

Councillor Tresidder declared a conflict of interest regarding the Stock Transportation matter.

Councillor Chitaroni declared a conflict of interest regarding the water distribution project.

Deputation:

Mr.Cleroux informed Council that SMC will be working to increase the elevation of approximately one metre to the existing main road adjacent to the Glenn Lake tailings basin. The tender has been granted to Trow for a study design that will be C of A ready.

Mr.Cleroux also inquired about the rock disposal from the water distribution project that will begin in the spring. He informed Council that SMC has a location for the rock, should the Township require the space.

Fire Department

– Purchased and installed a compressor for the fire hall.

– Mr. Laitinen will be out of town for a conference beginning March 25, 2010, any concerns should be directed to Mr. Dufresne.

– Informed Council that wooded areas are extremely dry and the Township should be careful when distributing fire permits.

– Would like Council to consider the purchase of a 6’x10′ trailer with ramp to save repairs on fire trucks. Councillor Perry would like several quotes for Council to consider in the Budget.

– Received calls concerning property on Milage 104 as a fire hazard and the By-Law Officer should be look into the matter.

– Inquired about the Township’s by-law concerning smoke alarms.

Works Department

– Attended a surface treatment conference in North Bay. Mr. Dufresne was informed that Portage Bay Road does not need another treatment for three to four years, due to the conditions of the road.

– The Roads Department would like to surface Marsh Bay Road this year to stagger costs over time. Based on last years estimates, Marsh Bay Road would cost approximately $75,000. Councillor Beeson would like to review the budget, and Councillor Perry would like an updated list of quotes for surface treatment on each road for budgetary purposes. Mr. Dufresne will have estimates for the next council meeting.

– Councillor Chitaroni would like to reapply to NOHFC for roads. Mrs. Belanger will complete an application and Mrs. Bigelow will contact the Ministry of Municipal Affairs and Housing to inquire about grant opportunities.

Economic and Development Committee

– Mr. Cleroux provided Council with a handout concerning policies on controlled access on highways during the 1970s. Recommended next steps are to approach FONOM and TMA to revise these policies.

Water Distribution System

– Reviewed letter from Cobalt concerning a follow up from their previous meeting. All council members agree that MacEwen should pay a portion, as he is a user on the Coleman Water Distribution System.

– Mr. McLeod requested the cost per household for the water replacement project, a debenture plan and would like a public meeting to keep residents informed. Councillor Beeson and Councillor Tresidder will obtain a progress update, such as the tender process. Council informed Mr. McLeod that when the Township has information it will be communicated to the water users.

Unfinished Business

Council selected A1 Blasting Mats located in Sturgeon Falls as Coleman Townships hauler for the Ontario Tire Stewardship Program.

Council requested prices from Vision Signs and Graphics, for window tint/reflectors for the office windows to reduce sun penetration and heat during the summer months.

Council will include the purchase of 15 five foot plywood round tables for the community hall in the budget. Mr. Laitinen will be looking into chairs for the community hall.

Council would like to proceed with the investigation for the Municipal Heritage Project – Girl Guide Camp. Once the investigation is complete the Township can proceed with the by-law.

Councillor Perry would like to proceed with lot development on Mud Lake (lots cleared, surveyed, etc.) So they can be sold. Councillor Beeson would like the lots on Portage Bay Road to be surveyed. Council agreed to meet March 31 at 6:00 p.m. to further discuss lot planning and the budget.

Resolutions

Motion 10-03-18 MOVED BY Albert Chitaroni and SECONDED BY Ron Beeson

WHEREAS The Corporation of the Township of Coleman maintains all mining roads in the municipality;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman petitions the Ministry of Northern Development and Mines to request that the Provincial Government distribute mining royalties collected from local mining operations to municipalities in the Temiskaming District.

AND FURTHER THAT this motion be sent to the Temiskaming Municipal Association for support of all municipalities in the District. Carried.

Motion 10-03-19 MOVED BY Pat Tresidder and SECONDED BY Albert Chitaroni

WHEREAS The Corporation of the Township of Coleman maintains all municipal roads leading to Logging Roads in the municipality and neighbouring municipalities;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman petitions the Ministry of Natural Resources to pay municipalities in the Temiskaming District for any timber or fibre royalties for tree that are harvested in their municipalities

AND FURTHER THAT this motion be sent to the Temiskaming Municipal Association for support of all municipalities in the District.

Carried.

Motion 10-03-20 MOVED BY Albert Chitaroni and SECONDED BY Pat Tresidder

WHEREAS The Corporation of the Township of Coleman maintains all municipal roads leading to quarries in the municipality and neighbouring municipalities;

AND WHEREAS part of Northern Ontario and all of Southern Ontario enjoys receiving royalties from aggreagate that is taken from their municipalities;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman petitions the Ministry of Natural Resources to include the Temiskaming District in the Aggregate Resources Act to receive aggregate royalties.

AND FURTHER THAT this motion be sent to the Temiskaming Municipal Association for support of all municipalities in the District.

Carried.

Motion 10-03-22 MOVED BY Pat Tresidder and SECONDED BY Albert Chitaroni

WHEREAS Section 239 (2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a)personal matters about an identifiable individual, including municipal or local board employees;

BE IT RESOLVED THAT this part of the meeting be closed to the public.

Carried.

Mayor Belanger reopened the meeting.

Motion 10-03-23 MOVED BY Lois Perry and SECONDED BY Ron Beeson

BE IT RESOLVED THAT: The Council of the Corporation of the Township of Coleman grant a wage increase of $1.00 per hour to Diane Desormeaux, resulting in an increase from $11.50 per hour to $12.50 per hour.

Carried.

Conferences

– Affordable Access Action Plan Workshop

– Pavement Condition Evaluation

– KapLCC First Nations in Northern Ontario

– Workplace Safety North Training – Forestry Sector

– Management Development Programme for CAOs

– Maximizing the impact of digital images

Council would like to review information on the County of Huron: Rural Septic Systems, and would like the resolution to be brought up at the next meeting.

Council read the Ratepayers Comment Form concerning domestic animal problems. Mayor Belanger had previously addressed this matter and it is resolved.

Council reviewed Uniongas correspondence concerning the proposed gas main to serve Old

Ferguson Highway. Mayor Belanger signed and approved the proposed location that will authorize the installation.

Council reviewed correspondence regarding the Senior of the year award from the Minister Without Portfolio, Responsible for Seniors.

Mrs. Belanger will investigate the Infrastructure Ontario – Information Session and Guide.

Council reviewed municipal insurance packages and quotes, and agreed on MIS.

Motion 10-03-21 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman accept Municipal Insurance Services Ltd’s quote in the amount of 32,156.00 plus PST for municipal insurance coverage for 2010/2011.

Carried.

Mayor Belanger read and reviewed AMO Breaking news concerning 2008 reconciliation.

Mayor Belanger read the TRSC Bus Buddies, school bus safety young rider program.

Mrs. Belanger reviewed a letter sent from Cobalt Councillor Sue Nielson requesting a letter of support in application for funding for the Cobalt Hoist Room. Due to the Township’s current projects and efforts, support for this project cannot be met at this time.

Correspondence:

– Northern Mayor Taskforce

– AMO Watch File- March 11, 2010

– AMO Watch File – March 18, 2010

– Ontario Good Roads – MDW News

– Ontario Good Roads – Milestones

– Ontario Good Roads – Municipal DataWorks Project

– College Voice

– Ministry of Natural Resources – Inspection

– OPSEU – Service Quality Issues at MPAC

– Revised Minimum maintenance Standards

– Ontario Provincial Standards – Divisions in OPS

– Ministry of Municipal Affairs and Housing- Update for March Newsletter

– Ministry of Finance – Property Tax Issues

– Turf & Recreation Enews

– MFOA Bulletin

– Temiskaming Shores & Area Chamber of Commerce – E-Newsletter

– Timiskaming Health Unit – Community Use of Schools

– MPAC – Municipal Status Report

– Ontario Wood – Amendment to Stage II: Provincial Wood Supply Competitive Process

– Environmental Solutions Magazine

– Earlton-Timiskaming Regional Airport – minutes & financial report

– MFOA communications

– Ministry of the Environment – World Water Day

– CMHC – Infrastructure Loan Program

– The Working Forest – newspaper- Chamber of Commerce – Wabi River Wildlife Fundraiser