March 23, 2015

REGULAR MEETING MINUTES March 23, 2015 _____________________________________________ ________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, March 23rd, 2015 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

K. Laffrenier

L. Perry

By-Law Officer: K. Jones

Fire Chief: D. Laitinen

Clerk-Treasurer: C. Bigelow

ADOPTION OF THE AGENDA

Motion 15-03-19 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of March 23rd, 2015 as presented: Carried.

DECLARATION OF PECUNIARY INTEREST

N/A

ADOPTION OF THE MINUTES

Motion 15-03-20 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – March 9, 2015 Carried.

ACCOUNTS

Motion 15-03-21 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier

BE IT RESOLVED THAT THE General Accounts in the amount of $50,683.65 be passed and paid.Carried.

Motion 15-03-22 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT THE Payroll in the amount of $21,006.76 for the month of March 2015 be passed and paid. . Carried.

STAFF REPORTS

Administration

– The Clerk-Treasurer will advertise for summer students early in April 2015

– J.L. Richards will update the Asset Management Plan – mainly with road upgrades.

– The Clerk-Treasurer will check the Water Charges By-Law regarding outstanding water accounts.

– Take the Lake Tour signs will be installed at Bass Lake Road and at Coleman Road.

– The Clerk-Treasurer reported on the AMO Gas tax report and the Standard Operating Procedure questionnaire.

– Mr. Gord Lennon, Nipissing Power & Lighting, was in the office offering his services. REGULAR MEETING MINUTES March 23, 2015 _____________________________________________ ________________________________

– TransCanada Pipeline will schedule a meeting with Council sometime in April 2015.

Motion 15-03-23 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

Continued (2)

Fire Department

– Chief Laitinen discussed his 2015 Fire Department Budget –

Repair is required on Unit 4 and Unit 2. Bunker gear, hoses and ladders must be tested.

A 5 year plan will be formulated for the next meeting.

– The Food Bank Collection will be held Saturday, April 28th from 10:00 am to 2:00 pm.

– The Fire Conference is scheduled for this weekend, Gerry Belanger and Pete Nadeau will be in charge in the Fire Chief’s absence.

– The MVA invoice has been forwarded to M.T.O.

Motion 15-03-24 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Don Laitinen, as presented:

BUSINESS ARISING FROM THE MIN UTES

Correspondence from the Town of Aurora and the Township of Southgate regarding Bill 52 has been deferred to the next meeting.

NEW BUSINESS

Conferences

– Works Foreman Bigelow and Mr. Pete Monk will attend the Keeping Good Roads Good in Temiskaming luncheon. The Clerk-Treasurer to advise Councillor Marcella.

Motions

– Ontario Northland – railway crossing

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay $13,284.34 for the repair of the Marsh Bay Road Railway Crossing to Ontario Northland. Carried

– Earlton-Timiskaming Regional Airport – 2015 contribution

Motion 15-03-26 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be – Municipal Insurance Proposal REGULAR MEETING MINUTES March 23, 2015 _____________________________________________ ________________________________

authorized to pay the Township of Coleman 2015 contribution in the amount of $4,221.00 to the Earlton-Timiskaming Regional Airport. Carried.

– Municipal Insurance Proposal

Motion 15-03-27 MOVED BY Lois Perry and MOVED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase the 2015/2016 Municipal Insurance from MIS Municipal Insurance Services/Knox Worldwide as per quote in the amount of $35,434.00 plus P.S.T. Carried.

– Request for Assistance

– Temiskaming Nordic Ski Club

The Clerk-Treasurer to request more information regarding this project.

Council reviewed the following correspondence:

– Community Living Temiskaming South – 46th Annual Walkathon.

– Minister Responsible for Seniors Affairs – 2015 Senior of the Year Award.

– The Cobalt Historical Society – Cobalt Arena.

– Ernie Hardeman, MPP – Support for Housing Services Corporation Accountability Act.

– Little Claybelt Homesteaders Museum – request for support.

Continued (3)

NEW BUSINESS continued

Council reviewed and approved the Leis Wood’s Hydro Petition. The petition will placed on the counter for support.

The Clerk-Treasurer submitted her letter of resignation effective March 31, 2016.

COMMITTEE REPORTS

Public Works – Mayor Cleroux will request that Mr. Lefebvre and Mr. Jeff Barton attend a meeting to update Council regarding the proposed Crown Land purchase on the Montreal River. REGULAR MEETING MINUTES March 23, 2015 _____________________________________________ ________________________________

– Mayor Dan Cleroux advised the Works Department employees are working at thawing culverts and brushing along municipal roads.

– Mayor Cleroux met with Ontario Power Generation regarding the Spring thaw.

– Mayor Cleroux will request that Mr. Lefebvre and Mr. Jeff Barton attend a meeting to update Council regarding the proposed Crown Land purchase on the Montreal River.

CORRESPONDENCE

– AMCTO – Annual Conference, Municipal World

– AMO Communications – LAS Town Hall Sessions, The State of Ontario’s Roads & Bridges,

LAS/NR Municipal Finance Energy Workshops, Watch File

– Cleantech Canada – news

– Energy East – Application to Participate Extension

– HazMat – news

– Lancaster House – Comparative Labour Law, eAlert

– MFOA – Bulletin,

– MPAC – news

– Ministry of Natural Resources & Forestry Temamagi Management Unit Work Schedule

– OMERS – news

– Species at Risk – document

– Ontario Good Roads Association – E-News

– Ontario Trail Council – news

– Recycling Product News Weekly – e newsletter

– SmartDraw Software – news

– Temiskaming Municipal Association, agenda Minutes

– Timiskaming Health Unit – minutes

– Waste Diversion Ontario – update

IN CAMERA (CLOSED) SESSION

Motion 15-03-28 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject Matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board REGULAR MEETING MINUTES March 23, 2015 _____________________________________________ ________________________________

employees;

(b) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:05 p.m. to discuss the following matter: By-Law Enforcement

Legal Opinion Carried.

Motion 15-03-29 MOVED BY Susan Cote and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:00 p.m. without a report. Carried.

Continued (4)

Motion 15-03-30 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the By-Law Enforcement Report Submitted by Mr. Ken Jones, as presented: Carried.

ADJOURNMENT

Motion 15-03-31 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT this meeting do now adjourn.Carried.

ACCOUNTS

26259 Albert Estrada 60.00

26260 Allan Bigelow 60.00

26261 Claire Bigelow 518.47

26262 Hydro One 188.79

26263 Minister of Finance – EHT 6,227.25

26264 voided

26265 Wayne’s Garage 1,092.25

26266 Kenneth Jones 50.00

26267 Uniongas 1,934.66

26268 – AMCTO – Zone 8 311.20

26269 – B & T Parts and Supplies13.66

26270 – Bluewave Energy/Mackey Fuel 67.12

26271 – Campsall Electric 158.98

26272 – Dam Depot 75.15

26273 – Earlton-Tem Regional Airport 4,221.00 26279 – Ontera 15.86 REGULAR MEETING MINUTES March 23, 2015 _____________________________________________ ________________________________

26274 – J.L. Richards & Associates 24.18

26275 – Lakeview Signs 37.29

26276 – Lifesaving Society 95.00

26277 – Northern Tel 398.87

26278 – Ontario Northland13,284.34

26279 – Ontera 15.86

26280 – Pedersen Construction Inc 9,877.22

26281 – Pioneer Diesel Injection Ltd 114.90

26282 – Techknowledgy Office Pro 161.54

26283 – Temiskaming Speaker790.37

26284 – Town of Latchford 412.50

26285 – Xerox Canada Ltd 40.05

26286 – Russel Coe 53.00

TOTAL $50,683.65

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR