March 2, 2009

Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, March 2nd, 2009 at 6:00 p.m.

There were present:

Township of Coleman Mayor: C. Belanger

Councillor: R. Beeson

A. Chitaroni

L. Perry P. Tresidder

Clerk-Treasurer: C. Bigelow

UMA Engineering: Bruce McMullan

Gerry McCrank

Water Committee: Cathy & Allan Marcella

Bill Sutton

The special meeting was called so that Mr. Bruce McMullan and Mr. Gerry McCrank could bring Council and the Water Committee Members up to date regarding the progress made with the Environmental Assessment prior to having a public meeting with residents and interested parties.

Mr. McMullan compared and described the present and proposed Coleman Water Distribution System.

Summary of problems: Lines are located on private property and overgrown with trees

2 or more residents are on one small line

Only two hydrants in Coleman Township

Lines are 2 or 3 m deep resulting in required bleeding to prevent freezing

Average high usage/consumption

Low pressure

Corrosion and oxidation of lines

Solutions Do nothing – does not address the problems

Maintain existing horizontal and vertical alignment

Shallow bury Heat Trace System – maintenance cost high

Provide sufficient cover on existing alignment

Providing individual wells – fragmentation

New systems to each house and meter for each residence

The Clerk-Treasurer to obtain a legal opinion regarding the following concerns:

– can water mains go along road without easements

– can water mains go across private property

– where there is an existing water service (under Cobalt Lake), can line be replaced without easement.

Surveying, legal and easements not covered by the grant. Mr. McMullan is communicating with interested parties i.e. Ministry of Transportation, Ontario Northland Railway, Ministry of Northern Development & Mines, Blackstone etc. The Township of Coleman will make every effort to obtain other grants to bring the cost down for Coleman Water Users.

The next step will be the Public Meeting which will be held March 31st, at 6:00 p.m.

Continued (2)

The Clerk-Treasurer advised Mr. Alain Presseault, Ministry of Transportation, insisted that he had nothing to add to his meeting with Councillor Beeson and Works Foreman Dufresne regarding Portage Bay Road entrance from Highway 11. Mr. Presseault felt a meeting with Portage Bay Road Residents would not accomplish anything more. The Clerk-Treasurer to advise Mr. Larry Wiwchar.

Mr. Wayne Lynch, Ontera, advised they are investigating the possibility of deploying a wireless installation on the old TVO location in order to improve coverage to some Coleman Residents. Mr. Lynch will then advise the Township of Coleman if this proposal is feasible.

Conference:

– THU – Save The Date: Local Nutrition Month Event

– Asset Management Planning for Sustainable Infrastructure

– How to Become a Better Communicator Seminar

Correspondence:

One Funds 2008 Annual Report

– Jambette Playground Equipment – Catalogue

– THU – Save The Date: Local Nutrition Month Event

– AMO – The Saturday Series

– AMO – Diverse City

– AMO – Member Communication

– Natural Resources Canada – Idle-Free Zone

– MNDM – Global Experts Inspire Northerners

– OGRA- 2009-2010 Board of Directors

– OGRA – Support the Westher Network as a basic cable service

– OPG – Hound Chute Report

– MPAC – Electronic Assessment Information File

– College Voice – February 2009

– Ontario Heritage Trust – February 2009

The Clerk-Treasurer will forward a letter to Cobalt Historical Corporation to ask that they complete the signage and lighting work on the University Headframe before the 2009 Plowing Match.

Motion 09-03-01 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR