March 14, 2011

22718 Tri-Automotive Ind Supply 102.97
Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, March 14th, 2011 at 6:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Clerk Intern L. Belanger

Fire Chief D. Laitinen

By-Law Officer: Ken Jones

Also Present: Bud Berry, Mary Church, Doug McLeod, Jim O’Brien, Wes Siemen, Bill Sutton

Mayor Dan Cleroux disclosed a conflict of interest with matters regarding the SMC Work Permit Application.

Motion 11-03-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS Section 239 (2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(c) a proposed or pending acquisition or disposition of land by the municipality or local board;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 6:40 p.m. to discuss the following matter:

a) an offer of purchase of land on Airport Road Carried.

Motion 11-03-02 MOVED BY Sue Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Council agrees to rise with a report at 6:40 p.m. Carried.

Motion 11-03-03 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – February 28, 2011 Carried.

Motion 11-03-04 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the General Accounts in the amount of $86,836.65 and Payroll in the amount of $25,284.66 be passed and paid. Carried.

Deputation:

Jim O’Brien provided an update to council on the Montreal River and reviewed a letter submitted to the MNR concerning the Water Management Plan and the Control Dam in Latchford. He recommends a letter be sent to Public Works Canada to address concerns on the state of the Dam. Mr. O’Brien will update council on issues prior to a meeting with MNR and OPG. Mayor Cleroux would like a motion to support the Marsh Bay Conservation Association.

Confirmatory By-Law:

Motion 11-03-05 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 11-05 being a by-law to confirm certain proceedings of Council of the Corporation of the Township of Coleman for its meetings held February 14th and 28th, 2011, be read a first and second time. Carried.

Motion 11-03-06 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT By-Law No. 11-05 be read a third and final time and be passed and enacted. Carried.

By-Laws:

Motion 11-03-07 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT By-Law No. 11-06 being a by-law that the Government of Canada and the Government of Ontario agreed that the deadline for the eligible costs of the extended Building Canada Fund dated August 26, 2008, will now be extended from March 31, 2011 to October 31, 2011 under the CC-Top Up portion of the BCF-CC, be read a first and second time.

Carried.

Motion 11-03-08 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 11-06 be read a third and final time and be passed and enacted. Carried.

Committee Reports:

Fire Department:

– Fire Chief Laitinen will schedule a meeting in the Spring with Melvin Fleming regarding the recycling business and to discuss safety concerns.

– Training will be held in the community hall on March 22, 2011 at 7:00 p.m.

– Fire Department election was held on March 3, 2011. A copy was provided to council.

– Fire Chief Laitinen is concerned about unidentified material at the refinery in the event of a fire.

– Received approval from council to purchase five FireHawk Air Packs, Sale Price $3,850 +tax.

– Fire Chief Laitinen will obtain a quote for a fire safety billboard.

By-Law Officer:

– Mr. Ken Jones has received complaints concerning cats in Mileage 104. Council will review Animal Control By-Law.

Public Works Department:

– The new plow is expected to arrive at the end of March 2011.

– Received surface treatment quotes: Miller Paving- $32,000/km or Bruel-$38,000/km.

– Mr. Dufresne requested obtaining a quote to install a culvert on Gillies Lake Road, due to water problems.

– Mayor Cleroux requested a summary of signage on roadways.

– Gerry McGarry will be available to provide yearly training for WHIMS, sexual harassment or First Aid.

– Mr.Dufresne will be attending a conference in North Bay.

Water Committee:

– Bruce McMullan, AECOM, will provide council with the final calculations for the water project this week.

– Council agreed to add the capital cost of the water project to the monthly water bill.

Public Works:

– Safety meeting will be held this Friday (weather dependant).

Public Safety:

– Emergency Tabletop exercise will pertain to a train derailment carrying sulphuric acid.

Finance:

– Reviewed updated financial report for January.

– Councillor Marcella encourages the municipality to be managed like a business for future planning, and to develop a five year strategic capital and operating plan, to further the “buy land strategy.”

– Must sustain the municipality for the future and develop replacement plans, as municipal assets are depleted, such as the building, vehicles and technology.

– Staff should work to reduce errors in the financials to lessen the work of auditors during the year end financial statement preparation.

– Councillor Marcella requested a motion from council to support and endorse the finance committee.

Environmental:

– Reviewed an email regarding the cleanup of the refinery.

Unfinished Business:

1. Private Plowing Fees: Office staff will resend invoices to those who have not paid for the private plowing service.

2. Community Hall Furniture: Cancel order from Alain Racine Manufacturer, due to the extended wait time.

3. Ministry of Community Safety and Correctional Services – Essentials of Municipal Fire Protection: Council reviewed letter.

4. DTSSAB – Non-emergent Transfers Resolution: Prepare motion of support for the next meeting.

5. Load Restrictions: Table issue until the roads receive surface treatment.

New Business:

Conferences:

– WCWC – Standard of Care

– Northeastern Ontario Water Works Conference

– PDAC 2011

– AMCTO Spring Seminar

– OTS Technical Committee meeting

– Conflict Resolution and Assertive Communication workshops

– Emergency Preparedness for Summer Camps seminar

– 2011 OSUM Conference & Trade Show

– Ontario Association of Property standards Officers – training

– TeMAG meeting – March 12th

– Parks and Recreation – Art of Facilitation Workshop

Motions:

Motion 11-03-09 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Fire Chief Laitinen be authorized to purchase the following: 5 MSA – SCBA – Fire Hawk M7 Airmask @ $3,850.00 ea – total $19,250.00 plus tax. Carried.

.Motion 11-03-10 MOVED BY Sue Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Mayor Cleroux be authorized to renew the Listing Agreement with REMAX Town & Country Ltd, Brokerage – new expiry date – August 14, 2011. Carried.

Motion 11-03-11 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman donate $100 to the 2011 Fire Department Fishing Derby. Carried.

Motion 11-03-12 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council fully supports the finance committee in developing financial documents to be reported to council and the public, and creating five (5) year plans with respect to operations and replacement of assets, without interference. Carried.

Motion 11-03-13 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase three outdoor ashtrays in the amount of $139.00 each, plus tax. Carried.

Motion 11-03-14 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman approves the 2011 renewal from MIS Ltd. (Municipal Insurance Services) in the amount of $32,752, plus PST Carried.

Motion 11-03-15 MOVED BY Sue Cote and SECONDED BY Pat Tresidder:

WHEREAS Statistic Canada will conduct the Census of Population of Tuesday, May 10, 2011;

AND WHEREAS the Township of Coleman Supports the census because census information is important of our community and is vital for planning services such as schools, daycare, police services and fire protection;

AND WHEREAS the Statistics Act requires that personal information provided on census questionnaires will be kept strictly confidential;

BE IT RESOLVED THAT I, Dan Cleroux, Mayor of the Township of Coleman do hereby declare the week of May 9 to 13 as CENSUS WEEK in the Township of Coleman and call upon all residents to complete and return their census questionnaire online at www.census2011, or by mail, by Tuesday, May 10, 2011. Carried.

Continued (5)

Motion 11-03-16 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to renew the Temiskaming Shores

& Area Chamber of Commerce 2011 Membership, in the amount of $130.00. Carried.

 

1. Ministry of Natural Resources – SMC Work Permit Application: Letter was read and discussed. Mayor Cleroux provided background information on the situation and stated that a presentation from Trow can be made to Council. Council will request an annual report from the MOE concerning the water on the property.

2. Infrastructure Canada – Economic Action Plan Evaluation: Letter was presented and read to council.

3. Little Claybelt Homesteaders Museum – Request for Corporate Sponsor. Letter was presented and read to council.

4. HealthForceOntario Marketing and Recruitment Agency – Letter was presented and read to council.

5. Deputy Minister William Forward – use of herbicides. Council would like to review the Township’s by-law concerning herbicides in the municipality.

6. Etienne Green – Business Concept. Unfortunately, Council does not have land to offer at this time.

7. Sierre Club Canada – Canada Water Week. Letter was presented and read to council.

8. Ministry of Citizenship – Newcomer Champion Award. Letter was presented and read to council.

9. Timiskaming Health Unit – Food Safety Inspection Report. Letter was presented and read to council.

10. Anthony Rota Letter- Building Canada Fund. Letter was presented and read to council. 11.Environment and Land Tribunals Ontario: Telecopier Transmission Attention. Letter was presented and read to council.

12. Councillor Cote stated that staff are able to exchange statutory holiday’s and she expressed that all discussions should be included in the minutes.

13. Mrs. Bigelow informed Council that the Town of Cobalt and AECOM will be working with the administration with respect to reports on the water system. If council wishes detailed reports to be forwarded to councillors on their personal computers, it should be authorized by council through a motion. Currently, it is a busy time (tax/auditor) and reorganizing the office will be done when the work is complete.

Motion 11-03-17 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

14. Correspondence:

– Trow – work proposals

– Ministry of the Environment – Technical Bulletin: Update regarding provincial funding for hazardous waste

– Canadian Environmental Protection – guidelines update on guidelines for Canadian Drinking water quality

– HazMat – headline news

– Green Communities Canada – membership

– FCM – news & new environmental trend data from CESI

– FCM News

– Testmark Laboratories Ltd – elements

– Labour – Respect Relief for families

– AMO – Watch File & LAS Energy newsletter

– Canadian Process – news

– Northern Ontario School of Medicine – Winter 2011 edition

– MNDM&F – Expanding New Liskeard’s Tourist Accommodations

– Growth Plan for Northern Ontario, 2011

– MFOA – communique & bulletin

– OFSC Communications – March Safety Release

– Early Learning Report

– Ontario Hospital Association – news

– Chamber of Commerce – Tourism Exchange & Brochure Swap

– Healthy Communities – handbook

– Board of Health – report & minutes

– E.F. Marshall – County rejects wind energy process

“Paper staking” to be introduced

– Municipal World – Marsh issue

– Applied Research Associates – Methodology for development of equivalent pavement

– Earlton-Timiskaming Regional Airport – minutes & annual report

– The Hill Times

– Temiskaming Shores & Area Chamber of Commerce: E-Newsletter

– College Voice

GENERAL ACCOUNTS

22664 Martin Cook 55.37

22665 Claire Bigelow 321.98

22666 Kenneth Jones 50.00

22667 Miller Minerals 509.15

22668 Diane Desormeaux 262.50

22669 Temiskaming Emergency Services 190.00

22670 Daniel Estrada 199.49

22671 Staples 327.69

22672 Canada Post 462.17

22673 Hydro One 2,195.99

22674 NorthernTel 9,015.71

22675 A&B Printing 531.10

22676 Accuracy Environmental 38.42

22677 Bartlett’s Auto Electric 444.12

22678 Benson 142.89

22679 Campsall Electric 189.07

22680 CIBC 584.93

22681 City of Timmins 467.04

22682 Don Laitinen 250.00

22683 DTSSAB 16,350.20

22684 Fortier Beverages 6.50

22685 Grand & Toy 292.55

22686 Gabe’s Auto Inc. 105.79

22687 Gabbani Courier Service 44.64

22688 Grant Fuels 4,109.60

22689 Hydro One 1,150.62

22690 Industry Canada 1,420.00

22691 Kemp Pirie 394.63

22692 Kemp, Elliot & Blair Llp 3,164.00

22693 Lifesaving Society 90.00

22694 Linde Canada 72.54

22695 Logan Belanger 80.75

22696 Municipal Finance Officers 254.25

22697 Mikrolink Computers 166.11

22698 Minister of Finance 3,390.00

22699 Munisoft 10,777.26

22700 New Liskeard Sheet Metal 275.23

22701 NorthernTel 202.49

22702 North Cobalt Flea Market 96.93

22703 NorthernTel 407.07

22704 OMERS 2,912.68

22705 Ontera 21.04

22706 Orkin 67.80

22707 Owl Lite 324.94

22708 Pedersen Concrete 1,091.58

22709 Pioneer Diesel Injection 150.45

22710 Prism Publishing 55.37

22711 Receiver General-Payroll Ded. 6,417.55

22712 Red Stallion 282.95

22713 Reliance Home Comfort 43.36

22714 Sirius Benefit Plan 3,281.28

22715 Strongco Equipment 10,469.18

22716 Temiskaming Speaker 79.10

22717 Temiskaming Mayors 10.62

22719 Union Gas 1,295.05

22720 Wayne’s Garage 511.40

22721 WSIB 630.55

TOTAL 86,836.65

PAYROLL TOTAL 25,284.60 

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR