March 12, 2008

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, March 26th, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Economic Development

Financial Officer: N. Renaud

Economic Development

Committee: D. Cleroux

Deputation: Dan Cote, TDSSAB

Doug Shearer, D-Tek-Tion Security Systems Inc.

Present: Doug McLeod, Gary Bigelow, Christine Lacroix

Mr. Dan Cote was in attendance to update Council with regard to the District of Timiskaming Social Services Administration Board. Ms Melissa Harrisson is presently Acting CEO while Mr. Eddie Alton is on an extended sick leave. The Board approved a 2.3% decrease in the 2008 budget for area municipalities. Mr. Cote advised the TDSSAB Board is functioning very well.

Mr. Doug Shearer was in attendance to answer questions regarding his quote for the security system proposed for the municipal complex. The quote includes motion sensors, smoke detector and monitoring. Council will review the quote and make a decision.

Ms Renaud advised Ms Anne Marie Leroy, Ministry of Northern Development and Mines, will attend the Economic Development Committee meeting on April 2nd, 2008.

The Straw Bale Buildings scheduled for March 30th, 2008 will be rescheduled to a later date as the the Strategic Planning Weekend is expected to last longer than previously anticipated.

A meeting is scheduled with Ontario Power Generation, Marsh Bay Conservation Association and Council for March 31st, 2008.

Motion 08-03-15 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – March 12, 2008

Special Meeting – None Carried.

As of January 1, 2008, legislative changes came into effect, giving citizens the right to request an investigation into whether a municipality that has closed a meeting to the public has complied with the law. The Ombudsman Office is the default investigator for a municipality that has not appointed their own Investigator. Council agreed to let the Ombudsman’s Office deal with any complaints requiring a Closed Meeting Investigator for the Township of Coleman.

Council deferred the Town of Cobalt’s Sharpe Lake Park proposal to the next meeting of Council.

Continued (2)

Conferences – THU – Food and Nutrition Event

Sutcliffe Rody Quesnel Inc. – Open House

Spring Pulse Poetry Festival

Northeastern Ontario Public Works Organization

MNDM – Trails Workshop

MNDM – Livestock Emergency Response Course

Chamber – Traffic Protection for Emergency Services course

Motion 08-03-16 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the NorthEastern Ontario Public Works Organization 2008 annual membership in the amount of $50.00. Carried.

Motion 08-03-17 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

WHEREAS The Government of Canada and the Ontario Government entered into a (5) five year partnership under the Canada Ontario Municipal Rural Infrastructure Fund (COMRIF) Agreement committing the Government to each invest up to $298 million dollars to improve public infrastructure in rural and small urban communities;

AND WHEREAS the COMRIF Agreement provided municipalities with the long-term support needed to renew essential infrastructure in their communities;

AND WHEREAS the COMRIF Program Intake Three closed in September 2006, and was funded in the amount of $46 million from both the Canada and Ontario Governments, however, many of the applications did not receive funding;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Town of Tecumseh’s request that the Ontario Government and Government of Canada enter into an agreement for the purpose of delivering Ontario’s share of the $64 million Municipal Rural Infrastructure Program (MRIF) “top-up” funds announced in February 2007 and committing the Ontario Government to contribute matching funds of $64 million as agreed to under the November 15, 2004, Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Agreement.

AND THAT allocation of funding to Ontario Municipalities be determined in the same equitable manner as COMRIF Intakes One, Two and Three ;

AND FURTHER THAT a Joint Secretariat be established to support the Management Committee in the administration of the Agreement, including the timely production and sharing of information about Applicants, Projects, financial cash flows and other information. Carried.

Motion 08-03-18 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS the Ministry of Agriculture, Food & Rural Affairs reimburses a municipality for the value of livestock that are killed by wild animals, but not for the cost of employing a Livestock

Valuer;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Township of Hilliard’s petition to the Government of Ontario to compensate municipalities for the cost of employing Livestock Valuers when livestock is killed by wild animal.
Carried.

Motion 08-03-19 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS there have been numerous accidents on Highway 11 at the hill South of Quarry Road in Harley Township;

AND WHEREAS the blowing snow from Quarry Road South to Uno Park Road causes poor visibility and often no visibility;

AND WHEREAS planted trees on the West site of the highway prevents this problem further South on Highway 11;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Village of Thornloe’s request to the Ministry of Transportation that trees be planted at this location or that the extra growth of trees further South be transplanted at this location.

Continued (3)

Carried.

Motion 08-03-20 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS the Town of Kingsville is competing for the title of Kraft Hockeyville 2008;

AND WHEREAS the Town of Kingsville has recently been named one of Hockeyville’s Top 5 Communities and will now represent all of Ontario in a bid to be crowned Kraft Hockeyville 2008;

AND WHEREAS the opportunity of a boost in Tourism across Essex County, Windsor and Chatham-Kent did and will benefit all;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Town of Kingsville’s endeavours to become Kraft Hockeyville 2008 in an effort to keep the title of Kraft Hockeyville 2008 within the Province of Ontario. Defeated.

Councillor Perry declared a Conflict of Interest with matters dealing with the Speaker.

Motion 08-03-21 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Speaker for the First Annual Spring Pulse Poetry Festival – $45.00. Carried.

Council reviewed the following correspondence:

– Community Living Temiskaming South – 39th Annual Walkathon, Saturday, May 3rd

– Ministry of Natural Resources – Approved 2008-2009 Annual Work Schedule Temagami Management Unit

– Ontario Heritage Trust – 2008 Heritage Community Recognition program

– Ministry of Finance – Ontario Municipal Partnership Fund allocation for 2008

– Ministry of Citizenship and Immigration – Lincoln M. Alexander Award 2008

– News Release – FONOM announces funding for major initiative

– Upcoming Meetings – Coleman ESC meeting – March 27th at 1:30 p.m.

MSB meeting – April 3rd, 2008 at 7:00 p.m.

TMA meeting – March 27th, at 7:00 p.m.

– Breakfast with David Ramsay, MPP Timiskaming-Cochrane – March 27th from 7:30 to 9:30 am

Mayor Belanger and the Clerk-Treasurer signed The Ontario Trillium Foundation grant Letter of Agreement.

Mr. Gary Bigelow was in attendance to request Council’s assistance for Residents of Mileage 104 with respect to the odour coming from the Town of Cobalt lagoon. The Clerk-Treasurer to arrange a meeting with the Ministry of the Environment and forward a letter to the Town of Cobalt requesting an update of this situation.

Fire Chief Jeff Breault attended the meeting briefly to advise Council that a fire truck has been donated to the Pekangikum First Nation. The fire truck arrived safely in Pekangikum on Monday to the school children’s delight.

Motion 08-03-22 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT D-Tek-Tion Security Systems Inc.’s quote in the amount of $2,274.00 plus GST be accepted. Carried.

Correspondence:

– Terri Greene – thank you

– Lulubelle Montgomery – Silverland Cemetery

– BHS Consultants – pamphlet

– AMO – Canada-Ontario Infrastructure Funding Update

– AMO – Ontario Municipal Partnership Fund Increased

– AMO – Proposed Bill Direct Provincial Budget Surplus to Municipal Infrastructure

– MMAH – Earth Hour

– MMAH – Provincial Surplus to Municipalities

Continued (4)

Correspondence:

– City of Temiskaming Shores – Adjustment to 2007 and 2008 Municipal Assessment

– OGRA – Municipal DataWorks News

– MPAC – Leave to Appeal Court of Appeal Decision on Carsons’ Camp

– FCM – 2008 Sustainable Communities Mission: British Columbia

– FCM – Roll of Honour

– The Cobalt Lode

– FCM – Centre for Sustainable community Development

– AMO – Climate Change Task Force

– Minister Responsible for Seniors – June as Seniors’ Month & Senior of the Year Awards

– Colleges Ontario – College Voice

– FCM – GMF Funding Opportunity for Green Buildings

– McGuinty Government Announces $1 Billion in Infrastructure Spending

– 2008 Ontario Budget – Municipal Infrastructure

– Canada Post – 2008 Community Literacy Awards

– 2008 employment & labour law Quick Reference Collection

– FONOM – Notice of Annual General Meeting

– Lexis Nexis – Mastering Municipal Law

A discussion was held regarding the Strategic Planning Session scheduled for March 29th and 30th.

The Clerk-Treasurer to request that Mr. Daryl Dufresne, Works Foreman, prepare a work plan for the Summer months, schedule holidays and present a monthly report.

The Clerk-Treasurer reported on a conversation with Mr. Barry Polton regarding the road being constructed from Anima Nipissing to Bay Lake on Crown Land in Coleman Township. Mr. Polton has concerns with the Canoe Trail and the Burns Trail being included in this road. Access is being denied to all who frequented these trails in the past to hunt or fish in this area. Council will discuss this matter with the Ministry of Natural Resources when they meet in May.

The Clerk-Treasurer to ask the Municipal Lawyer to prepare an agreement for Refinery Townsite Residents for the replacement cost of the Septic System.

The Clerk-Treasurer to ask the Ms Betty Gibson, Clerk for the Town of Latchford, if the municipality want to be included for a back up Emergency Centre or evacuation building in the Township of Coleman Emergency Plan.

Motion 08-03-23 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR