March 11, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, March 11th, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Motion 09-03-02 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

AND WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Mayor re-opened the meeting.

Councillor Perry requested an addition to New Business: Business Relocation.

Motion 09-03-03 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – February 25, 2009

Special Meeting – March 3, 2009 Carried.

Motion 09-03-04 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the General Accounts in the amount of $76,86.98 and Payroll in the amount of $20,612.37 be passed and paid. Carried.

Motion 09-03-05 MOVED BY Lois Perry and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 09-04 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 09-06-06 MOVED BY Pat Tresidder and SECONDED BY Lois Perry :

BE IT RESOLVED THAT By-Law No. 09-04 be read a third and final time and be passed and enacted. Carried.

Mayor Belanger read Ms Logan Gannon’s update regarding her search for funding for the Coleman Water Distribution System. Ms Gannon was told that the Coleman’s water distribution system replacement project would not fall into NOHFC guidelines and Mr. Tokaryk advised funding would be limited this year for this type of project because of the Federal and Provincial deficits. Council will continue to appeal to various ministries for any funding that would reduce the cost to the Water Users. Mayor Belanger will bring Water Users’ concerns to the attention of the Honourable David Ramsay, MPP and the Honourable Anthony Rota, MP.

Mrs. Cathy Marcella presented Council with copies of her questions and answers pamphlet which will be distributed to Water Users at the March 31st, 2009 public meeting. She also read a letter she prepared which will be forwarded to Mining Companies. Council approved both the pamphlet and letter.

The Clerk-Treasurer will advertise the Public Meeting to be held March 31st, 2009 in the newspaper and a notice will included with the water bills being sent to Water Users.

Continued (2)

Mr. McLeod asked a question regarding the manner the Municipality will have to assure collection of this additional charge. The Clerk-Treasurer will look into this matter.

Mrs. Marcella enquired if the Coleman Water Distribution System expenses and revenue would be included in the 2009 budget. The Clerk-Treasurer will ask the Municipal Auditor for his input regarding this matter.

Mayor Belanger read correspondence received from Mr. Dan Spencer regarding costs submitted by SMC (Canada) Ltd for costs incurred as result of the cave in. He advised the Township should reimburse the cost for snow fencing in the amount of $534.06 as this work was specifically undertaken for precautionary purposes at the direction of Mr. Daryl Dufresne, Work Foreman. Council authorized the Clerk-Treasurer to pay this amount to SMC (Canada) Limited.

Mayor Belanger read a letter from Mr. Doug Herbrand, Traffic Supervisor, Ministry of Transportation advising that a review of Portage Bay Road and Marsh Bay Road intersections on Highway 11 would be completed by the end of June.

A discussion was held regarding the Town of Cobalt’s Sharp Lake Park project. Mayor Belanger will telephone Mr. Palmateer, CEO, Town of Cobalt, to enquire if the Township of Coleman can expect a response to our letter regarding the agreement as soon as possible in order to finalize this matter.

The Clerk-Treasurer reported that Mr. Tim Edwards, Special Project Engineer, Ministry of the Environment, advised that as the Township of Coleman does not have a transfer site, a Waste Comprehensive Certificate is not required

Council reviewed correspondence received from Mr. George Kemp, Municipal Lawyer, regarding the Hound Chute to Latchford Easement Acquisition Project. Mr. Kemp will look after the easement documents on behalf of the Township.

Council also reviewed correspondence received from Ms Munro Leeson, Ontario Power Generation regarding the issue of the road allowance on the south shore of the Montreal River. A meeting has been scheduled between Ms Munro Leeson and Mr. Dan Cleroux and Councillor Chitaroni.

Councillor Perry will look into registering domains for the Township of Coleman with the Township’s Web Provider.

Council reviewed Ms Dawn Spires’, Rehabilitation, Inspection & Compliance Officer, Ministry of Northern Development and Mines, correspondence regarding Mine Hazards near the proposed Wildlife Centre. Ms Spires has recommended four hazards to be considered for rehabilitation under the Abandoned Mines Rehabilitation Program.

Mayor Belanger read correspondence received from Township of Matachewan regarding the sharing of buses for transporting children to various local schools.

Conferences – Asset Management Summit

2009 OSUM Conference & Trade Show

OGRA – Plan Reading and Contract Interpretation Workshop

OGRA – Concrete Overlays Workshop

CANECT 2009 – Canadian Environmental Conference

Motion 09-03-07 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $500.00 to the Cobalt, Coleman, Latchford and Area Food Bank to assist with heat and hydro costs. Carried.

Continued (3)

Motion 09-03-08 MOVED BY A. Chitaroni and SECONDED BY PAT Tresidder:

BE IT RESOLVED THAT Council approve a budget for 2009 in the amount up to $65,000.00 to meet the needs of improving Portage Bay Road up to the Barr Access Road from Highway 11.

Defeated

For: Councillor Albert Chitaroni Against: Mayor Colleen Belanger

Councillor Pat Tresidder Councillor Ron Beeson

Councillor Lois Perry

Motion 09-03-09 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Council Remuneration for the year 2009 be left the same due to the economic uncertainty. Mayor: $6,500.00

Councillors: $3,500.00

Special Meetings: $60.00 Carried.

Motion 09-03-10 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to write off the following taxes:

Roll 5401-000-004-09701 – Township of Coleman:

Education 71.55 Municipal $220.39 Interest $112.87 Total $404.81 Carried.

Motion 09-03-11 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS there exists a need to regulate rest and retirement homes;

AND WHEREAS the 2006 Ontario budget stated “The Government will continue to improve efficiency and accountability by engaging in formal consultations in 2006/2007, through the Ontario’s Seniors’ Secretariat, with the goal of establishing a new regulatory framework for strengthening standards of care in Ontario’s retirement homes”;

AND WHEREAS to date it appears that the Provincial Government has made no progress in implementing legislation to address this need;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports The City of Greater Sudbury’s request that the Ontario provincial government take immediate action and pass the legislation that will regulate and provide resources to monitor all retirement homes and provide a safe home environment to those seniors who are most vulnerable.

Carried.

Motion 09-03-12 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS bottled water consumes significant amounts of non-renewable fossil fuels to extract, package and transport water creating unnecessary air quality and climate change impacts;

AND WHEREAS it takes about three litres of water to manufacture a one litre plastic bottle of water;

AND WHEREAS although bottled water creates a container that can be recycled, between 40% to 80% of empty bottles end up as litter and/or are placed directly into the garbage and take up unnecessary space in landfills;

AND WHEREAS tap water is safe healthy, highly regulated and accessible to residents, employers, employees and visitors to Canadian municipalities;

BE IT RESOLVED THAT the Council of The Corporation of the Township fully supports The Federation of Canadian Municipalities’s request that all municipalities phase out the sale and purchase of bottled water at their own facilities where appropriate and where potable water is available and that municipalities develop awareness campaigns about the positive benefits and quality of municipal water supplies. Carried.

Mayor Belanger read a letter received from Mr. Douglas Pollard expressing his appreciation for receiving greetings from many people on his recent appointment to membership in the Order of Canada.

Council reviewed the Ministry of Natural Resources’s Temagami Forest – 2009 – 2019 Forest Management Plan.

Mayor Belanger signed Hydro One’s Power Play Agreement for a donation to the Township of Coleman.

Continued (4)

Mayor Belanger declared June as Seniors’ Month.

Council reviewed information provided by Ms Tanis Hall, CIBC, The Clerk-Treasurer will schedule meeting with Ms Hall to discuss investments.

Information provided by Ready Mixed Concrete Association of Ontario was distributed to Council.

Council reviewed information provided by the 2009 International Plowing Match and Rural Expo. The Clerk-Treasurer to forward a copy of the pamphlet to all residents on Highway 11.

Councillor Perry advised a local businessman is looking into relocating his business to the Township of Coleman as he has outgrown his present location.

Correspondence:

– Earlton-Timiskaming Regional Airport Municipal Services Board – minutes & Financial

– Accessibility Directorate of Ontario – Extended Deadline for Public Review

– LAS – Municipal Energy Performance Benchmarking Project

– Miner’s Tavern/Rochelle Schwartz – AGGO Licence

– MPAC – Product Delivery Update

– Polaris Institute – Right to Water

– Ontario Electronic Stewardship – WEEE Program

– Government Finance Officers Association – membership

– Cowan – News & Views

– Statistics Canada – data warehouse

– OGRA – Employment Accessibility Proposed Standards

– OGRA – Cosmetic Pesticides Ban

– OFSWA Training Schedule

– Laserfiche – Global Municipal Exchange

– AMO – Pedestrian-Focused Communities Events for Municipalities

– NEPnet – Wired News

– J.L. Richards & Associates Limited – info package

– The Latchford and Area Moose Call

– Operator CertificationBulletin

– Ministry of Environment – Community Lead Testing: Round One Results

– Rural Matters Release Final Report

– Hazmatmag – The EPA may relax pharma waste rule

– OES – Issue 30 Bits and Bytes

– Timiskaming Health Unit – minutes& Board of Health report

– Infrasructure Ontario – financing

Motion 09-03-13 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni :

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

20918 Minister of Finance $5003.57

20919 Bluewave Energy/Mackey Fuels $136.23

20920 Grant Fuels Inc $243.48

20921 Grant Home Hardware Bldg $15.54

20922 Mackey Automotive $33.90

20923 North Cobalt Flea Mkt $41.75

20924 #1 Auto Supplies $702.77

20925 Owl Lite $451.32

20926 T.I.M.E. Ltd $195.64

20927 Temiskaming Municipal Assoc $150.00

20928 Tri-Town Automotive $51.40

20929 Canada Post – replenish $226.80

20930 Claire Bigelow $406.76

Continued (5)

20931 Kenneth Jones – February 2009 Travel $50.00

20932 Silverland Cemetery 2009 Donation $1300.00

20933 Cobalt Coleman Catholic Cemetery 2009 Donation $1300.00

20934 Royal Canadian Legion Cemetery 2009 Donation $300.00

20935 Cobalt Coleman Figure Skating Club $500.00

20936 Great West Life – March 1-31/09 $3252.37

20937 Hydro One $1800.85

20938 NorthernTel $348.20

20939 NorthernTel Mobility $196.34

20940 Ontera $22.56

20941 Twn of Latchford – doctors $3500.00

20942 Uniongas $2234.58

20943 Accuracey Environmental $13.60

20944 Acklands Inc $684.95

20945 AECOM Canada Ltd $4079.25

20946 Bartlett’s Auto Electric Ltd $53.56

20947 Bluewave Energy/Mackey Fuel $268.02

20948 Canadian Firefighter – 2009 Subscription $32.07

20949 CIBC Visa $902.67

20950 City of Timmins $140.13

20951 Darcy’s Mechanical Repairs $2533.12

20952 Dianne Desormeaux $189.00

20953 DSSAB $18510.95

20954 Earlton-Tem Regional Airport $2608.00

20955 Electonic North Inc $45.15

20956 Grand & Toy $258.25

20957 Gabbani Courier Service $26.53

20958 Grant Fuels Inc $3624.23

20959 Industry Canada $1420.00

20960 Kal Tire $56.50

20961 Kemp Pirie Mcleod $964.06

30962 LINDE Canada $32.28

20963 Minister of Finance – Policing $3199.00

20964 Northern Hydroqulic & Industrial $1158.75

20965 #1 Auto Supplies $293.29

20966 OMERS $1830.12

20967 Pioneer Diesel Injection Ltd $3662.11

20968 Plantario Group Ltd $420.00

20969 Purolator Courier Ltd $6.70

20970 Receiver General – February 2009 $5419.36

20971 Reliance Home Comfort $37.14

20972 Rona Ontario Incq $13.53

20973 Strongco Equipment $890.57

20974 G Stephen Watt $126.00

20975 Temiskaming Speaker $244.65

20976 T I M E Ltd $46.52

20977 Wayne’s Garage $173.72

20978 WSIB- February 2009 $441.16

ACCOUNTS TOTAL $76,866.98

PAYROLL TOTAL $20,612.37

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR