June 9, 2010

Motion 10-06-05 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:
Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, June 9, 2010

at 6:00 p.m.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Deputy Clerk Intern: L. Belanger

Fire Chief: D. Laitinen

Deputation: D’Arcy Ryan, Carolyn Chevrier and Reg Holdsworth

Present: Doug McLeod, Allan and Cathy Marcella and Dan Cleroux

Councillor Perry declared a Conflict of Interest with matters dealing with The Speaker

Councillor Chitaroni declared a Conflict of Interest with matters dealing with the Coleman Water Distribution System.

Motion 10-06-01 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – May 26, 2010

Special Meeting – May 17, 2010

– May 31, 2010 Carried.

Motion 10-06-02 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the General Accounts in the amount of $81,518.63 and Payroll in the amount of $23,763.19 be passed and paid. Carried.

Mr. D’Arcy Ryan was in attendance to get information regarding the new lots on Ferguson Highway which will be advertised for sale. Council decided Parts 1, 2 and 3 would be advertised for $10,000.00 and Parts 4, 5 and 6 would be advertised for $15,000.00, respectfully.

Ms. Carolyn Chevrier was in attendance to express her concern regarding the Coleman Water Distribution System. Ms. Chevrier is concerned with the access to her property, her property line, Mr. Gino Chitaroni – owner of the neighbouring property, the water line being installed to the Bilodeau property and liability issues. Council assured Ms Chevrier they would discuss this matter with the Consultant and the Municipal Lawyer.

Mr. Reg Holdsworth was in attendance to request a donation on behalf of the Cobalt Historical Society for a “Children’s Games Day” which will take place in Cobalt during the Civic Holiday Festvities. Council agreed to make a donation for this event.

Motion 10-06-03 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 10-10 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 10-06-04 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 10-10 be read a third and final time and be passed and enacted. Carried.

BE IT RESOLVED THAT By-Law No. 10-08 being a by-law to authorize the sale of land to Jason Leis and Andrea Leis be read a first and second time. Carried.

Motion 10-06-06 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 10-08 be read a third and final time and be passed and enacted. Carried.

Motion 10-06-06 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the 2010 budget be approved with a 0% increase in taxes as presented.

Carried.

Motion 10-06-08 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 10-09 being a by-law to provide for the adoption of tax rates and further to provide for penalty and interest in default of payment thereof for 2010, to adopt the current estimates for the year 2010, and set a cut-off date for the frozen assessment listing be read a first and second time. Carried.

Motion 10-06-09 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 10-09 be read a third and final time and be passed and enacted. Carried.

Motion 10-06-10 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 10-11 being a by-law to authorize the execution of an agreement for funding agreement for asset management program be read a first and second time.

Carried.

Motion 10-06-11 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 10-11 be read a third and final time and be passed and enacted. Carried.

Motion 10-06-12 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 10-13 being a by-law to authorize the sale of land to Thomas John Adshead and Helen Irene Janet Adshead be read a first and second time. Carried.

Motion 10-06-13 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 10-13 be read a third and final time and be passed and enacted. Carried.

Motion 10-06-14 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 10-14 being a by-law to establish with respect to workplace violence and workplace harassment under Bill 168 be read a first and second time. Carried.

Motion 10-06-15 MOVED BY Lois Perry and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 10-14 be read a third and final time and be passed and enacted. Carried.

Works Department

– Mr. Dufresne advised Cumberland Roofing are scheduled to start work on the roof tomorrow weather permitting

– Ms. Oleksandra Volynets, Temiskaming Health Unit, visited the office to inspect the well. She advised the well must be upgraded. The Clerk-Treasurer to request quote from Link Drilling Ltd. for the upgrade of the well, or for drilling a new well.

– Mr. Dufresne inspected a residential property to identify certain weeds.

Coleman Water Distribution System

– Council approved AECOM’s Agreement to grant right of entry

– Council reviewed AECOM’s correspondence to Pedersen Construction Inc. regarding the Township of Coleman Water Disribution System Upgrades – Contract 1.

– Mayor Belanger reported on a meeting held with Ms. Tanis Hall, CIBC, regarding financing for the Coleman Water Distribution System.

Unfinished Business:

– Louis Dufresne’s request to purchase land will be deferred.

– Temiskaming Municipal Building Association logo has been forwarded.

– Council reviewed Land Use council’s information regarding Ontario’s Species at Risk Act information package.

– Mayor Belanger advised she has invited Mr. Ambrose Raftis to a meeting to explain Renewable Energy.

– Council reviewed and approved Mr. Charles Windsor’s, Municipal Planner, opinion letter regarding the proposal for the development of Sharpe Lake Park.

– Council reviewed correspondence received from Mr. Alfred Tenny. The Clerk-Treasurer will contact Mr. Larry McCormak, Ministry of the Environment, for an update regarding this matter.

Fire Department

– Chief Laitinen advised 48 bags of garbage were picked during Highway 11B Clean Up.

– A report will be presented at the next meeting regarding the fire on April 14th, 2010.

– The pumps will be tested on the fire trucks on Friday.

– Chief Laitinen thanked SMC (Canada) Limited for purchasing Sparky for the Coleman Fire Department.

Correspondence: Waste Recylcing Strategy Sessions

HST Seminar

Solar Energy Information Session

Spring Fling Luncheon

The Smytty Memorial Scramble

Temiskaming Art Gallery Barbeque

New Business:

Motion 10-06-16 MOVED BY A. Chitaroni and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council approves the Clerk-Treasurer’s Ontario Regulation 284/09 Budget Matters – Expenses’ Report for 2010. Carried.

Motion 10-06-17 MOVED BY Lois Perry and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT Council approves The Corporation of the Township of Coleman’s Municipal Investment Policy. Carried.

Motion 10-06-18 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Mayor Belanger and the Clerk-Treasurer be authorized to sign the Ontario Northland Transportation Commission agreement for Coleman Water Distribution System underground pipe crossing. Carried.

Motion 10-06-19 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to attend the HST Seminar by Tax Recovery Group on June 22, 2010, in the City of Temiskaming shores for $250.00. Carried.

– Northern College – DCSP – No position available or coming available in the near future.

– Spring Pulse Poetry festival – designation of an official poem for the municipality

– Election Sign By-Law deferred to the next meeting.

– City of Kawartha Lakes – information on oil spills

– Ministry of Northern Development, Mines and Forestry – Northern Communities Investment Readiness Initiative.

– Mayor Belanger will forward another letter of support to Bac Tech Mining Corporation for their SDTC Proposal.

Correspondence:

– Northern College Logo Launch

– Chamber – Annual Dinner

– Social Media Workshop

– Notice to Ontera Customers – HST

– MAH – Automatic Rent Reduction

– Centre for Civic Governance – newsletter

– FCM – E-Bulletin

– Joe Torlone – meeting June 10th

– Recycling Product News

– AMO – Watch File

– Natural Resources Canada – Spring 2010 edition

– Ontario Power Generation – Spring 2010

– District of Timiskaming Social Services Administration board – financial statements

– MFOA – bulletin

– Health Achieve 2010 – Leading Practices 2010

– The Royal Canadian Legion – thank you

– North East LHIN – update

– The College of Physicians and Surgeons of Ontario – “ideal physician”

– Rural Canadians’ Guide to Programs and Services

– Communities in Bloom – E-News

– Heritage Matters

– LAS – Municipal Energy Performance Benchmarking Project

– TransCanada – Information package

– OGRA – Alert

– Grant thornton – Managing cultural change

– MPAC -Municipal Status Report

Motion 10-06-20 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

WHEREAS Section 239 (2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

a)personal matters about an identifiable individual, including municipal or local board employees;

b) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT this part of the meeting be closed to the public. Carried.

Mayor Belanger reopened the meeting.

Motion 10-06-21 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the following students be hired for the Bass Lake Swim and Recreation Program, Bass Lake Park and the Works Department:

Bass Lake Swim and Recreation Program

– Catherine Brooks, Jeniffer Gagnon, Jake St. Laurent, Curtus Bigelow

Bass Lake Park

– Tyler Belanger

Works Department

– Taylor Deruiter Carried.

Continued (5)

Motion 10-06-22 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

22009 Temiskaming Vet Services 79.90

22010 AMCTO – Zone 8 195.00

22011 St. Patrick School 75.00

22012 Cobalt Coleman Public School 75.00

22013 VJ Trailer Sales 2,266.72

20014 Union Gas 303.77

22015 NorthernTel 405.05

22016 Gerry Belanger 45.00

22017 Don Laitinen 45.00

22018 Receiver General 25.00

22019 Claire Bigelow 663.55

22020 Cobalt Coleman Figure Skating Club 500.00

22021 Void – Duplicate 0.00

22022 Silverland Cemetery 1,300.00

22023 Cobalt Coleman Catholic Cemetery 1,300.00

22024 Royal Canadian Legion 300.00

22025 Kenneth Jones 50.00

22026 Camp Quality Canada 50.00

22027 Carolyn Chevrier 192.24

22028 Dianne Desormeaux 237.50

22029 NorthernTel 200.93

22030 Don Laitinen 620.00

22031 Accuracy Environmental 35.70

22032 A.J. Stone Company 6,004.83

22033 Arnstein Industrial Equipment 205.10

22034 Bartlett’s Auto 24.18

22035 Benson Auto Parts 320.81

22036 Bluewave Energy 138.68

22037 CIBC 4,586.48

22038 City of Timmins 140.13

22039 Cobalt Car Clinic 630.00

22040 DTSSAB 16,350.20

22041 Electronic North 135.48

22042 Grand & Toy 52.10

22043 Gabe’s Auto Inc. 200.32

22044 Gabbani Courier Service 79.84

22045 Grant Fuels 2,495.81

22046 Grant Home Hardware 871.68

22047 Great West life 3,299.72

22048 Hite Services 355.95

22049 Home Improvement 42.44

22050 Hydro One 1,781.78

22051 Hydro One Networks Inc. 1,827.03

22052 James Lathem Excavating 145.30

22053 Kemp Elliot & Blair 14,700.00

22054 Lakeview Signs 282.50

22055 LINDE Canada 72.55

22056 Miller Minerals 950.52

22057 Minister of Finance 182.16

22058 Minister of Finance 3,219.00

22059 North Cobalt Flea Market 49.54

22060 Nortrax 294.72

22061 OMERS 2,197.56

22062 Ontera 22.45

22063 Ontario Good Roads Association 440.86

22064 Phippen Waste Management 98.81

22065 Pioneer Diesel Injection 142.20

GENERAL ACCOUNTS

22066 Plantario Group 945.00

22067 Prism Publishing 206.85

22068 Purolator Courier 15.25

22069 Receiver General-Payroll Ded. 6,201.82

22070 Red Stallion 64.07

22071 Reliance Home Comfort 39.55

22072 Rene’s Garage 149.68

22073 Rona 128.63

22074 Temiskaming Speaker 976.87

22075 TIME Limited 34.61

22076 Tri-Town Automotive and Supply 118.73

22077 Trow Associates 25.20

22078 Wayne’s Garage 792.46

22079 WSIB 513.82

TOTAL $81,518.63

PAYROLL $23,763.19

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR