June 6, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, June 6th, 2011 at 5:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Clerk Intern L. Belanger

Fire Chief: D. Laitinen

By-Law Officer: K. Jones

Also Present: Bill Sutton, Ron Lauzon, Doug McLeod, Mary Church, Carolyn Chevier, Jack Church, Al Legros, Gary Bigelow, Lonnie Bumstead, Bud Berry, Tom Bucke

Councillor Perry declared a conflict of interest with matters relating to Timiskaming Printing and Councillor Tresidder declared a conflict of interest with matters relating to the Water Distribution System.

Motion 11-06-01 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – May 24, 2011

Special Meetings – May 16, 2011

May 30, 2011

May 31, 2011

June 1, 2011 Carried.

Motion 11-06-02 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT THE Payroll in the amount of $21,150.76 be passed and paid.

Carried

Deputation:

1. Allan Legros, Georgia Pacific – Hound Chutes road resurfacing: The surface treatment on Coleman Road will not be damaged by the heavy traffic from logging trucks. The trucks will help bring the tar to the surface to cure the infrastructure. Mr. Legros will be on-site in September to determine if repair to the road is needed; if so, arrangements will be made. Mayor Cleroux requests that speed be reduced, to ensure the safety of residents.

2. Mary Church, Remax – Mud Lake Lots: Ms. Church presented council with a handout and described lots one through five. She inquired if hydro is the responsibility of the land owner or if the Township was going to provide the poles? Mayor Cleroux requested a quote be obtained for the cost of the poles. Ms. Church also inquired about the street name for 911 numbers – Council will discuss further at a later date. Brushing around property lines was requested to make it easier for people to view the lots.

3. Lauzon Landscaping – presentation: Mr. Ron Lauzon is starting a business in Coleman Township, he described the nature of his business, and provided sample work for viewing. Mr. Lauzon cuts stone into any shape for landscaping or into concrete retaining walls. It is a way of personalizing property. They are currently working on restoring the Haileybury waterfront and pursuing the largest walk of fame throughout Northern Ontario to recognize the commitment of local volunteers. He is encouraging all municipalities to participate; and explained a sponsorship program that would benefit local public spaces. Council will place a link on the Township’s website when his business is open, and are anxious to tour the facility on its grand opening.

4. Bud Berry – Latchford Dam: Mr. Berry expressed his concerns for the failed stated of the Latchford Dam. He is worried for residents located in the flood zone should the Dam fail. He requested council to submit a motion to Public Works Canada expressing their concerns for the state of the dam and for its privatization. Mr. Berry recommends that Public Works Canada rebuild and then lease the dam to a private company, to ensure the work is done properly; if not many lives and property are in extreme danger.

Confirmatory By-Law:

Motion 11-06-03 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT by-law No-11-15 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 11-06-04 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT by-law No-11-15 be read a third and final time and be passed and enacted. Carried.

By-Laws:

Motion 11-06-05 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

WHEREAS the Coleman Water Distribution System Project cost are as follows:

Municipal Capital cost of Project: $402,672.00

Less Road Resurface Costs: $ 17,425.00

Total Water Project: $385,247.00

BE IT RESOLVED THAT Council of The Corporation of the Township of Coleman approves

Proposal# 1: 49 Water Users will pay the infrastructure costs from Point of Demarcation into

Private property.

Per Month: $16.29

Per Year (10 Years) $195.43

1-Time Charge $1,571.43

In Favour:

Mayor Dan Cleroux

Councillor Susan Cote

Councillor Cathy Marcella

Opposed: Councillor Lois Perry

Councillor Lois Perry’s statement: “I am unable to support this resolution as it reflects unfair practice and is a breach of trust towards the vast majority of the rate-payers in the Township of Coleman. This resolution makes mockery out of both Government and Legal authorities who have assisted Council for the past four years with this process and puts this Municipality in a libellous position. I absolve myself from any claims or actions that may surface concerning this resolution.”

Committee Reports

Fire Department: Annual highway cleanup is scheduled on Tuesday June 7th at 6:00 p.m. Chief Laitinen welcomed councillors to assist with the cleanup. The Fire Chief recommends that the burning of brush at the dump should not occur, unless the piles are reduced significantly. Currently, the size of the pile poses a safety risk should a fire occur. Chief Laitinen received a call that children are playing in an abandoned house; Mayor Cleroux will look into this matter. Claude Meunier, a former volunteer fire fighter and resident of our community passed away suddenly, and the Chief and fellow firefighters will be attending the funeral, and will provide a flower arrangement.

Works Department: New plow has arrived; Lakeview signs will make decals for the doors of the plow. A replacement valve for the Town of Cobalt must be replaced – A bill will be sent to Miron Top Soil. The final application of surface treatment on Portage Bay Road and Gillies Lake Road will be applied beginning Wednesday. Foreman Dufresne will inspect an area on Portage Bay Road that was washed away and a boat launch sign will not be posted on the beach.

Water Distribution System: Reviewed a Pedersen quote for additional work for house 24 in the water distribution system area. Council agreed that the Public Works Department could perform the work. Mayor Cleroux reviewed Aecom’s deficiency list for items remaining to be completed.

The agreement between the Town of Cobalt and the Township of Coleman, regarding the Cobalt Water Act was reviewed and will be tabled until further review by municipal lawyer and Temiskaming Shores. Councillor Perry suggested that Temiskaming shores be added to the agreement and was concerned with Clause 3&4, restricting building permits in the primary area.

Bass Lake: Tenants of Bass Lake Park are not permitted to wash their vehicles at campsites. The soffit on the shower building is loose. Two flag poles have been ordered. The ONR agreement with the Township for the underground pipe crossing – water line at Bass Lake beach has been tabled until the Lawyer has reviewed the document.

Unfinished Business

1. Surface Treatment of municipal roads: A tender to surface treat Marsh Bay Road, Portage Bay Road (11B to 11) and Townsite Road will be advertised in the Temiskaming Speaker.

2. Duval Easement letter: Clerk-Treasurer will write a letter to Mr. Duval.

3. Animal Control By-Law review: Council received a copy of a draft revised animal control by-law for review.

4. Mud Lake Parcel – road & parcels: Tenders were opened and reviewed from Caldwell Sand & Gravel Ltd, Don Adshead Trucking and James Lathem Excavating Limited. Caldwell Sand & Gravel Ltd. Was selected to perform the work on Mud Lake Road, Carrier Road, and Headframe Road.

5. Telephone Line to Municipal Waste Site: Councillor Marcella will look into the matter of additional charges for residents who connect to the telephone line.

6. Procurement/Purchasing Policy: Council received a copy of the policy for review.

7. Municipal Insurance Coverage for trail crossings: Received correspondence from MIS indicating that the Township has insurance for trails.

8. DTSSAB – Social Assistance Reinvestment Strategy: Councillor Perry discussed a grant program for projects such as libraries, playgrounds, etc. and an official document will be sent to municipalities in the near future explaining the criteria for the program.

9.

10. Cobalt Environmental Steering Committee – soil assessment. Mayor Cleroux reviewed letter, no action is required at this time.

11. Marsh Bay Conservation Association – Latchford Water Control Dam & Hound Chute Facility: Mayor Cleroux reviewed correspondence.

12. Cobalt Water Act : No discussion

New Business

1. Conferences:

Tina Gagnon, Daryl Dufresne and Bryan Bigelow to attend a free water meter technology & universal metering seminar on Wednesday June 29th at 8:30 a.m.

2. Resolutions:

Motion 11-06-06 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

WHEREAS Senior’ Month is an annual province-wide celebration;

WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community;

WHEREAS seniors continued to serve as leaders, mentors, volunteers and important and active members of this community;

WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told;

WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community;

WHEREAS the knowledge and experience seniors pass on to us continues to benefit all;

We, Mayor Dan Cleroux and Council do hereby proclaim June 1 – 30, 2011 Seniors’ Month in the Township of Coleman and encourage all citizens to recognize and celebrate the accomplishments of our seniors. Carried.

Motion 11-06-07 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to order 350 copies the following pamphlet for the Coleman Fire Department – Cost $101.50:

Be Fire Smart – Is Your Property Protected?

Be Fire Smart – If You Love It, Don’t Burn It Carried.

Motion 11-06-08 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Speaker’s annual Visitor’s Guide Council in the amount of $185.00.

Carried.

Motion 11-06-09 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Alvin Caldwell Sand & Gravel Limited be hired to complete the following road construction:

Mud Lake Road $1.07 per M2

Carriere Road Corner $1.07 per M2

Headframe Road $8.88 per tonne and $9.45 per tonne for Granular M

Carried.

Motion 11-06-10 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

WHEREAS Section 43 of the Election Finances Act, governing the financial reporting requirements for members of the Ontario parliament provides for a 60 day period following the announcement of non-compliance by a member to comply with the reporting requirements prior to the seat being declared vacant;

AND WHEREAS Section 80 of the Municipal Elections Act sets out the penalty to municipal election candidates who have not complied with the financial reporting requirements provides for the automatic vacancy of the set on Council and the candidate being deemed to be ineligible to be elected or appointed to any position covered by the Municipal Act until after the next municipal election;

BE IT RESOLVED THAT Council of The Corporation of the Township of Coleman request that the Province of Ontario immediately amend the Municipal elections Act to ensure that municipal representatives and candidates are held to the same standard as their provincial counterpart with regard to the penalties applicable for non-compliance to the election financial reporting requirements. Carried.

3. Provincial Election 2011 PC Paltform Bulletin # 2: Mayor Cleroux reviewed correspondence.

4. Seniors’ Month 2011 – proclamation: Passed Motion

5. The Ontario Family Fishing Weekend: Mayor Cleroux reviewed correspondence.

6. Mrs. Tina O’Reilly – request for reimbursement. Council agreed to reimburse Tina O’Reillly in the amount of $24.00 for an out-of-town registration fee for Tri-Town Soccer.

7. Community Schools Alliance – membership: Mayor Cleroux reviewed correspondence.

8. Culvert – Sas/Clear Lakes – clean up: Public Works Department completed clean-up.

9. OGRA Data Provision Agreement: Mayor Cleroux reviewed correspondence.

Correspondence:

– RexRecreActive

– Ontario Heritage Act – protection of heritage places of worship

– Sustainability Applied 2011

– OHS – Safety Shop Spring Edition

OHA Today

– Flags Unlimited – promo

– Chamber of Commerce – newsletter

– E-news

– Timmins Real Estate Board

– OGRA – Sign Retroflectivity

– AMO – Watch File

Breaking News – Buill 181

– HazMat – Sites and Spills Expo Builds Its Team

– Parks & Recreation Ontario – Recreation and Parks Month

– Federation of Ontario Cottagers’ Associations – safety

– Timiskaming Healthy Community Partnerships

– Neil Robert – Capital Expenditure Planning

– Northern Growth Plan Progress Update

– InfraCycle Fiscal Solutions

– Timiskaming Health Unit – Public Bathing Beach Water Quality Monitoring

Motion11-06-11 MOVED BY Lois Perry and SECONDED BY Cathy Marcella

WHEREAS Section 239 (2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

this meeting deals with personal matters about identifiable individuals including municipal or local board employees

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 11-06-12 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 9:00 p.m. without a report.

Carried.

Motion 11-06-13 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the following be hired for the Coleman Recreation and Swim Program: Jennifer Gagnon – Recreation and Swim Supervisor

Kathryn Horie – Life Guard and Swim Instructor

Curtus Bigelow – Life Guard and Swim Instructor

Kathryn Brooks – Life Guard and Swim Instructor

Carried.

Motion 11-06-14 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:BE IT RESOLVED THAT this meeting do now adjourn. Carried.

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR