June 4, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, June 4th, 2012 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Acting Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

By-Law Officer: K. Jones

Fire Chief: D. Laitinen

There were present: Dennis Hakola, Jim Patrick, Sylvia Siemens

ADOPTION OF THE AGENDA

Motion 12-06-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of June 4th, 2012 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

None

ADOPTION OF THE MIN UTES

Motion 12-06-02 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – May 22, 2012

Special Meetings – May 24, 2012

May 28, 2012 Carried.

ACCOUNTS

Motion 12-06-03 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT THE th Payroll in the amount of $25,049.48 for the month of May 2012 be passed and paid. Carried.

Motion 12-06-04 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT THE General Accounts in the amount of $53,233.12 be passed and paid. Carried.

STAFF REPORTS

Mr. Brian Bigelow advised:

1. Bass Lake water lines to the washrooms are continually breaking – Council approved the repair.

2. Grader tires are wore – Council approved the purchase of four summer tires.

3. A report of winter plowing hours was distributed to Council

Continued (2)

Motion 12-06-05 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the report provided by Mr. Brian Bigelow, Works Department, as presented: Carried.

The Clerk-Treasurer reported:

– The Clerk-Treasurer to arrange the repair of the auto attendant for the telephone system.

– Chief Don Laitinen to contact Rose to make a sign for the Coleman Fire Hall

– The Bass Lake Committee will discuss the deck construction sizes at Bass Lake Park

– Information Packages were distributed to Council –

Census Profile

OMPF – reductions planned

Local Improvement Charges Regulation Amendments

– The Clerk-Treasurer to review and prepare amendments to the Pesticides Control by-law.

Motion 12-06-06 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Administration report provided by the Clerk-Treasurer, as presented: Carried.

BUSINESS ARISING FROM THE MINUTES

Municipal Road Improvements – tender has been advertised with a deadline of June 7th, 2012.

Emergency Preparedness – quotes have been received for a Bell HD Receiver and GSP phone

This matter will be discussed at the follow up meeting to be held in the future.

University Headframe – The Clerk-Treasurer to obtain a complete, coloured picture of the proposed

design of the headframe. Council will meet with Agnico to discuss the upgrade. The Clerk-Treasurer to enquire about of the original project.

Cobalt Water Act Agreement – the Clerk-Treasurer to enquire about the letter prepared by the

Municipal Lawyer to be circulated to local property owners.

Removal of Topsoil review – deferred to the next regular meeting.

Water Service Agreement – the Clerk-Treasurer to provide the revised agreement to the Town of

Cobalt for their review and approval.

Carriere Road – Council approved the hydro line extension presented by Hydro One.

NEW BUSINESS

Conferences – Temiskaming Health Unit – grand opening

Resolutions – Municipality of Halton – Universal Influenza Immunization Program

Copies of the Municipality of Halton’s information package were distributed to

Council – this matter will be discussed at the next regular meeting.

Motion 12-06-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Summer Students’ wage be increased to:

Supervisor $14.00/hr

Swim Instructors and Lifeguards $13.00/hr

Labourers $13.00/hr Carried

Continued (3)

NEW BUSINESS continued

Dust Complaints – Council reviewed complaints received from Ms. Sandra Cowell and Mr. Norm Clements – these complaints will be addressed.

Temiskaming Health Unit – Council reviewed the following correspondence

Soils Letters

Walk Friendly ON Communities

Public Bathing Beach Water Quality Monitoring

City of Temiskaming Shores – Environmental Assessment for New Waste Management Capacity

Council reviewed the information provided regarding the Proposed Terms of Reference

Blue Sky Economic Growth Corporation – FedNor approved a project to update records as to the availability of high speed internet across Northern Ontario.

Mayors Coalition Update – Council reviewed the update regarding the FCM State of Cities and

Communities Report

COMMITTEE REPORTS

Bass Lake Committee

Councillor Perry reported

– The Student has started sanding and painting the cabins.

– Ron Beeson is working at replacing the flooring in the cabins.

– The Snack Shack is open

– A meeting is scheduled for Wednesday to visit the top – brush is thick and will require a lot of work.

– The rates have been increased again this year and are comparable to others in the Temiskaming Area.

The Clerk-Treasurer to look into changing the “Mud Lake” sign to “Gillies Lake North”

Councillor Marcella advised the New Horizon for Seniors mostly promotes volunteers and does not apply to assisting Seniors.

Motion 12-06-05 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Works Foreman be authorized to purchase 4 Summer Tires for the Grader from Royal Tire – Quoted price $6,084.00 plus tax. Carried.

CORRESPONDENCE

– TMA – minutes

– Doors Open Ontario 2012

– Adroit Resources – notice of confirmation of staking

– AMO – Watch File

– The Cobalt Historical Society – Thank you

– The Checker – OGRA newsletter

– Ministry of Transportation – Road Talk

– Municipal World

Continued (4)

CONFIRMATORY BY-LAW

Motion 12-06-09 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 12-07 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 12-06-10 MOVED BY Pat Tresidder and SECONDED BY Susan Cote: BE IT RESOLVED THAT By-Law No. 12-17 be read a third and final time and be passed and enacted. Carried.

IN CAMERA (CLOSED) SESSION

Motion 12-06-11 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b)labour relations or employee negotiations;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:10 p.m. to discuss the following matter: Clean Yards By-Law for private owners

Wage Negotiations Carried.

Motion 12-06-12 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:55 p.m. without a report Carried.

Chief Laitinen presented his report:

– May 7th Latchford Dump fire – automatic aid was initiated and Coleman fought the bush fire.

– May 8th Cobalt Refinery – Automatic Aid was initiated and the Latchford and Temiskaming Shores Fire Department assisted

– May 25th – Sas Lake Camp Fire – Invoice to be sent to both men charged of starting the fire.

– May 12th Coleman joined Cobalt for a very successful Emergency Preparedness Day.

– An application has been submitted for another volunteer fire fighter which will be approved pending the doctor’s physical.

– A discussion was held regarding campfires at Resorts during a fire ban. Council advised the ban applies to all residents/camp resorts without exception.

Motion 12-06-13 MOVED BY Susan Cote and SECONDED BY Pat Tresidder

BE IT RESOLVED THAT Council approves the Municipal Service Provider’s report, as presented: Carried.

Motion 12-06-14 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the report provided by Mr. Ken Jones, By-Law Officer, as presented: Carried.

Motion 12-06-15 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the report provided by Chief Don Laitinen, as presented: Carried.

ADJOURNMENT

Motion 12-06166 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

Continued (5)

GENERAL ACCOUNTS

23723 Kenneth Jones 50.00

23724 Municipal Service Provider 400.00

23725 Ronald Beeson 80.00

23726 Dianne Desormeaux 508.08

23727 Kristen Gagnon 1,250.00

23728 Acklands Inc. 2,259.89

23729 Bartlett’s Auto 42.91

23730 Bluewave Energy 188.20

23731 Voided 0.00

23732 CIBC 3,473.39

23733 Dam Depot 151.40

23734 Dist Tim Social Services Ad Bd 16,088.76

23735 Elk Lake Eco Resource Centrew 2,952.69

23736 Gabbani Courier Service 31.82

23737 Grant Home Hardware Bldg 1,160.82

23738 H2O on the Go 22.00

23739 Home Improvement 736.51

23740 Home Hardware Bldg 202.69

23741 Hydro One 1,942.28

23742 Miller Minerals 227.27

23743 North Cobalt Flea Market 428.13

23744 Northern Tel Mobility 516.23

23745 OMERS 2,381.48

23746 Orkin PCO Services 67.80

23747 Pete’s Small Engines 44.35

23748 Pioneer Diesel Injuection 106.86

23749 Prism Publishing 207.92

23750 Receiver General – Payroll Ded 5,351.16

23751 Regional Maple Leaf 281.37

23752 Reliance Home Comfort 45.73

23753 Ronald Beeson 116.37

23754 4536631 Canada Inc. 193.66

23755 Sani Gear Fire 185.32

23756 Sel Warwick 5,627.40

23757 Staples 643.35

23758 Stone Company Ltd 1,680.63

23759 Superior Propane 353.45

23760 Temiskaming Speaker 835.07

23761 T.J. Adshead Electrical 699.11

23762 Temiskaming Office Pro 229.12

23763 Tri-Town Automotive 91.41

23764 TSC Stores 424.63

23765 Wayne Hearn 257.40

23766 Workplace Safety & Ins Bd 696.46

TOTAL $53,233.12

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR