June 3, 2013

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, June 3rd, 2013 at

6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Neil

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

Deputation: Yves Breault – truck repair

Present: Jim Patrick, John Gore and Kirk and Mrs. Gore,

ADOPTION OF THE AGENDA

Motion 13-06-01 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of June 3rd, 2013 as presented: Carried.

ADOPTION OF THE MIN UTES

Motion 13-06-02 MOVED BY Lisa Neil and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – May 21, 2013 Carried.

ACCOUNTS

Motion 13-06-03 MOVED BY Lisa Neil and SECONDED BY Susan Cote :

BE IT RESOLVED THAT THE General Accounts in the amount of $54,474.09 be passed and paid. Carried.

Motion 13-06-04 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT THE Payroll in the amount of $32,555.25 be passed and paid. . Carried.

STAFF REPORTS

– Mr. Bigelow will develop a plan for equipment required in the next year or two.

– A “Children at Play, be prepared to stop” sign will be erected near Mr. Morin’s property.

– Bass Lake Road is in the process of being surface treated. Five residents have requested that their driveways be done at the same time – Residents included Councillor Marcella will be responsible for the cost of their own driveways.

– Yves Breault was in attendance to inform Council regarding the repair required on

GarbageTruck – injection pump, bolt in timing gear, new gears and timing chain and replacement of valve

Kenworth(1989) – transfer case must be rebuilt, brakes replaced and a large amount of the box is rusted.

This vehicle is used for sanding and plowing

– Mr. Bigelow will request quotes for a new vehicle and repairs.

Motion 13-06-05 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

– Highway Clean Up with Garb Angels was done on May 25th – 285 bags of garbage were collected.

– Chief Laitinen was authorized to purchase two “Forest Fire Hazard” Signs – 1 sign to placed at the Municipal Complex and the other at Bass Lake Park.

– Chief Laitinen will check Jeunesse en Marche soon for smoke and CO2 alarms. Knights of Columbus will be checked June 22nd, 2013.

– Chief Laitinen has submitted his drawing for approval to the Chief Building Official for the addition approved by Council. He would like to have the construction completed no later than August. Chief Laitinen will request quotes for the footing.

– Chief Laitinen requested that “No Parking” signs be placed closer to the fire doors. Perhaps “Visitors Parking” signs could be placed in the parking area.

– The pump must be replaced on the little tanker – cost approximately $20,000.00. The price from “Bob Lock” for a 2014 single axle tanker with 550 pump is $210,000.00 – which represents $2,970.00 + tax monthly – 50% of this cost would come from the fire department budget and 50% from the operating budget. The truck construction would take 9 months. Chief will obtain quotes from other companies for this type of vehicle. The remainder of the construction will be done by the Volunteers.

– The Coleman Fire Department will join in the parade in Cobalt on Canada Day.

– Councillor Marcella will advise the Ministry of Transportation that numerous bags of garbage were picked up in their yard during the clean up.

Motion 13-06-06 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Don Laitinen, as presented: Carried.

Mayor Cleroux read the Municipal Service Provider’s report for May 2013.

Motion 13-06-07 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Municipal Service Providers’ Report submitted by Mr. Garett Hunting, as presented: Carried.

– Minute review deferred to the next meeting – copies of sample minutes provided to Council

– Applications have been submitted to Ontario Defibrillator Access Initiative for the Fire Department and Bass Lake Park.

– one bottle of Roundup has been purchased for Mrs. Chevrier to try to control burdock on her property.

Motion 13-06-08 MOVED BY Cathy Marcella and SECONDED BY Lis Neil:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BUSINESS ARISING FROM THE MINUTES

1. Municipal Building Condition Assessment deferred to the next meeting of council.

– Mr. Bigelow will prepare a list of repairs he has completed and will do in the future.

2. Township of Coleman Assessment Management Plan – review

– The review is deferred to the next meeting of council. Copies of the plan have been distributed to Council.

BUSINESS ARISING FROM THE MINUTES continued

3. Safe Burning Information Sheet – review

– Council approved the Safe Burning Information Sheet to be used by the Coleman Fire Department.

4. Town of Latchford – Latchford Control Dam – review of power generation equipment

– Copies of the correspondence were distributed to Council for their review.

5. Naming Highways – procedure

– The Clerk-Treasurer to proceed with the notice procedure for the renaming of Cassidy Lane.

NEW BUSINESS

1. Motions – Prism Publishing – ad request – denied

2. Ontario Family Fishing Events – Fish Licence-Free – June 6 – 14, 2013

– The Ontario Family Fishing Events celebrates 20 years of licence-free fishing this summer – July 6 – 14, 2013

Council reviewed the following correspondence:

– Hon. Bob Chiarelli’s letter regarding Renewable Energy Development.

– Ontario Seniors’ Secretariat’s letter regarding Seniors’ Month.

CORRESPONDENCE

– Cobalt, Coleman, Latchford & Area Food Bank – thank you

– The Weekly Detour – update

– Environmental Events –

– AMO – Watch File, Breaking news

– HAZMat – update

– Municipal Classified – offer

– Ontario Trails – news

– Ontario Clean Water Agency – newsletter

– AMCTO – municipal minute, legislative express

– Municipal World – June issue

– The Bunker Military Museum – thank you

– The Royal Canadian Legion – thank you

IN CAMERA (CLOSED) SESSION

Motion 13-06-09 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local

board employees;

(b) advice that is subject to solicitor-client privilege, including communications

necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:10 p.m.

to discuss the following matter: MPAC Appeal

Quotes – Marsh Bay Road

Motion 13-06-10 MOVED BYCathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:55 p.m. without a report. Carried.

Motion 13-06-11 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves EXP’s quote in the amount of $9,000.00 to $11,200.00 + tax for the survey of the 9 lot development on Marsh Bay Road. The work to be completed the week of June 10, 2013. Carried.

Motion 13-06-12 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Chief Laitinen be authorized to order two “Forest Fire Hazard” signs from ARC Industries at the cost of $300.00 + each. Carried.

CONFIRMATORY BY-LAW

Motion 13-06-13 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 13-25 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 13-06-14 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 13-25 be read a third and final time and be passed and enacted. Carried.

Councillor Marcella and the Clerk-Treasurer reported on a meeting with the Mayor Tina Sartoretto and CAO Steph Palmateer regarding the Sharp Lake Park Zoning. The Clerk-Treasurer to request more information from the Municipal Planner regarding the size of a gravel pit within a parcel and the point of demarcation for residential and gravel pit on the Sharp Lake Park parcel.

ADJOURNMENT

Motion 13-06-15 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

34678 Kenneth Jones 50.00

24679 CIBC 1,236.75

24680 Claire Bigelow 439.62

24681 Dis Tim Social Services Ad Board 17,556.00

24682 Gabe’s Auto Inc 187.58

24683 Home Hardware Building Centre 369.37

24684 Jack Watson Sports Inc. 2,116.54

24685 Jennifer Milroy 218.50

24686 J.L. Richards & Associates 1,070.82

24687 Lakeview Signs 306.83

24688 Minister of Finance 4,486.00

24690 Northern Tel Mobility 265.16

24691 Northern Tel 398.81

24692 OMERS 4,326.48

24693 Orkin PCO Service 73.45

24694 Receiver General – Payroll 9,822.10

24695 Reliance Home Comfort 45.96

24696 Rona Ontario 49.56

GENERAL ACCOUNTS continued

24697 Staples 38.35

24698 Stokes International 587.54

24699 Temiskaming Speaker 203.40

24700 Temiskaming Office Pro 3,713.79

24701 Town of Latchford 5,000.00

24702 TSC Stores 169.47

24703 Workplace Safety & Ins Bd 942.01

TOTAL $54,474.09

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR